Corporate Aircraft Scheduler

Cooke; Saint John; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health Benefits

Insurance

Employee Assistance Program (EAP)

RRSP matching

Paid vacation

Sick leave

Wellness programs

Career Development

Employee discounts

On-site parking

Job summary

Cooke is seeking a highly organized Corporate Aircraft Scheduler to join our aviation team at Saint John Airport. Reporting to the Chief Pilot, you will coordinate executive air travel, manage itineraries, and ensure resource availability.

The role demands strong communication, attention to detail, and the ability to handle on-call scheduling including evenings and holidays. A post-secondary education and solid administrative skills are required, with comprehensive benefits and full-time

Qualifications

• Strong organizational and administrative skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work effectively both independently and as part of a team.

Responsibilities

• Coordinate aircraft, crew, and maintenance schedules to support executive travel requirements.
• Assist with trip planning to ensure efficient use of time and aviation resources.
• Manage itinerary and passenger manifest changes, communicating updates to flight crews and stakeholders.
• Provide on-call scheduling support during standby periods, including evenings, weekends, and holidays.
• Respond to scheduling requests received through phone and email.
• Maintain accurate trip information and scheduling records in the scheduling system.

Skills

Organizational skills

Administrative skills

Communication skills

Discretion

Teamwork

Education

Post-secondary education

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Corporate Aircraft Scheduler

CAI - Admin Regular Full Time Saint John, NB, CA

Cooke is a global seafood company with operations in North America, Europe, South America and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.

Our Corporate Flight Department plays a critical role in enabling this global reach. Operating under Novajet flight operations, we maintain the highest standards of safety, training, and professionalism.

The Role

Cooke is looking for a highly organized Corporate Aircraft Scheduler to join our aviation team. Reporting to the Chief Pilot, this position is based at our hangar at Saint John Airport and is responsible for coordinating executive air travel and aircraft scheduling activities.

Responsibilities:

• Coordinate aircraft, crew, and maintenance schedules to support executive travel requirements.
• Assist with trip planning to ensure efficient use of time and aviation resources, resolving scheduling issues as they arise.
• Manage itinerary and passenger manifest changes, communicating updates to flight crews and stakeholders.
• Provide on-call scheduling support during assigned standby periods, including evenings, weekends, and holidays.
• Respond to aircraft scheduling requests received through phone and email.
• Maintain accurate trip information and scheduling records within the scheduling system.
• Verify that passengers have the required passports, visas, and travel documentation for international travel.
• Coordinate ground transportation arrangements with operations at destination locations.
• Prepare management reports and support chargeback review and approval processes.
• Ensure aircraft and passenger waiting areas are clean, organized, and stocked with required amenities.

Duties:

• Coordinate with pilots to confirm aircraft suitability and crew availability for scheduled trips.
• Prioritize and resolve scheduling conflicts when multiple trip requests arise.
• Collaborate with requesters to identify alternative dates or times when aviation resources are unavailable.
• Finalize itineraries, passenger manifests, and service requirements for confirmed trips.
• Maintain and update aircraft and crew schedules, ensuring timely communication of changes.
• Manage enroute itinerary and passenger manifest changes, communicate updates to operations, and assess impacts on other scheduled activities while notifying appropriate stakeholders.

The ideal candidate will have the following qualifications:

• Minimum one (1) year of post-secondary education.
• Strong organizational and administrative skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work effectively both independently and as part of a team.

Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.

Benefits Package:

• Health Benefits: Includes coverage for dental, vision, and extended medical care.
• Insurance: Life and disability insurance provided for financial security.
• Support Services: Access to an Employee Assistance Program (EAP).
• Financial Planning: Opportunity for RRSP matching to support your retirement savings.
• Time Off: Paid vacation, holidays, and sick leave for work-life balance.
• Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
• Career Development: Professional growth opportunities and avenues for advancement.
• Perks: Employee discounts on company products or services.
• Convenience: On-site parking or parking allowance.

The Why

Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.