Corporate Administrative Assistant

Houle Electric Canada; Burnaby; On-site; CAD 50,000 - 55,000; Full time

Job summary

Houle Electric Canada is seeking a Corporate Administrative Assistant to support their Burnaby office. The role involves various administrative tasks, including data entry, report generation, and assisting project managers, with a focus on organization and communication skills. Join a collaborative team at a recognized workplace that values diversity and offers development opportunities.

Benefits

Flexible work schedules

Competitive vacation policy

Employee benefits for financial, physical, and mental well-being

Access to training and development tools

Fun community events

Qualifications

• Minimum 2 years of clerical office administrative experience.
• Beginner to intermediate proficiency in MS Office.
• Experience with ERP systems is an asset.

Responsibilities

• Perform administrative duties for corporate services and office staff.
• Manage user access and roles in project management software.
• Generate and distribute routine reports.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data management

Communication

Organization

Education

High School Diploma

Tools

ERP systems

Adobe Acrobat

Job description

A career that gives you purpose. A company that stands up for you. A team where you can be yourself. Sound too good to be true? This is life at Houle. We believe in empowering communities through local projects that positively impact people's lives. We're a passionate group of people who love collaborating on innovative and challenging projects.

About this role
We are recruiting for a Corporate Administrative Assistant to join our Burnaby office.

Here's how your role will strengthen our team.

This position is responsible for providing a variety of interesting administrative and clerical services such as collecting data from project managers, data entry, running reports, checking reports in ERP and Project Management systems, to assist with ensuring effective and efficient operations.

Your responsibilities

• Perform Administrative duties for the Corporate services and office staff
• Enter data, generate and distribute routine reports (Field Status Reports, Job Status Reports, and Market Recovery Reports)
• Act as a resource to other Corporate Administrators and Project Managers for the reporting of projects
• Manage user access permission and roles within construction project management platform - Procore, including adding new users, removing inactive accounts, and ensuring appropriate access levels for different team members
• Create and enter project detail files in ERP system (JDE)
• Confirm successful syncing of information between ERP system and Project Management System (Procore)
• Enter change order data from spreadsheet to ERP system
• Other administrative duties including printer support, filing, ordering supplies, and reception break coverage

Your experience and skills

• High School Diploma
• Minimum 2 years of clerical office administrative experience
• Beginner to intermediate proficiency using MS Office (Word, Excel, Outlook)
• 1-2 years' experience using Adobe Acrobat
• Experience using ERP systems, an asset
• Effective verbal and written communication skills
• Team player with excellent interpersonal skills with the ability to build successful working relationships
• Highly organized and detail-oriented
• Flexible and able to multi-task in a changing, fast-paced environment

About Houle
As BC's leading electrical contractor and systems integrator, we believe in delivering safe, reliable power for the future. From hospitals and universities, to airports, shipping terminals and shopping centres, our electrical and technology professionals proudly provide innovative solutions that create value for our customers every day.

Since 1944, we've been dedicated to our craft, committed to quality workmanship, and building teams that thrive. Driven by purpose and connected through collaboration, our focus on people guides our success in delivering some of the most exciting infrastructure projects in the province.

As a certified Great Place to Work, one of BC's Top 100 Employers, and Best Managed company, we have been recognized for our efforts in creating a safe and inclusive work environment.

Why join our team?

• We emphasize having a work-life balance – We offer flexible work schedules and a competitive vacation policy.
• Continuous development is a top priority – Whether you're looking for a corporate career or a career in the field, you are supported with access to tools and training for development and growth.
• Our employee benefits prioritize your financial, physical, and mental well-being – From RRSP matching to health and wellness reimbursements and additional Houle days off, we've got you covered.
• We have many exciting project opportunities – With many projects on the go around BC, we're certain you will find countless ways to bring communities to life.
• We have fun! Connection is key at Houle, from industry events to themed office gatherings, we never miss an opportunity to celebrate. Join us for our summer bbqs, potlucks, charity fundraisers, community volunteering, and many more fun events!
• A safe space for everyone – We celebrate diversity and are proud to be an equal-opportunity employer. We're committed to diversity and inclusion and strive to foster, cultivate and preserve a culture of belonging for all employees.

Salary range: $50,000-$55,000 per year plus a competitive total compensation package. Actual salary will commensurate with experience, skills and overall match to the position offered. Let's chat throughout the hiring process and determine the best fit.

Sound like a match? We'd love to connect.
Please visit https://www.houle.ca/careers and click on the listing for Corporate Administrative Assistant. The opportunity will remain open until it has been filled.

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Houle will not be accepting unsolicited resumes from recruitment firms sent to HR, our managers, or employees directly without a signed agreement within the last 12 months. Unsolicited resumes sent to Houle will not be accepted or obligate our organization to pay any fees if the candidate is hired through alternate contacts.