Corporate Admin Support

Merovitz Potechin Llp; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A law firm in Ottawa is seeking a Corporate Admin Support to manage corporate work and ensure smooth operations. The ideal candidate will have over 5 years of experience in a legal assistant role and possess strong organizational skills. This position is essential for the firm's growth, allowing you to step into a role with significant responsibility.

Qualifications

• 5+ years in a legal assistant or administrative role is required.
• Experience in corporate law is a plus, but not mandatory.
• Familiarity with document organization and filing procedures is essential.

Responsibilities

• Support corporate work including document organization and filing.
• Manage client intake forms and engagement paperwork.
• Assist with invoicing and workflow coordination.

Skills

Organizational skills

Attention to detail

Communication skills

Tech-savvy

Mentoring

Tools

Microsoft Office

Job description

Merovitz Potechin LLP is seeking a Corporate Admin Support to join our growing team.

Why Join Our Team?

We are an equal opportunity law office that values teamwork, respect, integrity, caring and professionalism. We believe in investing in people who share our commitment to practical legal advice and a focus on excellent client service.

Summary of position:

Our Business Law Group is growing fast, and we’re creating a new Operations Lead position to help build structure for that growth.

This is a senior administrative position for someone who is organized, future looking and ready to take ownership of how the team runs. You’ll handle a mix of corporate work support (organizing documents, coordinating filings, assisting with basic incorporations and annual returns) and day-to-day operations (client intake and outtake).

This role is the administrative cornerstone of the team: you’ll be the point person who ensures the group runs smoothly as we continue to expand.

Job Specifications:

• Support the group’s corporate work: organizing documents, coordinating filings, and assisting with tasks like incorporations and annual returns.
• Manage client intake forms, engagement paperwork and file-opening procedures.
• Assist with invoicing to keep work flowing.
• Coordinate workflow between lawyers and junior clerks, helping ensure deadlines and filings stay on track.
• Suggest process improvements and help implement better systems as the group grows.
• Provide informal mentorship to junior clerks (guiding and supporting, not formal management).

Qualifications:

• Experienced: 5+ years in a legal assistant or professional admin role (corporate law experience an asset, but not required, we can train you on incorporations and filings).
• Organized: You like systems, checklists, and making sure nothing slips.
• Tech-friendly: Comfortable with a Microsoft environment and willing to learn new productively tools.
• Calm & reliable: When things get busy, you’re the steady hand everyone counts on.
• Ready for the next step: You want a role with more scope and ownership than a typical assistant position, and you’re motivated to shape how a busy team operates.
  

Why This Role Matters:

As our Business Group continues to expand, we need someone who can lay the operational foundation for the next phase of growth. This isn’t an entry-level job, it’s for someone who’s ready to step into a role with more responsibility and become the go-to person for how the group runs.

About Merovitz Potechin LLP

Merovitz Potechin LLP, The Referred to Law Firm, was established in 1976. Since that time, a knowledgeable team of lawyers and staff have been built upon the foundation of superior legal advice and exceptional client service. We are an equal opportunity law office in Ottawa that believes in investing in people who believe that exceptional service to clients is critical to success. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This is an excellent opportunity to grow your knowledge and expertise by working with an experienced team focused on personal and professional excellence.

We thank all applicants for their interest in this position; however, only applicants selected for an interview will be contacted.