Coordinator, Talent

Trimac Transportation System; Mississauga; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

Trimac Transportation System is seeking a Coordinator, Talent to enhance their talent acquisition and employee development programs. This hybrid role requires strong coordination skills and a commitment to efficient data administration, ensuring smooth processes across North America. Ideal candidates will possess relevant experience in HR functions, with a focus on supporting a diverse workforce and continual learning.

Benefits

Medical, Dental, and Vision Insurance

Paid vacation and sick time

Pension Plan

Tuition Reimbursement Program

Qualifications

• At least 1 year of experience in a coordination or administrative role.
• Experience supporting a diverse workforce.
• Experience coordinating training sessions or events is considered an asset.

Responsibilities

• Maintaining and administering the ATS, LMS, and Talent systems.
• Coordinating training logistics and managing registrations.
• Administering and tracking feedback surveys.

Skills

Attention to detail

Project coordination

Communication

Problem-solving

Education

Certificate or diploma in P&C/Human Resources

Tools

Microsoft Office

HR platforms

Job description

Overview

Trimac isn't just a transportation company; it's an industry disruptor with a remarkable 80-year legacy of safely delivering products that improve people’s lives across North America.

Our workplace culture is centered on being safe, respectful, innovative and inclusive. We are committed to maintaining a rewarding work environment that allows employees to experience new opportunities and build their chosen careers. Across the company, we encourage open communication, champion integrity, celebrate individuality and cultivate diverse talents and perspectives. If you’re ready for a challenge that will help drive forward an industry leading team, we invite you to begin your journey with us.

Schedule

Hybrid model

Toronto or Mississauge, ON

Job Details

The Coordinator, Talent supports the effectiveness of talent acquisition, onboarding, learning, and employee development programs across our North American operations. This role plays a critical part in administering key People & Culture (P&C) systems. The Coordinator, Talent streamlines system workflows, coordinates training and event logistics, administers surveys and ensures data accuracy across platforms.

This role reports to the Director, Talent and collaborates with P&C departments, new hires, contractors, Shared Services departments and vendors.

Responsibilities

Maintaining and administering the ATS, LMS, and Talent systems, ensuring accurate and timely data entry, user support, and system integrity

Coordinating training logistics, including scheduling sessions, managing registrations, supporting facilitators and speakers, and tracking LMS completions

Monitoring and improving system workflows to reduce inefficiencies, streamline handoffs, and support scalable talent processes

Generating and distributing reports and dashboards related to hiring activity, training completion, and talent development metrics

Administering and track feedback surveys, escalate issues and compile insights for P&C leadership

Maintaining process documentation and support the rollout of new system features or process updates

Operating as a primary point of contact for system-related troubleshooting and end-user support for P&C team members, other back-office departments, leaders and employees

Assisting with special projects related to employer branding, onboarding experience, and employee development initiatives

Maintaining confidentiality and handling sensitive people data with professionalism and integrity

Championing change and a culture of continuous learning throughout Trimac

Qualifications

At least 1 year of experience in a coordination or administrative role, preferably within P&C/HR, Talent Acquisition, Learning & Development or Talent Management

Certificate or diploma in P&C/Human Resources, Business Administration, Learning & Development, or a related field

Experience supporting a diverse workforce

Experience supporting system administration or end-user support for HR platforms is considered an asset

Experience coordinating training sessions or events is considered an asset

Experience in the bulk transportation, logistics or related field is considered an asset

Benefits

We invest in our employee’s growth through training and development programs. We offer a comprehensive benefits package such as:

• Medical, Dental, Vision, Life Insurance, and many more health and wellness benefits
• Paid vacation, sick time, and company holidays
• Paid time off for volunteer activities to help give back to our communities
• Pension Plan
• Tuition Reimbursement Program to achieve your educational goals
• Continuous learning and career development

Who You Are

Strong attention to detail and commitment to data accuracy

Excellent project coordination and time management skills, with the ability to manage multiple priorities

Clear, professional verbal and written communication skills

Strong problem-solving abilities with a proactive, service-oriented mindset

Collaborative, consultative, and inclusive working style

Ability to learn and adapt to new systems and technologies quickly

Proficient in Microsoft Office especially PowerPoint, Word, Teams and Excel

Experience working with HR systems including applicant tracking systems (ATS), learning management systems (LMS) and talent systems is preferred

Comfortable collaborating with a distributed team and stakeholders in functions and regions across North America

Safety Commitments

• We make safety a part of every decision
• We make safety personal
• We have the courage to intervene