Coordinator, Stakeholder Engagement and Communications - Major Projects (Contract)

Trans Mountain Corporation; Burnaby; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

Trans Mountain Corporation invites applications for a Coordinator, Stakeholder Engagement and Communications – Major Projects (Contract) based in Burnaby, BC. You will support engagement and communications for major projects by coordinating meetings, drafting materials, and tracking action items with attention to detail and a collaborative approach.

The role requires post-secondary education in communications, at least two years of relevant experience, proficiency with MS Office, and strong

Qualifications

• Post-secondary education in communications, public relations, or a related field.
• A minimum of two years of experience in stakeholder engagement, communications, or event coordination.
• Proficiency with Microsoft Office and digital communications tools. Preference for candidates with experience using technology and emerging AI tools.
• Demonstrated ability to deliver high-quality work, manage competing priorities, and support key business processes or operational functions.
• Strong interpersonal and communication skills, with the ability to work effectively and communicate clearly, respectfully, and professionally with colleagues and stakeholders at all levels.
• Experience in a regulated industry, major projects, government, utilities, or infrastructure is considered an asset.
• Commitment to inclusive practices and to contributing positively to a collaborative and supportive workplace culture.

Responsibilities

• Support the implementation of stakeholder engagement and communications plans for major projects.
• Coordinate stakeholder meetings, workshops, open houses, speaking opportunities, and community events, including logistics and supporting materials.
• Draft and update communications and engagement materials for online platforms, website, social media, presentations, and other channels.
• Prepare agendas, briefing materials, meeting notes, and action-item logs.
• Coordinate stakeholder notifications, interactive map updates, mailouts, and contact lists.
• Conduct research and prepare community and stakeholder profiles, issue summaries, and backgrounders.
• Maintain stakeholder databases, contact records, and engagement tracking tools.
• Support regulatory reporting and documentation related to engagement activities.
• Collaborate with internal teams to maintain consistent messaging and alignment with corporate objectives.
• Provide administrative support to the External Relations team, as required.
• Support Trans Mountain’s Public Information Office during a crisis or emergency response.

Skills

Stakeholder engagement

Event coordination

MS Office

Digital communications tools

AI tools experience

Time management

Prioritization

Interpersonal skills

Communication skills

Regulated industry experience

Diversity & inclusion

Public relations

External Relations

Education

Post-secondary education in communications, public relations, or a related field

Tools

MS Office

Job description

Coordinator, Stakeholder Engagement and Communications – Major Projects (Contract)

Location: Burnaby, British Columbia, Canada

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets. As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

L ocation: Burnaby or Edmonton Regional Office

Department: External Relations

Reports to: Manager, Stakeholder Engagement

Worker Type: Contract

Schedule Type: Full-time

Work Setting: In-office

Trans Mountain is seeking a collaborative, motivated, and values - driven individual to join our dynamic team as Coordinator, Stakeholder Engagement and Communications – Major Projects (Contract). In this role, you will support the delivery of stakeholder engagement and communications initiatives for major projects by coordinating meetings and events, drafting engagement materials, and documenting and tracking activities and action items. The successful candidate will bring strong organizational and communication skills, attention to detail, and a commitment to community and stakeholder engagement.

Key Responsibilities

• Support the implementation of stakeholder engagement and communications plans for major projects.
• Coordinate stakeholder meetings, workshops, open houses, speaking opportunities, and community events, including logistics and supporting materials.
• Draft and update communications and engagement materials for the online engagement platform, website, social media, presentations, and other channels.
• Prepare agendas, briefing materials, meeting notes, and action-item logs.
• Coordinate stakeholder notifications, interactive map updates, mailouts, and contact lists.
• Conduct research and prepare community and stakeholder profiles, issue summaries, and backgrounders.
• Maintain stakeholder databases, contact records, and engagement tracking tools.
• Support regulatory reporting and documentation related to engagement activities.
• Collaborate with internal teams to maintain consistent messaging and alignment with corporate objectives.
• Provide administrative support to the External Relations team, as required.
• Support Trans Mountain’s Public Information Office during a crisis or emergency response.

Qualifications and Professional Experience

• Post-secondary education in communications, public relations, or a related field.
• A minimum of two years of experience in stakeholder engagement, communications, or event coordination.
• Proficiency with Microsoft Office and digital communications tools. Preference for candidates with experience using technology and emerging AI tools.
• Demonstrated ability to deliver high-quality work, manage competing priorities, and support key business processes or operational functions.
• Strong interpersonal and communication skills, with the ability to work effectively and communicate clearly, respectfully, and professionally with colleagues and stakeholders at all levels.
• Experience in a regulated industry, major projects, government, utilities, or infrastructure is considered an asset.
• Commitment to inclusive practices and to contributing positively to a collaborative and supportive workplace culture.

Working Conditions

• Willingness and ability to travel, as required.
• Availability to provide occasional support outside regular business hours, including evenings and weekends.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

We offer

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.