COORDINATOR, SPECIAL PROJECTS

Cape Breton University; Sydney; On-site; CAD 42,000 - 56,000; Full time

Job summary

Cape Breton University is seeking an organized, collaborative, and highly motivated professional to join its Athletics Department as a Full-Time Limited-Term Coordinator, Special Projects. This approximately 18-month position plays a key role in supporting the planning, coordination, and delivery of special projects, events, and initiatives within the Athletics Department.

The Coordinator will be a primary point of contact and work closely with internal and external stakeholders to coordinate

Qualifications

• Post-Secondary diploma in a recognized field; undergraduate degree is an asset.
• Excellent oral and written communications; friendly, helpful, professional.
• Strong time management and ability to handle multiple tasks.
• Knowledge and interest in university sport and community recreation development.
• Understanding of health and safety risk management.
• Excellent computer, internet, and information technology skills, including proficiency in Microsoft Office and the ability to learn new tools quickly.

Responsibilities

• Plan and coordinate Athletics special events, student-athlete recognition programs, tournaments, fundraising initiatives, camps, and game-day experiences.
• Build relationships and engagement with University departments, community partners, student groups, and external organizations to support Athletics events, promotions, and initiatives.
• Support departmental operations and priorities including risk management, SAAC, marketing initiatives, and the planning and execution of special projects.
• Provide administrative and operational support to the Department of Athletics & Recreation, including communications, scheduling, document preparation, records management, office operations, and confidential student information.
• Coordinate Athletics logistics and travel, including team transportation and accommodations, itineraries, travel documentation, scheduling changes, and related administrative requirements.

Skills

Oral and written communications

Time management

University sport knowledge

Risk management

IT skills

Event planning

Collaboration

Education

Post-Secondary diploma

Undergraduate degree asset

Tools

Microsoft Office

Job description

Cape Breton University (CBU) is seeking an organized, collaborative, and highly motivated professional to join its Athletics Department as a Full-Time Limited-Term Coordinator, Special Projects. This approximately 18-month position plays a key role in supporting the planning, coordination, and delivery of special projects, events, and initiatives within the Athletics Department.

As a key member of the department, the Special Projects Coordinator will serve as a primary point of contact and work closely with internal and external stakeholders to coordinate activities, provide administrative support, and oversee day-to-day project and event requirements.

SPECIFIC RESPONSIBILITIES:

• Plan and coordinate Athletics special events, student-athlete recognition programs, tournaments, fundraising initiatives, camps, and game-day experiences.
• Build relationships and engagement with University departments, community partners, student groups, and external organizations to support Athletics events, promotions, and initiatives.
• Support departmental operations and priorities including risk management, the Student-Athlete Advisory Committee (SAAC), marketing initiatives, and the planning and execution of special projects.
• Provide administrative and operational support to the Department of Athletics & Recreation, including communications, scheduling, document preparation, records management, office operations, and confidential student information.
• Coordinate Athletics logistics and travel, including team transportation and accommodations, itineraries, travel documentation, scheduling changes, and related administrative requirements.

QUALIFICATIONS:

• Post-Secondary diploma in a recognized field. Undergraduate degree is an asset;
• Candidates with an undergraduate degree combined with appropriate experience will be considered;
• Exceptional oral and written communications; friendly, helpful, professional.
• Strong time management skills and ability to perform multiple tasks simultaneously and meet deadlines;
• Knowledge and interest in university sport and community recreation development;
• Understanding of all aspects of risk management with respect to health and safety.
• Excellent computer, internet, and information technology skills, including proficiency in Microsoft Office, and the ability to learn new technology tools quickly.

Applications for the successful candidate will include a:

• cover letter describing the expertise of the applicant
• complete resume
• list of at least three references.

Applications must be received by 11:00PM on October 9th, 2025.

Cape Breton University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply but applications from Canadians and permanent residents will be given priority.

CBU is committed to Equity, Diversity, and Inclusion (EDI) and applicants are encouraged to self-identity if they are part of a marginalized community or have experience working with Indigenous communities.

If we contact you for an interview and you are a person with a disability who requires technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance.