Coordinator, Special Initiatives & Projects

Fraser Health Authority; Surrey; On-site; CAD 49,000 - 70,000; Full time

Benefits offered by this job

Four weeks of vacation to start

Comprehensive 100% employer paid-benef

Immediate enrollment in a defined munc

Maternity top-up

50% subsidy on Translink passes

Benefits Eligibility based on status

Job summary

Fraser Health Authority in British Columbia, Canada, is seeking a Coordinator for Special Initiatives & Projects for a temporary, full-time assignment through April 2028. The role involves driving strategic projects that improve patient care and service delivery by coordinating stakeholders, conducting research, and turning ideas into outcomes.

You will work with directors, clinicians, and health system partners to implement initiatives, track progress, and ensure effective communication across

Qualifications

• Bachelor's degree in Business Administration, Health Sciences or a health-related field.
• Two years of recent project coordination or related experience, preferably in healthcare.
• Strong communication, organization, and stakeholder engagement skills.
• Experience conducting research, analyzing information, and preparing reports.
• Ability to coordinate multiple projects and competing priorities.
• Proficiency with Microsoft Office and related software applications.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Facilitates and coordinates project support to Directors, Project Sponsors, Management Teams and Clinical Front Line stakeholders on assigned projects and initiatives sponsored by Fraser Health or Ministry of Health.
• Collaborates with appropriate Director, clinical staff and project teams to obtain input in developing project scope, methodology and deliverables.
• Collaborates with internal clinical staff and external stakeholders such as Health Authorities and Ministry of Health as required/appropriate to gather, clarify or share information.
• Develops information-gathering criteria and conducts literature reviews from a variety of sources related to evidence-based and best-practice methodologies appropriate to variety of projects/initiatives.
• Utilizes relevant literature, key metrics and best-practice outcomes and processes, evaluates and summarizes information findings; prepares summary reports and briefing notes to document and present data and information; develops conclusions and recommendations for presentation to Director and appropriate stakeholders.
• Collaborates with the Director, clinical staff and project teams to obtain input regarding project scope and deliverables; develops project timeframes and required actions for review and approval.
• Serves as communication link for required information, processes and timelines to team members to facilitate project advancement through all stages.
• Maintains knowledge of the project schedule(s), deliverables and commitments as set out in project charters and other work plans.
• Coordinates information flow related to the projects; with/among teams; communicates directly with Directors, teams and stakeholders; assists in development of strategy for the Clinical Implementation Team.
• Facilitates liaison between project teams and clinical program leads to ensure that standards and policies are developed in accordance with needs and standards of other departments and end users.
• Monitors project expenditures, reports on variances and informs Director on budget status on a regular basis.
• Provides input and assists in work processes related to Quality and Improvement.
• Participates on assigned internal and external committees as appropriate.

Skills

Communication

Organization

Stakeholder engagement

Research & reporting

Independent & team work

Education

Bachelor's degree in Business Administration, Health Sciences, or related field

Tools

Microsoft Office

Job description

Salary

The salary range for this position is CAD $35.36 - $50.83 / hour

Job Summary

We are looking for a Coordinator, Special Initiatives & Projects. This is a temporary, full-time position available until April 2028.

As a Coordinator, Special Initiatives & Projects, you'll work directly with leaders, clinicians, and health system partners to drive strategic projects that improve patient care, service delivery, and organizational effectiveness. This role is ideal for someone who enjoys bringing people together, coordinating complex initiatives, conducting research, and turning ideas into meaningful results.

Qualifications we're looking for

• Bachelor's degree in Business Administration, Health Sciences, or a related field
• Two years of recent project coordination or related experience, preferably in healthcare
• Strong communication, organization, and stakeholder engagement skills
• Experience conducting research, analyzing information, and preparing reports
• Ability to coordinate multiple projects and competing priorities
• Proficiency with Microsoft Office and related software applications
• Ability to work independently and collaboratively in a team environment

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits (eligibility based on employment status), including but not limited, to:

• Four weeks of vacation to start
• Comprehensive 100% employer paid benefits
• Immediate enrollment in a defined municipal pension plan
• Maternity top-up (eligibility requirements to qualify)
• 50% subsidy on Translink passes
• Benefits Eligibility based on employment status

We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Working in close collaboration with Directors, Project Sponsors, Management and Clinical Front Line stakeholders, coordinates and facilitates the conduct and implementation of various assigned projects, initiatives or improvement processes sponsored by Fraser Health and/or the Ministry of Health.

Acts as facilitator and communication link among various stakeholder groups to ensure initiatives/projects are advancing as set out in project charters and work plans. Coordinates information flow among the teams/members by obtaining input from stakeholders re: project scope, proposed methodology and deliverables; conducts background literature research for assigned initiatives/projects based on evidence-based and best practices for use by project teams; summarizes and presents information findings; develops recommendations to stakeholders based on research findings and evaluation of processes, methodologies and outcomes. Assists the implementation team in the development of plans and strategies; coordinates implementation processes among required teams and stakeholders to ensure successful implementation.

Responsibilities

1. Facilitates and coordinates project support to Directors, Project Sponsors, Management Teams and Clinical Front Line stakeholders on assigned projects and initiatives sponsored by Fraser Health or Ministry of Health.
2. Collaborates with appropriate Director, clinical staff and project teams to obtain input in developing project scope, methodology and deliverables.
3. Collaborates with internal clinical staff and external stakeholders such as Health Authorities and Ministry of Health as required/appropriate to gather, clarify or share information.
4. Develops information-gathering criteria and conducts literature reviews from a variety of sources related to evidence-based and best-practice methodologies appropriate to variety of projects/initiatives.
5. Utilizing relevant literature, key metrics and best-practice outcomes and processes, evaluates and summarizes information findings; prepares summary reports and briefing notes to document and present data and information; develops conclusions and recommendations for presentation to Director and appropriate stakeholders to support development of project scope and outcomes.
6. Collaborates with the Director, clinical staff and project teams to obtain input regarding project scope and deliverables; develops project timeframes and required actions for review and approval. Serves as communication link for required information, processes and timelines to team members to facilitate project advancement through all stages.
7. Maintains knowledge of the project schedule(s), deliverables and commitments as set out in project charters and other work plans.
8. Coordinates information flow related to the projects; with/among teams; communicates directly with Directors, teams and stakeholders; assists in development of strategy for the Clinical Implementation Team.
9. Facilitates liaison between project teams and clinical program leads to ensure that standards and policies are developed in accordance with needs and standards of other departments and end users.
10. Monitors project expenditures, reports on variances and informs Director on budget status on a regular basis.
11. Provides input and assists in work processes related to Quality and Improvement.
12. Participates on assigned internal and external committees as appropriate.

Qualifications

Bachelor's degree in Business Administration, Health Sciences or health-related field, including two (2) years' recent related project and/or coordinator experience preferably in a health-related environment; or an equivalent combination of education, training and experience.

COMPETENCIES:

• Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

• Demonstrated ability to coordinate information among a variety of stakeholders.
• Ability to liaise and facilitate among stakeholder groups to achieve agreement and consensus.
• Ability to conduct research and evaluate best practices related to designated initiative or project areas.
• Ability to exercise tact and discretion in dealing with external agencies such as Health Authorities and Ministry of Health.
• Ability to gather, summarize and present information to various groups and stakeholders.
• Ability to work both independently and within a team environment.
• Ability to multi-task among several projects/initiatives concurrently.
• Ability to operate related equipment including applicable software applications.
• Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka'pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health's hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.