Coordinator, Resource Scheduling

Doane Grant Thornton LLP; Halifax; Hybrid; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Profit sharing

Flex days

RRSP contributions

Holiday closure

Wellness benefits

Concierge-like benefits

Summer remote work (Canada)

Job summary

Doane Grant Thornton LLP is seeking a Coordinator, Resource Scheduling to manage short‑term scheduling for Accountants and Senior Accountants. The role focuses on deadlines, continuity, skill matching and risk management to keep work flowing smoothly.

You will support planning, track skills and availability, and assign work to optimize utilization across teams. The arrangement includes cross‑team collaboration and potential growth in a dynamic professional services environment.

Qualifications

• Post-secondary education or equivalent experience is required.
• 0–2 years minimum experience in resource scheduling, operations, or workforce management is preferred.
• Experience with D365 Project Operations is considered an asset.
• Advanced Excel and planning/reporting tool proficiency is required.
• Public practice or professional services experience is an asset.

Responsibilities

• Schedule files by allocating work based on upcoming needs while balancing continuity, capacity, utilization, and skill development of Accountants and Senior Accountants.
• Support workforce planning by tracking skills, experience and development of Accountants and Senior Accountants.
• Assign work to right team members to ensure efficient scheduling.
• Lead workforce planning meetings to identify and confirm upcoming work for the next 0–6 weeks.
• Understand workload volumes and regional office processes to plan resources.
• Ensure files are scheduled accurately by client budgets, timelines and filing deadlines.
• Collaborate with leaders and support teams to coordinate workloads and meet deadlines.
• Identify and escalate scheduling conflicts and capacity challenges to Resource Management leadership.

Skills

Advanced Excel

Scheduling coordination

Planning & reporting

Education

Post secondary education or related experience

Tools

D365 Project Operations

Planning tools

Job description

Who We AreYou know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

Who We AreYou know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is. The Coordinator, Resource Scheduling is responsible for short-term scheduling of work to our Accountant and Senior Accountant colleagues, with a focus on client deadlines, continuity, skill set, even utilization, and other file risks.

As a Coordinator, Resource Scheduling your responsibilities will include:

• Schedule files by allocating work based on upcoming needs while balancing continuity, capacity, utilization, and overall skill development of our Accountants and Senior Accountants.
• Support workforce planning by tracking the skills, experience and development of Accountants and Senior Accountants, ensuring assignments contribute to both client needs and colleague growth.
• Understand the skills, experience, and availability of Accountants and Senior Accountants, and assign work to the right team members to ensure efficient scheduling.
• Lead workforce planning meetings to identify, prioritize, and confirm upcoming work expected over the next 0-6 weeks.
• Understand workload volumes, backlog of files, and develop a general understanding of how each region/Business Unit and office runs.
• Ensure files are scheduled accurately by understanding client budgets, timelines, and filing deadlines.
• Understand the firm's work cycles and changing business demands to effectively plan resources, balance workloads, and anticipate peak periods.
• Collaborate with business leaders, resource planning colleagues, and support teams to coordinate workloads, prioritize work, and ensure client deadlines are met.
• Proactively identify and escalation scheduling conflicts, skill set gaps, backlog/capacity workload challenges as well as turnaround time to Resource Management leadership.
• Support the onboarding and integration of new team members and acquired or merged practices into workforce planning and scheduling processes.
• Provide support across multiple service lines and business units.

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be a Coordinator, Resource Scheduling? Like the colour purple? Great. Here’s a few more boxes we’re also hoping you can tick:

• Post Secondary Education or years of working experience
• 0-2 years minimum experience in resource scheduling, operations, or workforce management
• Experience with D365 Project Operations considered an asset
• Advanced Excel and planning/reporting tool proficiency
• Public practice or professional services experience considered an asset

Key Skills & Attributes

• Strong operational judgment and decisiveness
• Ability to manage competing priorities in a fast-paced environment
• Clear and confident communicator

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

What's in it for you?

• Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.