Coordinator, Regional Office (Part Time Temp) – approximately 15 hours per week St. Louis Regio[...]

ROME GROUP; Quebec; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading advocacy organization is seeking an administrative coordinator to support the execution of departmental strategy. The successful candidate will be responsible for coordinating logistics for events, managing communication, and providing essential support to ensure effective operations. This role requires excellent organizational skills and a passion for the mission of the organization.

Qualifications

• Minimum of 1 year of related work experience.
• Intermediate job skills and knowledge required.

Responsibilities

• Coordinate logistics and communications for events and meetings.
• Provide essential administrative support to the team.
• Maintain inventory of office and event supplies.

Skills

Communication

Organization

Project Management

Attention to Detail

Education

Bachelor’s degree

Tools

Microsoft Office

Google Suite

Zoom

Job description

About AJC

American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. From world capitals to college campuses, AJC works with leaders across society to stand up for Israel; confront antisemitism, no matter the source; and uphold the democratic values that unite us. In the wake of Hamas’ October 7 attack—the worst massacre of Jews since the Holocaust—AJC has mobilized its global network to tackle the unprecedented threats facing world Jewry. Join us. Together, we can shape a new future for Israel and the Jewish people.

Your Department

AJC’s Regional Offices connect the local communities with AJC’s global advocacy work to enhance the well-being of the Jewish people and Israel. We maintain the agency’s nationwide presence by attracting leaders and donors to AJC, enhancing the organization’s influence with key local, national, and international decision makers and stakeholders, implementing advocacy initiatives at the state and local level, and establishing and nurturing community relationships.

Your Impact

This position makes an impact at AJC by providing effective execution of tasks and providing essential support to the success of the team/department; may lead small projects. Works with regular oversight to problem-solve and make decisions.

Incumbents provide essential administrative support to the office, enabling the team to function effectively and efficiently. Coordinators are responsible for completing a variety of administrative, communications, and event coordination-tasks, while assisting with projects and initiatives aligned with AJC’s priorities.

Your Role

· Support the execution of the department’s strategy, goals, objectives, and action plans by completing a variety of administrative tasks

· Coordinate logistics and communications for events, meetings, trainings, missions, and other projects

· Design communications for events and programs through HubSpot

· Assist with constituent communication through Doodle and Google Forms

· Arrange complex and detailed travel plans, itineraries, and agendas

· Enter updates and edits into AJC’s CRM DB

· Maintain inventory of office and event supplies

· Organize and maintain department documentation files

· Maintain the department’s contacts and mailing lists

· Execute departmental reporting and tracking (e.g., financial reports, budgets, expenses, program updates, donor contributions,

· contracts)

· Respond timely to inquiries and requests from internal and external stakeholders

· Prepare and disseminate group mailings

· Draft correspondence, documents, spreadsheets, and other communication materials

Supervisory Role

Individual contributor

Education, Training, and Experience

· Bachelor’s degree

· Minimum of 1 year of related work experience

· Intermediate job skills and knowledge

Knowledge, Skills, and Abilities

· Passion for the mission, goals, and objectives of AJC

· Commitment to AJC’s core values: respect, teamwork, integrity, excellence, and accountability

· Demonstrate professionalism and high standards of conduct and discretion

· Ability to work collaboratively with individuals from diverse backgrounds

· Excellent communication skills (written, verbal, and listening)

· Strong organization and project management skills, including the ability to set priorities and meet deadlines

· Excellent attention to detail and follow-through

· Capacity to multitask and work in a fast-paced and changing environment

· Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom

Physical Demands

Office employees:

· Remaining in a stationary position, often sitting or standing for prolonged periods

· Repeating motions that may include the wrists, hands, and/or fingers

· Communicating with others to exchange information

· Moving about to accomplish tasks or moving from one worksite to another

Disclaimers

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Compensation

The hourly rate for this position is $20 – $23/hour depending on relevant experience.

Please submit your application to: https://ajchr.wufoo.com/forms/p10jblgr1dgpgq0/

AJC is an equal opportunity employer.