Coordinator, Recruitment

Edmonton Catholic Schools; Edmonton; Hybrid; CAD 61,000 - 86,000; Full time

Benefits offered by this job

Health, Vision & Dental

Health/Wellness Spending Account

EFAP

Paid Time Off

Personal Days

7-hour workdays

Competitive salary & pension

Job summary

Edmonton Catholic Schools is seeking a Recruitment Coordinator to manage administrative functions for the recruitment team and support recruitment and retention efforts across multiple employee groups.

Based at Lumen Christi Catholic Education Centre with hybrid schedule and travel to division sites within Edmonton. 35 hours/week, permanent full-time position in Staffing.

Qualifications

• Diploma or degree in Human Resources or a related area. Equivalency may be considered.
• Written and oral French proficiency is an asset.
• Knowledge of staffing and interviewing techniques, policies, and collective agreements.
• Proficiency in Microsoft 365, HRMIS, staffing and attendance systems.
• Awareness of FOIP legislation and records management.

Responsibilities

• Coordinate selection processes, shortlist candidates, and screen applicants.
• Distribute correspondence to successful applicants and maintain required documentation.
• Track and report interview data to ensure accurate records.
• Respond to inquiries via email, phone, or in person.
• Organize and participate in career fairs and presentations.

Skills

Excellent communication

Organizational skills

Problem solving

Confidentiality

Teamwork

Education

Diploma or degree in Human Resources

Tools

Microsoft 365

HRMIS

Staffing system

Attendance system

Job description

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Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.

Coordinator, Recruitment

Requisition ID: 12044

Hours Per Week: 35

Position: New

FTE: 1

Department: Staffing

No Months Per Year: 12

Position Status: Permanent

Employee Group: OOS

Rate of Pay: $60,800 - $85,800

Posting Closing Date: 10/21/26

The Staffing Team in Human Resources is seeking a Recruitment Coordinator to join them! The Recruitment Coordinator manages and coordinates all administrative functions for the recruitment team, and supporting the Recruitment and Retention Lead in delivering recruitment and selection services for the Division. The role focuses on recruiting for four employee groups: Alberta Teacher’s Association (ATA), Out of Scope (OOS), Alberta Union of Public Employees (AUPE), and Unifor. By organizing recruitment activities, facilitating selection processes, and ensuring effective onboarding, the Coordinator contributes to the Division's goal of maintaining a skilled and diverse workforce.

This position is eligible for a hybrid work schedule and is based out of Lumen Christi Catholic Education Centre (Capilano) and travel to Division sites within Edmonton is required.

Job Responsibilities

Coordinate Selection Processes

• Conduct database searches, shortlist candidates, and screen applicants to identify the best fit for positions.
• Generate and distribute correspondence to successful applicants, ensuring essential hiring documentation is received.
• Track and report interview and recruitment data to maintain accurate records.
• Respond to inquiries electronically, via telephone calls, or in-person visits to provide information and resolve issues.

Manage Recruitment Activities

• Organize and participate in career fairs and presentations to attract potential candidates.
• Advise external applicants on Division recruitment and selection processes to ensure clarity and transparency.
• Develop and implement strategies for hard-to-recruit occupations and skill sets to meet staffing needs.
• Identify alternative job posting options and methods to maximize exposure and reach target audiences.

Facilitate Onboarding Activities

• Communicate with successful applicants to provide information and guidance on finalizing the hiring process.
• Ensure communication on orientation is delivered to successful applicants to facilitate a smooth transition.
• Collect and confirm staff credentials, including degrees, diplomas, certifications, and memberships necessary for specific functions.
• Update applicant status and other relevant information in the Human Resource Management Information System (HRMIS).

Support Staff Replacement Activities

• Assist in the recruitment, selection, and assignment of substitute staff to ensure continuous coverage.
• Communicate with substitute staff to provide information and answer questions regarding assignments.
• Develop and maintain information on substitutes and respective placements to manage the Replacement Roster effectively.

Administrative Analysis and Process Improvement

• Coordinate interview panels, schedule interviews, and provide candidate information to panel members.
• Recommend and implement changes to recruitment and administrative processes within the team to improve efficiency.
• Generate reports for the manager to share with the Superintendents and Chief Superintendent.
• Handle records management and generate a range of written materials and forms.

QUaLIFICATIONS

• Diploma or degree in Human Resources or a related area. An equivalent combination of education and experience may be considered.
• Written and oral French language proficiency is an asset.
• Understanding of collective agreements, OOS Terms and Conditions, Human Resource Services policies and procedures, and the Alberta Education Act.
• Knowledge of staffing and interviewing techniques, principles, and practices.
• Proficiency in Microsoft 365, electronic Human Resource Information Management System (HRMIS), staffing system, and attendance system.
• Familiarity with data collection and analysis techniques and principles.
• Awareness of Freedom of Information and Protection of Privacy Legislation and records management principles.
• Knowledge of safe workplaces and Occupational Health and Safety Legislation and regulations.
• Understanding of department policies, procedures, and operations, and the Division’s programs and operations.

SKILLS and COMPETENCIES

• Excellent communication, relationship-building, and presentation skills.
• Strong organizational, assessment, and problem-solving abilities, with the capacity to manage multiple priorities and deadlines.
• Ability to work independently and collaboratively while exercising sound judgment.
• Strong attention to detail, data management skills, and a commitment to confidentiality.
• Adaptable and innovative, with a focus on continuous improvement and responsiveness to change.
• Demonstrates integrity, emotional resilience, and leadership through collaboration, respect, and alignment with organizational values.

What we offer

• Make a real difference: Your expertise directly impacts the success of the division’s administrators, teachers, students, and parents.
• Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections.
• Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities.
• 100% employer-paid benefits, including: Health, Vision, and Dental.
• A Health/Wellness Spending Account.
• EFAP – Employee and Family Assistance Program.
• Paid Time Off, including vacation time, personal days, and Christmas break.
• Additional Paid Time Off (PTO) – Personal Days.
• 7-hour workdays, 35 hours per week for a 1.0 FTE.
• Competitive salary and pension

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.

As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.