Coordinator, Records Management & Privacy

Lac La Biche County; Conklin; On-site; CAD 77,000 - 99,000; Full time

Benefits offered by this job

Health & dental benefits

LAPP - pension plan

Telus Health Employee & Family Assist.

Generous leave: 15 vacation days + 12

Professional development

Access to Bold Centre

Job summary

Lac La Biche County is seeking a Coordinator, Records Management & Privacy to lead the County's information governance program and privacy initiatives.

You will coordinate records lifecycle, retention schedules, and metadata standards while supporting privacy requests and PIAs. Strong knowledge of Alberta privacy laws and SharePoint governance is essential.

Qualifications

• Diploma or Degree in Records and Information Management or related field.
• 3–5 years in records management, information governance, or privacy support.
• CIPP/CIP or CRM/CRA assets preferred.

Responsibilities

• Lead development and improvement of the Records and Information Management Program.
• Coordinate retention, storage, retrieval, archival and secure destruction of records.
• Support Privacy Management Program and Access to Information requests.
• Deliver training on records management and privacy compliance.

Skills

Records management

Privacy & compliance

Information governance

Analytical skills

Education

Diploma or Degree in Records and Information Management / related field

Tools

SharePoint

Microsoft 365

Document management systems

Job description

Coordinator, Records Management & Privacy

PERMANENT FULL-TIME
Location: Lac La Biche, Alberta

Are you interested in working for a progressive organization that supports its employees and promotes a healthy work culture? Are you looking for work life balance, and do you love spending time outdoors and being one with nature? We want you to join our team!

Lac La Biche County is rich in lakes, parks, and outdoor experiences, and home to some of Alberta's top industries. Lac La Biche County is a beautiful, prosperous community for people to visit, live, work and play. We have more than 150 lakes and 100 beaches, camping opportunities, and an excellent hiking trail system. Pair that with modern amenities like the Bold Center, future Aquatics Centre, schools, parks, community activities, sports and cultural activities, local community groups, and downtown shopping area, it is no wonder that Lac La Biche County is an ideal cabin and adventure area for County residents and visitors from nearby communities and international tourists!

The Organization: Lac La Biche County is an organization driven by principles surrounding Excellence, Communication, Safety and Wellness, Collaboration, and Environmental Sustainability. Our employees enjoy the charm of working in the Lakeland Region, away from the hustle and bustle of the big city while still being able to enjoy a diverse, fast paced and fulfilling work environment. Our community is known to be one of the most diverse and unique communities in Alberta. Not only is it rich in history and culture, but it is also surrounded by forests, parks, lakes, and golden sand beaches!

We continuously strive to remain an employer of choice by offering a strong health and safety program, competitive pay, amazing benefits, opportunities for professional development, as well as many wellness initiatives that support a work life balance. We also take pride in maintaining high standards surrounding equity, diversity, and inclusion in our workplace.

The Opportunity

As Coordinator, Records Management & Privacy, you will provide expertise and guidance to departments across the organization. Key responsibilities include:

• Lead the development, implementation, maintenance, and continuous improvement of the County's Records and Information Management Program.
• Develop and maintain records management policies, procedures, retention schedules, and classification frameworks.
• Coordinate the retention, storage, retrieval, archival, and secure destruction of records.
• Manage physical and electronic records throughout their lifecycle.
• Establish metadata standards, indexing practices, and information governance processes.
• Support SharePoint governance and electronic document and records management initiatives.

Privacy & Access to Information

• Coordinate and maintain the County's Privacy Management Program.
• Act as the delegated Privacy Coordinator for the County.
• Support Access to Information requests and privacy-related matters.
• Facilitate Privacy Impact Assessments (PIAs).
• Investigate privacy incidents, complaints, breaches, and unauthorized disclosures.
• Identify privacy risks and recommend mitigation strategies.
• Liaise with the Alberta Office of the Information and Privacy Commissioner as required.

Training & Advisory Services

• Develop and deliver employee training related to records management, privacy, and information governance.
• Provide guidance and support to County departments on records and privacy compliance requirements.
• Foster collaborative working relationships across the organization.

What You Bring
Education, Experience and Certifications:

• Diploma or Degree in Records and Information Management, Information Governance, Privacy Management, Archival Studies, Public Administration, Library and Information Studies, Business Administration, or a related field.
• 3-5 years of progressively responsible experience in records management, information governance, privacy administration, access-to-information support, or a related discipline.
• Certified Information Privacy Professional (CIPP/CIP) an asset
• Designation as a certified Records Analyst (CRA) or certified Records Manager (CRM) is an asset
• Information Governance Professional (IGP) designation an asset
• Privacy or ATIA certifications
• Commissioner for Oaths appointment or willingness to obtain
• Valid Alberta Class 5 Driver's License.

Knowledge & Skills

• Strong knowledge of Alberta privacy and access legislation, including ATIA, POPA, and MGA.
• Understanding of municipal government operations and legislative requirements.
• Experience with Microsoft 365, SharePoint, document management systems, and information governance practices.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and handle confidential information with discretion.
• Ability to lift up to 50 lbs. as required.

Position Details
Status: Permanent full-time

Department: Information Technology

Reports to: Manager, Information Technology

Hours of Work: Monday to Friday, 8:30 a.m. to 4:30 p.m.. May be required to work additional hours for special projects or emergency work.

Why Lac La Biche County? This is an opportunity to play a key role in advancing the County’s information governance and privacy practices. You will work with departments across the organization to support responsible records management, protect confidential information, and contribute to transparent and accountable public service. At Lac La Biche County, we are committed to providing exceptional service to our residents while fostering a positive, collaborative, and innovative workplace culture.

What We Offer You

Salary range: $77,313.60 to $99,262.80 annually ($42.48 to $54.54 hourly).

Comprehensive Benefits Program

• 100% Employer-Paid Health & Benefits: 100% Employer Paid Sun Life extended health and dental coverage for you and your family (three-month waiting period).
• Local Authorities Pension Plan (LAPP).
• Telus Health Employee & Family Assistance Program
• Income Protection: Paid sick leave, long-term disability coverage, and life insurance.
• A competitive leave program including 15 days of vacation annually, prorated and accrued biweekly, and 12 personal health leave days annually, supporting work-life balance and flexibility.
• Training and professional development opportunities to support professional growth and continuous learning.
• All-access pass to the Bold Centre, including fitness and aquatic facilities.
• An active Social Committee and a collaborative, positive workplace culture.
• Enjoy a family-friendly, sports-oriented rural community with a beautiful lakefront setting, affordable housing, and a reasonable cost of living.
• Relocation assistance may be available to support a smooth transition to Lac La Biche County in exchange for a return-of-service agreement.