Coordinator, Purchasing (Term)

City of Regina; Regina; On-site; CAD 92,000 - 116,000; Full time

Job summary

City of Regina is seeking a Senior Procurement Manager to coordinate the Purchasing area under the Procurement And Supply Chain leadership. You will participate in setting short and long-range plans, budgets, and staffing decisions to optimise procurement across the corporation.

You will supervise staff, develop policies, and ensure compliance with purchasing laws, trade agreements, and corporate bylaws while advising client departments and managing supplier relationships.

Qualifications

• University Degree in Administration or Commerce and a recognized purchasing designation such as SCMP or CPPO.
• Five to eight years in a senior purchasing role with supervisory experience.
• Thorough knowledge of large-scale purchasing operation and competitive bidding.

Responsibilities

• Participates in setting and implementing short- and long-range plans for purchasing services.
• Develops budgets and controls expenditures for the work unit.
• Develops, implements and monitors control systems for procurement processes.
• Oversees centralized transaction account reconciliations and processing of purchasing transactions.
• Primary contact for procurement activity and providing procurement advice internally and externally.
• Oversees preparation and assessment of activity statistics and reports for strategic sourcing.

Skills

Procurement

Budgeting

Policy development

Contract management

Staff supervision

Negotiation

Relationship management

Data analysis

Communication

Travel

Education

Bachelor's degree in Administration or Commerce

SCMP or CPPO designation

Job description

Job ID: 3699

Openings: One (1)

Jurisdiction: Civic Middle Management

Division: Financial Strategy & Sustainability

Department: Finance

Branch: Procurement

Location Name: Regina, Saskatchewan, CA

Type of Posting: Internal & External

Employment Type: Term up to 12 months

Hourly Salary: $48.49 - $60.66

Annual Salary: $92,451.00 - $115,655.00

Date Posted: September 17, 2026

Closing Date: September 28, 2026

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply. The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Position Summary

In an environment that supports continuous improvement and under the general direction of the Manager, Procurement And Supply Chain, this employee is responsible for effectively and efficiently coordinating the activities of the Purchasing area. In addition, as a member of the division's management team, the incumbent participates in the setting of short and long range plans, budgets, policies and staffing decisions.

Key Duties & Responsibilities

• Participates in the setting and implementation of short and long-range plans for the effective delivery of purchasing services.
• Participates in the development of the budget and controls expenditures for the work unit within assigned limits.
• Develops, recommends, coordinates and implements policies and procedures associated with the delivery of purchasing services.
• Develops, implements and monitors the control systems necessary to ensure the integrity of the corporation's procurement process.
• Oversees the centralized transaction account reconciliations and processing of purchasing transactions for the corporation.
• Primary contact for procurement activity and issues and providing procurement advice within the corporation and externally to the City of Regina’s supply chain.
• Oversees the preparation and assessment of various activity statistics and trending reports related to the procurement of goods and services with the objective of ensuring a strategic approach to sourcing.
• Provides supervision to the assigned staff and is responsible for recruiting, selecting and developing staff; providing direction, assigning duties and reviewing employee performance.
• Represents management at grievance proceedings and attempts to resolve union-related issues at the assigned level of responsibility.
• Oversees and assists with the procurement of all goods, materials and contractual services and ensures they are in accordance with recognized purchasing practices, laws, trade agreements and the corporation's bylaws, policies and procedures.
• Oversees and assists with the review and release of invoices placed on hold.
• Reviews and provides purchase authorization for goods and services within delegated purchasing authority limits.
• Develops and maintains relationships across the corporation to become familiar with its operations and requirements for goods and services.
• Develops and maintains relationships externally with the corporation’s supply chain to become familiar with the marketplace.
• Ensures that supplier commitments are met and that client department issues and concerns are addressed.
• Assists in the negotiation of formalizing contracts.
• Develops and maintains a detailed working knowledge of designated commodities and suppliers.
• Negotiate and mediate resolution to contract management disputes between the City of Regina and its vendors.
• Responsible for management of corporate wide supply contracts.
• Responsible for the development, maintenance and to provide interpretive advice for all standard competitive bid process and contracting documentation used in the procurement of goods and services.
• Responsible for identifying, researching and implementing effective and efficient business processes for the delivery of purchasing services.
• Responsible for identifying the need for system enhancements; participating in the evaluation testing and implementation of enhancements including the communication of changes to users.
• Responsible for identifying, developing and delivering the corporate orientation and training sessions related to the procurement of goods and services.
• Participates in special studies and/or assignments.
• Follows all rules and regulations as set out in the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
• This position is an essential services position.
• Performs related duties as required.

Key Qualifications

• Typically, the knowledge, skills and abilities for this position are obtained through a University Degree in Administration or Commerce and a recognize purchasing designation such as a Supply Chain Management Professional (SCMP) designation or a Certified Public Purchasing Officer (CPPO) designation from the National Institute of Governmental Purchasing (NIGP).
• Five (5) to eight (8) years of professional experience in a senior purchasing/buying role with specific experience in a large scale purchasing operation including a minimum of two (2) years supervisory experience.
• Thorough knowledge of the principles and practices of a large-scale purchasing operation.
• Thorough knowledge of the availability of supplies, commodity prices, markets and trends, general business conditions, government regulations, tariff changes and application of federal and provincial taxes.
• Thorough knowledge of the competitive bidding process.
• Thorough knowledge of the methods and procedures associated with materials management.
• Thorough knowledge of corporate acquisitions and materials management policies and procedures.
• Knowledge of the principles of organization, supervision and administration and the ability to effectively apply those principles.
• Knowledge of and experience using modern office software and database applications.
• Knowledge of the general rules and regulations of the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
• Ability to make difficult purchasing decisions and award contracts objectively and impartially.
• Ability to prepare specifications, contracts and established standards for a wide variety of technical and non-technical items.
• Ability to influence, persuade or convince others to adhere to rules/regulations or come up with a mutually acceptable solution, while maintaining confidentiality and staying within policies and procedures to reach consensus.
• Ability to interpret contracts and agreements and provide advice to client departments.
• Ability to analyze data and situations, document findings and recommend required changes.
• Ability to develop and make presentations on topics related to the procurement of goods and services.
• Ability to interact and communicate effectively with all levels of the City Administration and the business community.
• Ability to exercise a high degree of initiative and work with a considerable amount of independence demonstrating sound judgement and decision making.
• Ability to effectively manage and direct staff using principles of performance management and development.
• Skill in preparing and writing reports.

Working/Other Conditions

• Must have the means and ability to travel within the City of Regina (travel allowance is provided).

Additional Requirements

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses.

For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page.

Note: Only applications submitted via our online application system are accepted