Coordinator, Proposals

Aecon Group Inc.; Toronto; On-site; CAD 70,000 - 78,000; Full time

Job summary

Aecon Group Inc. is seeking an experienced Proposal Coordinator to manage small to medium RFx submissions and support larger pursuits. You will lead kickoffs, align cross-functional teams, and ensure compliant, high-quality responses for clients across North America.

You will draft content, refine win themes, and create proposal graphics, using PowerPoint and brand templates. A degree in a related field and strong communication skills are essential.

Qualifications

• 2–4 years of proposal coordination experience, preferably within utilities, construction, or infrastructure.
• Strong writing, editing, and proofreading skills with a client-focused mindset.
• Advanced proficiency in Microsoft Word, PowerPoint, SharePoint, and Adobe Acrobat.
• APMP Foundation certification preferred; Practitioner certification considered an asset.

Responsibilities

• Independently coordinate small to medium RFx responses and support larger, more complex pursuits.
• Lead proposal kickoffs and coordination touchpoints, driving alignment on schedules, deliverables, and responsibilities.
• Review RFx documents to identify deliverables, compliance requirements, risks, and key submission components.
• Create and customize proposal graphics and layouts using PowerPoint and approved brand templates.
• Independently manage updates to proposal content libraries, ensuring version control and effective reuse.

Skills

Proposal coordination

Written communication

Stakeholder management

Education

Degree in Communications/Marketing/Journalism/Business

Tools

Microsoft Word

PowerPoint

SharePoint

Adobe Acrobat

Job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, You Can Count On

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon We

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

Under the supervision of a Proposal Supervisor, this role is responsible for the coordination of small to medium proposal, tender, and RFx submissions from bid/no-bid decisions through final submission. In this role, you will work closely with Estimators, Operations, Business Development, and other internal stakeholders to lead the development of high-quality, compliant, and competitive responses to our clients. This position is suited to an experienced proposal coordinator who can manage multiple priorities independently, contribute to written content, and demonstrate strong verbal and written communication skills in a deadline-driven environment.

This role can be based out of Etobicoke, ON, Calgary, AB, Vancouver, BC, or surrounding areas.

What You'll Do Here

• Independently coordinate small to medium RFx responses and support larger, more complex pursuits.
• Lead proposal kickoffs and coordination touchpoints, driving alignment on schedules, deliverables, and responsibilities.
• Review and shred RFx documents to identify deliverables, compliance requirements, risks, and key submission components.
• Build and manage detailed proposal schedules and proactively track inputs from cross-functional contributors.
• Conduct thorough compliance reviews across proposal sections, identifying gaps and coordinating resolution.
• Manage document control, versioning, and submission logistics to ensure high-quality, compliant submissions.
• Write and edit proposal content for small to medium RFx, tailoring responses to client requirements and evaluation criteria.
• Support development of win themes, value propositions, and executive summary content with guidance.
• Create and customize proposal graphics and layouts using PowerPoint and approved brand templates.
• Independently manage updates to proposal content libraries, ensuring version control and effective reuse.
• Support onboarding and informal mentoring of junior coordinators by sharing tools, templates, and best practices.
• Contribute to process improvements, lessons learned, and proposal performance tracking.

What You Bring To The Team

• 2–4 years of proposal coordination experience, preferably within utilities, construction, or infrastructure.
• Proven ability to manage RFx responses independently in fast-paced, deadline-driven environments.
• Strong writing, editing, and proofreading skills with a client-focused mindset.
• Advanced proficiency in Microsoft Word, PowerPoint, SharePoint, and Adobe Acrobat.
• Ability to analyze RFx requirements, identify risks, and proactively resolve issues.
• Strong stakeholder management skills and confidence working with estimating, operations, legal, and business development teams.
• APMP Foundation certification preferred; Practitioner certification considered an asset.
• Communications, Marketing, Journalism, Business degree, or equivalent professional experience.

Reason for vacancy: Replacement

The expected pay range for this role is $70,000 - $78,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.