Coordinator, Property Services

CMHA Thames Valley Addiction and Mental Health Services; London; On-site; CAD 60,000 - 80,000; Full time

Job summary

A community mental health organization in London, Ontario is seeking a Coordinator for Property Services. The role involves overseeing the services team, managing properties, and ensuring compliance with health and safety standards. Ideal candidates will have a degree in Property Management or similar and experience in property management. Strong organizational and communication skills are necessary. This is a full-time contract position offering $31.76 to $35.84 per hour.

Benefits

Healthcare of Ontario Pension Plan (HOOPP) eligibility

9% in lieu of benefits

Qualifications

• Valid Driver’s Licence and access to a vehicle required.
• Must complete a Police Vulnerable Sector Check in the last six months.
• Ability to attend work regularly is essential.

Responsibilities

• Coordinate day-to-day operations of the Property Services Team.
• Organize and direct staff assignments related to organizational assets.
• Foster relationships with vendors and staff for a collaborative environment.

Skills

Organizational skills

Communication skills

Conflict resolution

Experience in property management

Education

University undergraduate degree or college diploma in Property Management, Finance, or related field

Tools

Health and Safety standards

Job description

Coordinator, Property Services
Full-Time, Contract (Approximately 12 months)
London, Ontario; Multisite accountability within the Thames Valley Region
- Application Deadline: August 10, 2025 -

The Property Services Coordinator works in coordination and consultation with the Manager, Property Services to ensure new and existing Organizational assets are maintained to an accepted standard. This would include both day-to-day operations and as it related to asset acquisition. The Property Services Coordinator supports the Property Services Team in maintaining property, vehicle, and asset inventory and addressing both the scheduled and unscheduled needs relating to those assets. They will work with CMHA Property Services and Direct Service Teams, and maintain positive relations with community partners and vendors. The Coordinator will also serve a vital function regarding recruiting, scheduling and coverage for the Property Services Team.

Consider revitalizing your career and making a difference in your community by joining our team!

WHAT WE'RE OFFERING:

• What you'll be making - Starting rate for this role is$31.76 to $35.84per hour
  • The above are initial rates; with grid increases as per policy
  • Internal staff members will be placed on the appropriate grid based on their current rate of pay, up to Level 8 of the grid ($39.01)

• When you'll work-70 hours biweekly; Monday-Friday 8:30am-4:30pm
• Your pension plan–Immediately eligible for optional enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
• What your benefits will be –9% in lieu of benefits

HOW YOU WILLBE MAKINGA DIFFERENCE:

Support and Supervision of Property Service Team:

• Assists Manager with organizing and directing the day-to-day work of staff, including assigning program tasks and distributing work amongst staff members as it relates to Organizational assets
• Travels to assigned program sites for the purpose of inspection, evaluation, and planning
• Fosters cooperative working relationships with vendors and staff to contribute to a culture of mutual respect
• Manages and resolves conflict skillfully and in adherence to the Relationship and Communication Principles established for the program
• Consults with Manager to address performance issues
• Builds relationships with staff members to support collaboration, well-being, program improvement, and a positive work environment
• Shares feedback with staff members in a manner that is constructive and respectful
• Acts as a resource to staff members regarding challenges; works collaboratively with staff members to develop solutions as it relates to Sites and workload
• Completes observations of staff work and supports professional consultations, as needed
• Ensures effective and timely flow of information amongst staff members, as well as to and from the Manager and Director
• Respects and acknowledges the contributions, opinions and expertise of all team members
• Utilizes effective conflict management skills
• Supports decision-making and flow through of communication with the Manager and/or Director
• Provides direction in emergency situations; assists the Manager with providing appropriate debriefing and supportive follow-up

Operations:

• Assists in the recruitment and screening process for Staff and vendors
• Reviews Health and Safety inspections on quarterly basis and work with Property Services and/or staff to identify areas of concern
• Reviews maintenance procedures and logs to ensure problems are addressed properly and in a timely manner
• Acts as a resource to Property Services Team in preparing and documenting remediation plans to facilitate compliance with program standards, with reasonable timelines for compliance
• Works collaboratively with the Property Services Team, CMHATV Staff, and external vendors to resolve identified concerns, escalating to the Manager when necessary
• Provides direction in emergency situations; assists the Manager with providing appropriate debriefing and supportive follow-up
• Conducts scheduled on-site visits to CMHATV owned or operated Assets, Sites, and buildings to ensure they are consistently maintained and operated in compliance with health, building and fire safety laws, as well as municipal housing standards
• Capture and maintain asset inventory, including but not limited to fleet and vehicles, housing, buildings, and properties
• Develop and support maintenance schedule for asset inventory, including inspection and review of useful life of components (ie. roof, HVAC, windows, vehicle repair)
• Schedule, monitor, and evaluate work performed by vendors and contractors
• Supports decision-making and flow through of communication the Manager and/or Director, especially as it relates to repair and replacement to maintain assets in good standing.
• Provides consultation to other Managers within CMHATV as needed

Administrative and General Responsibilities:

• Ensures program is conforming to accreditation standards
• Ensures Health and Safety Committee duties are carried out, as required
• Provides solutions for any questions related to documentation
• Addresses any site concerns regarding the physical property (internal and external) and reports concerns to Property Services Department, as appropriate
• Works with staff to ensure financial documentation and documentation related to assets are completed and submitted, as per organizational requirements
• Assists the program and organization in the day-to-day implementation of property related policies and procedures
• As required,assists with inspections of assets to determine compliance with Fire Code and Property Standards; when needed, makes recommendations for and carries out follow-ups on items arising from inspections.
• Assists in planning and preparing annual budgets as needed
• Develops and prepares processes and reports to review compliance with standards, including safety and security issues, and make recommendations to ensure resolution in alignment with organizational polices and practices
• As assigned by the Manager, collects such documentation and data as is necessary to maintain ongoing compliance with accreditation standards, where applicable, and to support compliance reporting to funders
• Collaborates with the Risk Management team to develop and apply a risk management framework to the ongoing monitoring of standards for CMHATV assets
• Develops reasonable timelines for resolution, and ensures follow-up is being undertaken
• Follows up on incident reports, when required
• Completes other required documentation (e.g. leave management, education requests, travel claims, expense claims) within the required time frames
• Takes on special assignments or participate on committees, as requested
• Other duties as required

WHAT YOU'LL NEED TO APPLY:

Police Vulnerable Sector Check Requirements
Successful candidates must have a Police Vulnerable Sector Check completed in the last six months. Interested applicants who reside in the City of London and are in need of a Police Vulnerable Sector Check (PVSC) are encouraged to apply for one as soon as possible as PVSCs in the City of London are currently taking approximately 2 weeks to be processed and offers of employment cannot be made without receipt of a PVSC.

We require the following qualifications:

• University undergraduate degree or college diploma in Property Management, Finance, or other related field
• Current, satisfactory Police Vulnerable Sector Check (PVSC)
• Valid Driver’s Licence and access to a vehicle with adequate insurance to carry out job duties
• Demonstrated ability to attend work regularly

We prefer the following qualifications:

• One to three years of work experience in the area of compliance, property management, or other employment relevant to the duties of the position
• Minimum of three years’ experience working in a housing related field
• Demonstrated experience in negotiating and mediating difficult circumstances in a proactive manner
• One year of experience in Property Management
• Experience working with people with mental illness and/or addictions and/or working in a social services field
• Leadership experience in a related field
• Knowledge of the property development, quoting, bidding, and building processes
• Knowledge of asset management, maintenance, and code compliances
  • Demonstrated applied knowledge of at least one or more of the following:Occupational Health and Safety Act (OHSA)
  • Building Code Act, 1992
  • Fire Protection and Prevention Act, 1997

INTERNAL APPLICANTS: To be considered as an internal applicant, current staff members are reminded to apply using their @cmhatv.ca or @slwar.ca email address.

Get your application in by – August 10, 2025

Our recruitment process allows us to learn about your previous work experience, your qualifications and your commitment to fulfilling our vision. While we appreciate the interest of all applicants, only those individuals being considered for a position will be personally contacted by someone from the interview team.

We welcome and encourage applications from all members of our community including persons of any gender, gender identity, gender expression, or sexual orientation, persons with disabilities, Indigenous persons, and members of visible minorities. If you require accommodations related to a disability at any point during the recruitment process, please [e-mail]
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Legal Notifications:

• For legal purposes our full business name is: Canadian Mental Health Association Thames Valley Addiction and Mental Health Services
• Artificial Intelligence is not currently employed in our recruitment processes