Coordinator, Project Office - (214754)

Island Health; Nanaimo; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading health authority in Canada seeks a Project Office Coordinator to manage project coordination, ensuring timely and cost-effective delivery of project goals. The role involves administrative support, stakeholder communication, and effective project management within a complex organization.

Qualifications

• 3-5 years of project management or coordination experience.
• Ability to analyze findings and conduct detailed research.

Responsibilities

• Coordinate and communicate project information with stakeholders.
• Prepare contractor invoices and monitor contract amendments.

Skills

Cultural Safety

Project Management

Communication

Problem Solving

Team Collaboration

Education

Bachelor's Degree in Business or Project Management

Tools

Microsoft Office Suite

SharePoint

Job description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a shared responsibility. Continuous improvement of quality and safety is inherent in all aspects of this position.

Reporting to the designated Manager or Supervisor, the Coordinator, Project Office, is responsible for coordinating and communicating information within the Project and with key stakeholders.

This role maintains primary project coordination responsibilities for designated areas and provides confidential administrative and clerical support for project planning, management, communications, research, and contract administration during the planning, design, and implementation phases. The Coordinator ensures streams meet their targets and goals in a timely and cost-effective manner. Additional responsibilities may include preparing contractor invoices for approval, monitoring and drafting contract amendments, preparing agendas, recording and producing minutes of project team meetings, making travel arrangements, and scheduling/coordinating meetings.

Qualifications: Education, Training, and Experience

Recognized Bachelor's Degree in Business or Project Management, supplemented with three (3) to five (5) years of recent related project management or coordination experience with facilities projects within a large, complex organization, or an equivalent combination of education, training, and experience.

Skills and Abilities

• Demonstrated competencies in cultural safety and humility.
• Basic to intermediate project management/coordination knowledge and experience.
• Knowledge of and abilities in project management and process coordination.
• Ability to conduct detailed research and analyze findings and data.
• Ability to plan, multi-task, organize, problem-solve, and prioritize work.
• Effective communication skills, both orally and in writing.
• Excellent interpersonal skills and ability to work collaboratively at all levels.
• Ability to coordinate complex meetings with internal and external contacts.
• Ability to work independently using initiative and judgment.
• Ability to handle confidential information with tact and discretion.
• Ability to work in a team environment with minimal supervision.
• Proficiency in typing and providing office reception and management support.
• Intermediate to advanced skills in using computerized software, databases, and systems such as SharePoint, Microsoft Office Suite (Word, Excel, PowerPoint, Access), and Microsoft Edge.
• Physical ability to perform the duties of the position.

For more details, visit: https://jd.viha.ca/JD4820.pdf