Coordinator, Project

Aecon Group Inc.; Vancouver; On-site; CAD 60,000 - 75,000; Full time

Job summary

Aecon Group Inc. is seeking a Project Coordinator to support utility construction projects, reporting to the Project Manager.

You will organize documentation, track RFIs, and help manage change orders while ensuring accurate reporting and compliance across the project lifecycle. Ideal candidates bring a technical diploma or engineering degree, at least 3 years of project coordination experience in civil construction, and proficiency with MS Office and PM systems.

Qualifications

• Technical diploma, engineering degree, or equivalent combo of education and experience.
• Minimum 3 years of project coordination experience in civil construction, utilities, infrastructure or industrial projects.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office Suite (Excel, Word) and MS Project.
• Experience with SAP, Hard Dollar, or similar PM systems is an asset.
• Ability to manage multiple priorities, work independently, and meet deadlines.
• Strong attention to detail and commitment to high-quality work.
• Comfortable working in both office and field environments, with rotation as required.

Responsibilities

• Support the Project Manager in coordinating daily construction activities and ensuring project execution.
• Establish, organize, and maintain project documentation, folders, templates, drawings, reports, RFIs, and correspondence.
• Manage document control by tracking revisions and distributing current documents and drawings.
• Prepare, issue, track, and follow up on RFIs; ensure timely resolution of items.
• Assist with change notices, change orders, and related documentation.
• Coordinate project meetings, prepare agendas, minutes, and action items.
• Support planning and reporting with data, site hours, and progress reports.
• Prepare O&M manuals, quality docs, and closeout packages for review and client submission.
• Liaise with project team members, subcontractors, clients, and stakeholders.
• Monitor documentation and reporting to ensure contract and standard compliance.
• Promote safety, quality standards, and company policies in all project activities.

Skills

Project coordination

Civil construction

Time management

Communication

Education

Technical diploma / Engineering degree

Tools

MS Project

SAP

Hard Dollar

Job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career - you'll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

With extensive experience in delivering complex transmission and substation projects, Aecon Power Services (APS) is a trusted leader in the electrical power industry. Backed by the diverse expertise of Aecon Utilities, APS offers unmatched capabilities and end-to-end solutions that ensure reliable, efficient, and high-quality electrical projects.

Reporting to the Project Manager, the Project Coordinator will provide coordination and administrative support to utility construction projects. This role plays a key part in ensuring project documentation, tracking, and communication are effectively managed throughout the project lifecycle.

What You'll Do Here:

• Support the Project Manager in coordinating daily construction activities and ensuring successful project execution.
• Establish, organize, and maintain project documentation, including project folders, templates, drawings, reports, RFIs, correspondence, and document control records.
• Manage document control processes by tracking, logging, distributing, and maintaining current revisions of project documents and drawings.
• Prepare, issue, track, and follow up on Requests for Information (RFIs), ensuring timely resolution of outstanding items.
• Assist with the preparation, administration, and tracking of change notices, change orders, and other project-related documentation.
• Coordinate project meetings and conference calls, including scheduling, preparing agendas, documenting minutes, and tracking action items.
• Support project planning and reporting activities by compiling project data, status updates, site hours, and progress reports.
• Prepare Operations & Maintenance (O&M) manuals, quality documentation, and project closeout packages for internal review and client submission.
• Liaise with project team members, subcontractors, clients, and stakeholders to facilitate communication and information flow.
• Monitor project documentation and reporting requirements to ensure compliance with contractual obligations and project standards.
• Promote and maintain compliance with company policies, procedures, quality standards, and safe work practices.

What You Bring to the Team:

• Technical diploma, engineering degree, or an equivalent combination of education and relevant experience.
• Minimum 3 years of project coordination experience, preferably within civil construction, utilities, infrastructure, or industrial projects.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and MS Project.
• Experience with SAP, Hard Dollar, or similar project management systems is considered an asset.
• Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Comfortable working in both office and field/site environments, including rotational work assignments as required.

The expected pay range for this role is $60,000 - $75,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.