Coordinator, Program Planning and Analysis (Non-Union)

Alectra Utilities Inc.; Markham; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

Alectra Utilities Inc. in Ontario seeks a detail-oriented Coordinator, Program Planning and Analysis to support planning, tracking, and reporting of project and program information.

You will work with internal teams and external partners to ensure projects are delivered on time, within budget, and aligned with quality standards. Responsibilities include maintaining project data, analyzing resources and costs, facilitating meetings, and preparing clear stakeholder updates.

Qualifications

• 3+ years of planning, scheduling, or quality control experience
• Experience with master schedules and reporting requirements
• Proficiency in Microsoft Excel and project planning tools

Responsibilities

• Maintain and track project data including resources, timelines, and costs across capital and maintenance programs
• Coordinate activities across internal teams and external partners to support project delivery
• Facilitate meetings with teams and contractors to monitor progress and address risks
• Provide insights on program performance, achievements, and risks to Managers
• Prepare and analyze reports related to resource allocation and expenditures
• Develop and implement project management methodologies and tools
• Monitor performance and identify process improvements to drive efficiency
• Build strong relationships with stakeholders and communicate updates

Skills

Analytical thinking

Communication skills

Multitasking & prioritization

Collaborative mindset

Valid Class G driver's license

Education

Diploma or degree in Business Administration/Technology or related field

PMP designation (asset)

Tools

Microsoft Office

Oracle Primavera

ERP systems

Job description

Are you a detail-oriented and collaborative professional who thrives on organizing complex information and keeping projects on track?

The Coordinator, Program Planning and Analysis supports the planning, tracking, and reporting of project and program information. This role works closely with internal teams and external partners to help ensure projects are delivered on time, within budget, and aligned with quality and regulatory standards.

What you’ll do

Program Planning & Coordination

• Maintain and track project data including resources, timelines, and costs across capital (including reactive capital) and maintenance programs
• Coordinate activities across internal teams and external partners to support successful project delivery
• Facilitate meetings with internal teams and contractors to monitor progress and address risks or roadblocks
• Support Managers, Program Delivery with insights on program performance, achievements, and risks

Reporting & Analysis

• Prepare and analyze reports related to resource allocation, planning, and expenditures
• Conduct variance analysis and exception reporting to identify trends and areas of concern
• Provide clear, structured updates to stakeholders to support decision-making

Process Improvement & Systems

• Contribute to the development and implementation of project management methodologies and tools
• Monitor project performance and recommend improvements to processes, templates, and workflowsIdentify opportunities to streamline or automate processes to enhance efficiency and service delivery

Stakeholder Collaboration

• Build and maintain strong working relationships with internal teams, contractors, and external partners
• Liaise with stakeholders to gather project information, respond to inquiries, and communicate updates
• Partner with teams across Asset Strategy and Operations to review outcomes and drive continuous improvement

Compliance & Support

• Ensure work aligns with legislative, regulatory, and Health & Safety requirements
• Provide technical and analytical support for planning, design, and execution of projects and initiatives
• Support additional responsibilities as required

Corporate Values and Conduct:

• Demonstrate professional conduct and align with Alectra’s core values of safety, teamwork, and customer focus.

Other Duties:

• Perform additional tasks as assigned to support operational objectives

Who you are

Education & Technical Knowledge

• Diploma or degree in Business Administration, Technology, or a related field (or equivalent experience)
• Project Management Professional (PMP) designation is considered an asset
• Experience with business analysis and project planning practices
• Proficiency in Microsoft Office (Excel, PowerPoint, etc.)
• Experience with project management tools (e.g., Oracle Primavera) is an asset
• Understanding of project scope, requirements, and processes within the utilities sector is an asset

Experience

• Approximately 3+ years of experience in planning, scheduling, or quality control within a production or similar environment
• Experience developing and maintaining master schedules aligned to reporting requirements
• Experience working with ERP systems is considered an asset
• Experience in a unionized utility environment is an asset

Skills/Abilities/Competencies

• Strong analytical and problem-solving skills with the ability to translate data into actionable insights
• Clear and effective communication skills, with the ability to present technical information in a concise and structured way
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong collaboration skills and ability to build relationships across teams
• Valid Class “G” driver’s license

Where you will work

• Hybrid: This role is based in a hybrid environment, allowing for a mix of remote and in-office work to support team collaboration and business needs.

Compensation

• At Alectra, Compensation for non-union positions is determined within a defined salary range for each role. Placement within the salary range depends on several factors, including qualifications, relevant experience, and alignment with the role’s requirements. We consider internal equity and market competitiveness to ensure fairness and consistency across the organization.
• This position is eligible to receive an annual incentive payment based on a combination of individual and Company performance.