Coordinator, Procurement

Alto; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

Alto is seeking a Coordinator, Procurement to support the High-Speed Rails (HSR) corporate procurement strategies. The coordinator will conduct research, manage procurement documentation, and monitor contract expirations to facilitate informed decision-making. This role offers the opportunity to contribute to transformative projects in Canada.

Benefits

Basic Group insurance for family

Pension plan and saving options (RRSP and TFSA)

Flexible benefits for wellness and health

Vacation based on experience

Flexible hybrid work mode

Qualifications

• Minimum 5 years of experience in a similar role.
• Experience in providing research support to the procurement process.
• Bilingual in French and English, an asset.

Responsibilities

• Provides support to the Corporate Procurement team.
• Ensures research and data collection for the procurement strategy.
• Monitors expiry dates on contracts and prepares notices.

Skills

Research

Analysis

Data Collection

Negotiation

Communication

Education

Post-secondary graduation with diploma or certificate in business administration

Tools

ERP system (SAP)

Job description

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At Alto, we are actively contributing to the transformation of Canada's future with our high-speed train project linking Quebec City and Toronto. With the support of the Government of Canada, this innovative project aims to improve the quality of life of our citizens, strengthen ties between communities and stimulate economic growth.

Would you like to take on a stimulating, high-impact challenge? We are seeking a Coordinator, Procurement.

The role

The Coordinator, Procurement is accountable for providing proactive support, research and analysis aimed at facilitating the High-Speed Rails (HSR) corporate procurement strategies and plans. The candidate is responsible for conducting ongoing monitoring of the Corporate Procurement Mailbox, provide advance information on contract expiration and enable more strategic and informed decision-making on future procurement and contracting requirements and approaches. There is also a responsibility for conducting research and compiling information on sources of goods and services providers.

The Responsibilities

• Provides support to the Corporate Procurement team in the completion forms and other formal procurement documentations.
• Ensures research and data collection to provide background and support for the procurement strategy and preparation for the negotiation of contracts for goods and services.
• Prepares, statistical or other reports for Corporate Procurement senior management and letters or memos to clients and other stakeholders.
• Captures necessary information on procurement activities and ensures information is accurately entered into the systems or folders to ensure proper information is provided to clients, management and other stakeholders.
• Assist the Corporate Procurement team by preparing Requests For (RFX) documentation, monitoring RFX submissions, as well as preparing contracts following the award to the successful external provider.
• Monitor and proactive identification of expiry dates on contracts and multi-year agreements, prepares expiry notices, and produces information documents on contract that assist the Corporate Procurement team and Clients in making decisions on future procurement strategies.
• Develop processes and procedures on reporting related to Procurement activities.

The Requirements

• Successful post-secondary graduation with a diploma or certificate in business administration, or an acceptable combination of education, training and experience.
• Minimum 5 years of experience in a similar role.
• Experience in providing research and support to the corporate procurement process.
• Experience in collecting and analyzing data and administering procurement data in dedicated systems.
• Experience in dealing with goods and services suppliers to liaise and coordinate documentation requirements associated with the procurement process.
• Experience in preparing Requests For (RFX) documentation, monitoring RFX submissions, as well as preparing contracts following the award to the successful external provider.
• Experience in writing memos and supporting in the drafting of briefing note.
• Experience in monitoring and tracking contract agreements and informing on contract performance, expiry dates, etc. in support of future procurement planning.
• Experience with and ERP system such as (SAP) in creating vendors, purchase requisitions, purchase orders, reporting etc.
• Bilingual in French and English, an asset.

Why join our innovative team?

• Basic Group insurance paid for you and your family, including medical, dental, life, disability, etc.
• A pension plan and saving options (RRSP and TFSA)
• Flexible benefits : access to wellness and health accounts to support your lifestyle
• Vacation based on experience, available as soon as you're hired
• Work in flexible hybrid mode
• A work environment that encourages initiative, innovation and forward-thinking solutions
• A unique opportunity to craft the future of transportation in Canada

We work to create high-performance, diversified teams

At Alto, we believe in the power of diverse teams. We aspire to provide an inclusive and equitable work environment where everyone can develop and flourish. Alto offers equal employment opportunities to all and invites qualified individuals, regardless of their identity, origin or situation, to apply.

Please let us know if you need any adjustments during the recruitment process. We will do our utmost to provide you with a fair and pleasant experience, while keeping any adjustments confidential.

Please note that we will communicate only with those candidates whose applications are selected for further consideration. To find out more about the entire project, visit Alto - Home.

Seniority level

Seniority level

Not Applicable

Employment type

Employment type

Full-time

Job function

Job function

Purchasing and Supply Chain

Hospitals and Health Care, Non-profit Organizations, and Government Administration

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