Coordinator, Philanthropy

SickKids Foundation; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading charity is seeking a Coordinator, Philanthropy to provide administrative support to the Philanthropy team. This role involves managing donor data, supporting fundraising initiatives, and collaborating with various teams to ensure effective operations. Ideal candidates will have strong communication skills, experience in project coordination, and proficiency in CRM systems. Join us to make a difference in child health!

Qualifications

• 3+ years experience in coordinating multi-faceted projects.
• Proficiency in Microsoft Excel with intermediate knowledge.
• Experience working within a CRM database system.

Responsibilities

• Maintain the KYDs database for Major Gift donors.
• Support fundraising initiatives by tracking activities.
• Collaborate with Finance for accurate gift coding.

Skills

Communication

Organization

Teamwork

Problem Solving

Data Analysis

Tools

Microsoft Excel

CRM Database

Microsoft 365

Job description

Join to apply for the Coordinator, Philanthropy role at SickKids Foundation

About Us
SickKids Foundation, with over 50 years of philanthropic impact in 2023, is Canada's largest charitable funder of child health research, learning and care, raising over $200 million last year. As a national charity, SickKids Foundation invests in national and international initiatives to benefit children in Canada and around the world. As the fundraising partner to The Hospital for Sick Children (SickKids), we are aligned in supporting Precision Child Health (PCH), the future of tailoring medicine to each child's unique traits so SickKids can diagnose faster, treat smarter, and predict better.

Job Description
Help us create healthier futures as a

COORDINATOR, PHILANTHROPY
We are driven by our core values of integrity, collaboration, excellence, innovation, and inclusion. Our goals include delivering an unmatched donor experience, investing in our people and culture, driving innovative and sustainable fundraising, and leading in digital charity.

SickKids Foundation is committed to an inclusive culture by embedding equity, diversity, and inclusion in everything we do. We aim to build awareness and skills in this area, both internally and with our partners. Our commitment extends to creating a safe, positive work environment. For details on our Equity, Diversity & Inclusion commitment, please click here.

We’re looking for a passionate individual who is interested in moving the dial and making a difference. We are an environment that looks to attract hardworking and committed people; people who want to challenge themselves and grow with a globally recognized brand that continues to change the world. If this describes you, consider joining our team. We look forward to reviewing your application.

Position Status: Permanent Full-Time

Available: Immediately

Description of the Position:
The Coordinator, Philanthropy is responsible for providing administrative support to the members of the Philanthropy team. Their primary responsibilities include inputting, extracting, and reviewing data from a relationship database (referred to as KYDs – Blackbaud CRM), providing input on processes and strategies, supporting the teams’ fundraising initiatives, and managing a variety of administrative tasks such as writing letters, working with all Microsoft 365 programs, answering phones and emails and creating queries simultaneously.

Responsibilities include:

1. Maintain the KYDs database (CRM) for Major Gift donors to ensure data integrity including the entering of data and creation of profiles and producing standardized reports and database extractions
2. Provide ongoing coordination and support to fundraisers in managing donor portfolios, tracking revenue, and maintaining up-to-date plans and opportunities in the CRM system
3. Support fundraising initiatives by tracking activity of fundraisers and volunteers, managing next steps to ensure adherence to project plans and preparing regular activity reports
4. Collaborate with the Finance team to ensure accurate and timely gift coding, pledge booking, and revenue reconciliation; support fundraisers in executing the gift agreement signing process
5. Collaborate with other teams (ex. Development Operations, Stewardship and BIIT) to pull and maintain clean donor lists for a variety of donor operations
6. Ensure timely and accurate reconciliation of disbursement files from partner organizations such as United Way and Benevity as needed
7. Manage the creation, briefing and distribution of meeting agendas and materials, arrange meeting facilities and catering; may take, transcribe, and compose minutes
8. Provide administrative support for the team and assist with donor meeting setup and travel arrangements for donor meetings (such as filing expense reports, booking venue etc.)
9. Contribute to fundraising goals by assisting senior management in achieving their objectives
10. Maintain a high level of contact with internal and external stakeholders, including the management of confidential and sensitive information
11. Actively participate in Internal meetings, serving as minute taker when needed
12. Attend and support SickKids and Philanthropy events as required
13. Work towards advancing professional and technical knowledge by attending educational workshops; reviewing professional publications; and establishing your personal networks
14. Provide backup support to the Coordinators, Leadership and Legacy Giving as well as other administrative staff
15. Liaise with functional unit coordinators, at minimum on a monthly basis, to discuss & drive efficiencies on input, updates, and data extraction
16. Work collaboratively with Development Operations team to support report needs, process improvements, and data governance as it relates to the Philanthropy team
17. Additional office duties and projects as required

Qualifications:

• 3+ years experience coordinating and implementing multi-faceted projects; preference to those in development/fundraising environment
• Excellent interpersonal and communication skills (written and verbal)
• Demonstrated experience in analyzing and reporting on bulk data including revenue reconciliation and donor statistics
• Exceptional organization skills, keen attention to detail, and ability to coordinate multiple projects within tightly prescribed timelines
• Proficiency in Microsoft Excel with intermediate knowledge of formulas, pivot tables, and data cleaning
• Excellent computer skills (Microsoft 365) and ability to learn and use new software programs
• Demonstrated experience working within a CRM database system
• Team player: ability to take initiative and work collaboratively with other Foundation teams
• Proactive in anticipating and responding to team's needs and managing multiple and changing priorities
• High energy and level of enthusiasm, and ability to work independently
• Ability to take initiative and demonstrate a flexible approach in responding to needs as they arise
• Ability to prioritize and multi-task
• Ability to solve problems
• Able to exercise discretion and tact with sensitive and confidential situations

We’re looking for a passionate individual who is interested in moving the dial and making a difference. We are an environment that looks to attract hardworking and committed people; people who want to challenge themselves and grow with a globally recognized brand that continues to change the world. If this describes you, consider joining our team. We look forward to reviewing your application.