Coordinator, People & Culture

Upper Canada College; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A prestigious educational institution in Toronto seeks a P&C Coordinator to manage recruitment, enhance HR processes, and foster a supportive workplace culture. The ideal candidate has 3-5 years in HR, strong organizational skills, and proficiency in ADP Workforce Now. Competitive benefits and professional development opportunities included.

Benefits

Comprehensive medical, dental, and vision plans

Flexible statutory holiday options

Significant support for personal and family well-being

Paid volunteer time off

Professional development workshops

Qualifications

• Minimum 3–5 years of experience in human resources administration or coordination.
• Demonstrated experience managing recruitment and onboarding processes.
• Comfortable working with confidential information and exercising sound judgment.

Responsibilities

• Lead the end-to-end recruitment process including job postings and interviews.
• Serve as the lead administrator for ADP Workforce Now.
• Draft employee-related correspondence and maintain personnel records.

Skills

Human resources administration

Recruitment processes

ADP Workforce Now

Organizational skills

Written and verbal communication

Education

Post-secondary education in Human Resources or related field

Tools

Google Workspace

Job description

The People & Culture (P&C) Coordinator is a critical member of the P&C team who supports UCC’s mission by delivering responsive, effective, and people-centered human resources services. This role serves as the primary point of contact for all recruitment activity, employee documentation and correspondence, and system optimization within ADP Workforce Now.

The Coordinator plays a key role in fostering a healthy, positive, and supportive workplace culture. As a trusted partner and liaison for employees and leaders, the incumbent ensures high-quality service delivery, coordinates and implements operational HR processes, and contributes to a continuous improvement approach to systems, data, and employee experiences.

Responsibilities:Recruitment & Onboarding

• Lead the end-to-end recruitment process for all employee groups including job postings, screening, interview coordination, candidate communication, and reference checks.
• Develop and prepare interview guides and job requisitions in collaboration with hiring managers.
• Draft and issue employment contracts, offer letters, and related onboarding documentation.
• Coordinate all onboarding logistics (e.g., orientation materials, systems access, keys, security cards, devices).
• Support the development and implementation of recruitment strategies and workforce planning initiatives, including campus recruitment and/or networking sessions.
• Deliver a consistent, responsive, and welcoming candidate experience aligned with UCC values.

HRIS, Systems and Process Optimization

• Serve as the department’s lead administrator and internal champion for ADP Workforce Now.
• Ensure integrity of employee data in ADP by overseeing timely and accurate updates to contracts, job changes, personal information, and status changes.
• Identify, recommend, and implement opportunities for improving data accuracy, workflow automation, and reporting capabilities.
• Generate analytics and reports to support HR planning, compliance, and decision-making.
• Support the department’s process improvement work by participating in process mapping and workflow reviews.
• Collaborate on projects to streamline procedures and enhance employee-facing services.
• Respond to employee inquiries and act as the first point of contact for the P&C inbox, redirecting or escalating issues as needed.
• Make recommendations on improving filing and organization systems.

Employee Communication & Documentation

• Draft employee-related correspondence including contract amendments, letters of employment, and verification letters.
• Maintain consistent filing practices (electronic and paper) to ensure up-to-date, compliant personnel records.
• Supports record keeping and compliance for employee growth and evaluation process
• Ensure all onboarding/offboarding documentation is received, uploaded, and stored appropriately (e.g., VSS, certifications, policy acknowledgements).
• Monitor and maintain compliance training records (e.g., WHMIS, First Aid, workplace harassment and violence, OHS).

Events, Programs & Department Support

• Provide support and/or coordination support for P&C-led events such as new hire orientations, professional development sessions (e.g. First Aid), rewards and recognition programs, and other school-wide initiatives.
• Collaborate with the Assistant to support the logistics and execution of annual training, employee engagement surveys, and feedback mechanisms.
• Assist with the coordination and documentation of HR-related committees and initiatives, including Health & Safety, Wellbeing, and Community Involvement.
• Support initiatives that promote diversity, equity, and inclusion, reflecting the College's commitment to pluralism.

Other Duties

• Assists with other administrative duties as required.
• Be a mentor for an IB continuum project (Personal Project, PYP Exhibition or Extended Essay)
• Project work as required

Experience, Knowledge and Competencies:

• Post-secondary education in Human Resources, Business Administration, or a related field.
• Minimum 3–5 years of experience in human resources administration or coordination.
• Previous experience with HRIS platforms (preferably ADP Workforce Now).
• Demonstrated experience managing recruitment and onboarding processes.
• Strong administrative and organizational skills with acute attention to detail.
• Excellent written and verbal communication skills.
• Comfortable working with confidential information and exercising sound judgment.
• Ability to work independently, prioritize tasks, and respond effectively to changing demands.
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail), and familiarity with MAC environments.

What we offer:

• Unparalleled opportunities for professional development including workshops, networking sessions, a leadership program and visiting experts and scholars;
• Flexibility to substitute statutory holidays in recognition of diverse religious and cultural practices;
• Comprehensive medical, dental and vision plans, including health care and lifestyle spending accounts;
• Pension plan, generous vacation time, self-funded sabbaticals, parental leave top-up;
• Significant support for personal and family wellbeing and mental health, including the Employee and Family Assistance Program;
• Paid volunteer time off for involvement in the communities that matter to you;
• Social events for colleagues and their families;
• Collaborative and supportive team members and colleagues;
• Free on-campus parking.

About UCC:

Upper Canada College (UCC) is focused on making the world a more just and inclusive place through dialogue and teamwork. With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities.

The UCC experience is underpinned by five core values: learning, pluralism, service, community, and well-being. Among its strategic goals is UCC’s ambition to become more diverse and inclusive. This is supported by a recognition that no learning community is whole without the inclusion and amplification of multiple voices; UCC is committed to fostering belonging, striving for justice and peace among all people, and addressing systemic and structural forms of oppression.

UCC is an Equal Opportunity Employer and values diversity, encouraging applications from all qualified individuals including women, Indigenous Peoples, persons with disabilities, 2SLGBTQIA+ and historically marginalized persons. UCC embraces pluralism – celebrating differences, cherishing similarities, and giving voice to multiple perspectives.

Please apply onADPbyMondayAugust 11th, 2025, by 3:00pm.We thank all candidates in advance; however, we will contact only those selected for an interview.

To learn more about UCC, please visitucc.on.caandhttps://careers.ucc.on.ca/