Coordinator, Payroll- Contract until Feb 2026

Definity Financial; Waterloo; On-site; CAD 43,000 - 81,000; Full time

Job summary

A financial services firm in Waterloo is seeking a Payroll Specialist to manage payroll processes accurately and timely. The ideal candidate will have 1-2 years of payroll experience, knowledge of payroll legislation, and strong communication skills. Key responsibilities include reviewing overtime data, managing benefits, and assisting with payroll data accuracy. The salary range for this position is $43,700 - $80,500.

Qualifications

• 1 - 2 years of payroll experience preferred.
• Basic knowledge of payroll legislation and best practices.
• Ability to handle confidential information sensitively.

Responsibilities

• Review and compile overtime, on-call, and bonus data.
• Manage taxable benefit processes related to employee parking.
• Assist Payroll Analysts with data entry and verification.

Skills

Payroll processing

Attention to detail

Communication skills

Confidentiality

Multi-tasking

Education

Payroll Compliance Professional (PCP) designation

University degree or College diploma (in progress)

Tools

Dayforce

Oracle Cloud

MS Office Suite

Job description

Overview

Reporting to the Manager, Payroll, you will be a member of the team responsible for the timely and accurate processing of the company’s payroll. You will use the Dayforce platform and its links to other internal and external information systems to ensure payroll is processed in accordance with the bi-weekly schedule. You will deal with a great deal of highly confidential information and be held to the highest standards of ethical practice in retaining that confidentiality and individual privacy. Most of your day will be spent reviewing payroll impacting transactions and working with tight timelines.

Responsibilities

• Reviewing and compiling overtime, on-call and bonus data for processing
• Managing taxable benefit processes related to employee parking and gift cards
• Preparing Records of Employment (ROE's) as required
• Supporting Payroll Analysts by entering and verifying data related to employee lifecycle events such as hires, terminations, compensation changes and leaves of absence
• Importing change files from Oracle Cloud, and benefit and pension/RRSP files from third party vendors into Dayforce
• Assisting with auditing and balancing the bi-weekly pay to ensure accuracy
• Preparing post pay commit approval and remittance requests
• Investigating and providing answers to questions from employees, the Canada Revenue Agency, and Service Canada
• Other duties as assigned

Qualifications

• 1 - 2 years of payroll experience is preferred
• Hold or working towards a Payroll Compliance Professional (PCP) designation through The National Payroll Institute, or a University degree or College diploma in related field (or in progress)
• Basic knowledge of payroll legislation and best practices
• High level of accuracy and attention to detail
• Ability to deal sensitively with confidential information
• Strong interpersonal (verbal and written) communication skills
• Highly organized and a natural multi-tasker who can prioritize multiple projects
• Professional, friendly and customer focused team player
• Experience with MS Office Suite (Excel, Word, Outlook, etc.)
• Working knowledge of Dayforce for Canada and experience with Oracle Cloud HCM considered an asset

Salary range is $43,700 - $80,500