Coordinator, Payroll

Torys LLP; Golden Horseshoe; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Payroll Coordinator to oversee payroll administration across various offices, ensuring compliance with all legislative and internal requirements. This role involves processing payrolls, conducting audits, and preparing tax slips while collaborating with team members to enhance efficiency. The ideal candidate will possess a keen eye for detail, strong communication skills, and a proactive attitude. Join a forward-thinking company that values your expertise and offers a hybrid work model, providing a balanced approach to work and life.

Qualifications

• 2 years of payroll administration experience required.
• Exceptional attention to detail and organizational skills essential.

Responsibilities

• Administer payroll across multiple jurisdictions, ensuring compliance.
• Process payrolls, audit, and balance statutory withholdings.

Skills

Attention to detail

Client service orientation

Time management

Communication skills

Interpersonal skills

Bilingual (French/English)

Education

National Payroll Institute (NPI) PCP designation

Tools

UKG Pro

MS Office

Job description

Position Overview

The Coordinator, Payroll is responsible for administering payroll across all offices (Toronto, Calgary, Montreal, Halifax, and New York), ensuring compliance with legislative, regulatory, and internal requirements.

Key Accountabilities

• Act as subject matter expert and respond to general questions related to payroll.
• Process full cycle biweekly, monthly, and quarterly payrolls across multiple jurisdictions (Canada & U.S.) (e.g., changes relating to new hires, terminations, salary increases, leave of absences, promotions, and transfers, etc.).
• Audit biweekly, monthly and quarterly payrolls.
• Balance and remit statutory withholdings, contributions to retirement plans, HSA, United Way, and wage attachments/garnishments.
• Prepare payroll journal entries and reconcile related general ledger accounts.
• Issue ROEs to Service Canada.
• Reconcile and produce year end tax slips (e.g., T4s and W2s).
• Work with Manager to identify any current inefficiencies, best practices and make recommendations for improvements.
• Develop and run payroll reports utilizing UKG Pro and BI.
• Research and monitor legislative changes that impact payroll, and update processes to ensure compliance.
• Participate in internal and external payroll audits.
• Provide backup support to team members during high peak times (vacation and absences).
• Participate in projects and initiatives as required.

Attributes & Experience

• Exceptional attention to detail, efficient and organized.
• National Payroll Institute (NPI) PCP designation or other equivalent designation.
• 2 years of payroll administration experience.
• Experience with UKG Pro is an asset.
• Proficient in MS Office product suite.
• Strong client service orientation combined with the ability to manage multiple needs at the same time.
• Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
• Strong time management skills to effectively prioritize and meet deadlines with minimal supervision.
• A proactive, self-starter with exceptional attention to detail.
• Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
• Sound judgment including the ability to deal with confidential information with utmost discretion.
• A flexible and positive attitude.
• Bilingual (French/English) is an asset.

Additional information

This position is part of our hybrid work model with 4 days in the office per week. As part of our onboarding, new hires are required to be in the office more often for the first few months of employment to ensure they receive the requisite cross training.