Coordinator, Pathology Operations

Halton Healthcare; Oakville; On-site; CAD 43,000 - 54,000; Full time

Job summary

Halton Healthcare is seeking a dedicated secretarial/administrative specialist for the Anatomical Pathology office in Oakville. The role supports Pathology and Laboratory Medicine with daily operations, scheduling, and data management.

You will assist pathologists, handle referrals, maintain accurate logs, and train new staff while ensuring confidentiality and efficiency in a clinical setting.

Qualifications

• 2-year community college program (Graduate Medical Secretarial Program; Medical Transcription) or equivalent experience.
• Must be physically able to do the job.
• Satisfactory employment and attendance record.
• Required to use Meditech Expanse, dictating equipment, printers, phones.
• Previously demonstrated experience with computers and medical terminology required.
• Specific knowledge of pathology terminology an asset as extensive Surgical Pathology reporting is required.

Responsibilities

• Provide secretarial, administrative and process assistance to Anatomical Pathology in the Department of Pathology and Laboratory Medicine.
• Manage daily workload and tasks associated with the operation of the Pathology Office.
• Assist Pathologists as required.
• Liaise with Oncology for requested tests.
• Perform general office duties including ordering of supplies and entering work orders.
• Referring-out slides and blocks for consultations.
• Maintain logs of send-outs and follow up on outstanding cases.
• Participate in training and orientation of new staff.
• Act as confidential secretary to Pathologists and Manager as required.
• Generate statistical reports as required.
• Support daily operation of the office and take on delegated tasks.
• Maintain and update skills as required.
• Participate in Halton Healthcare staff programs and meetings.

Skills

Physically able to do the job

Satisfactory attendance record

Computer literacy

Education

Two-year community college program in Medical Secretarial/Equivalent

Tools

Meditech Expanse

Dictating equipment

Printers

Phones

Job description

• Shift Schedule (Hours are subject to change based on operational needs): Mon-Fri – 7.5 hour day shifts
• Employment Status: Permanent Full-time
• Department: OT LAB Path Surgical

Company Description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description

To provide secretarial, administrative and process assistance to Anatomical Pathology in the Department of Pathology and Laboratory Medicine.

• Responsible for the daily workload and tasks associated with the operation of the Pathology Office
• Assistance to Pathologists as required
• Liaise with Oncology for requested tests
• General office duties including ordering of supplies, entering work orders etc
• Referring-out slides and blocks for consultations
• Maintains logs of send-outs and follows up on outstanding cases
• Participates in the training and orientation of new staff
• Acts as confidential secretary to the Pathologistsand Manager as required
• Generates statistical reports as required
• Assists in the daily operation of the office by assuming responsibility for further delegated tasks
• Maintains and updates skills as required
• Participates in Halton Healthcare staff programs and meetings

Qualifications

• 2 year community college program (Graduate Medical Secretarial Program; Medical Transcription) or equivalent experience
• Must be physically able to do the job
• Satisfactory employment and attendance record
• Required to use Meditech Expanse, dictating equipment, printers,phones
• Previously demonstrated experience with computers and medical terminology required
• Specific knowledge of pathology terminology an asset as extensive Surgical Pathology reporting is required

Additional Information

Hours:Monday toFriday - 7.5 hour rotating day shifts (Hours are subject to change based on operational needs)

Salary: $31.147 to $38.907 per hour

Date Posted: August 18, 2026

Internal Applicants Due By:August 25, 2026

REF3821I

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you.

Please note that while this job is posted on Halton Healthcare's career page, it may also appear on third-party job boards. These external platforms may use automated tools, including artificial intelligence, for candidate screening and matching. We do not control or influence these processes.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

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