Coordinator, Parent Relations and Events

The Regional Municipality of Durham; Oakville; On-site; CAD 55,000 - 65,000; Full time

Job summary

Join a leading educational institution as a Coordinator for Parent Relations and Events, where you will enhance community engagement through dynamic event planning and coordination. This full-time position offers an exciting opportunity to make a meaningful impact in a vibrant school environment while ensuring smooth execution of various community events.

Benefits

Competitive Salary

Access to campus facilities

Community engagement opportunities

Qualifications

• Post-secondary degree in a relevant field required.
• Strong written and verbal communication skills.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Coordinate events and provide logistical support.
• Serve as liaison for Parent Relations requests.
• Develop promotional materials for events.

Skills

Event Coordination

Communication

Multitasking

Team Collaboration

Detail Orientation

Relationship Building

Tech Savvy

Education

Post-secondary degree in Events or Business Administration

Tools

Microsoft Office Suite

Raiser’s Edge

Job description

Coordinator, Parent Relations and Events

Location: Oakville, Ontario (on-site)
Type: Full-time
Start Date: July 1, 2025 – June 30, 2026
Salary Range: $55,000 – $65,000

COME JOIN OUR TEAM:

Do you thrive on coordinating unforgettable, diverse events that foster meaningful experiences? Are you fueled by a genuine passion for building connections and making memories? Join our team and step into a role where your event coordination skills can truly shine, helping to craft moments that leave a lasting impact on our vibrant community.

HOW YOU WILL THRIVE:

As the Coordinator, Parent Relations and Events, you will be at the center of coordinating events that bring our community together. From monthly meetings to impactful fundraising initiatives, your organizational skills will help transform ideas into unforgettable experiences.

HOW YOU WILL SUCCEED:

• Provide essential administrative and logistical support to the Director of Parent Relations, supporting the effective coordination of tasks and events with the Appleby College Parents’ Association (ACPA)
• Serve as the go-to liaison for all ACPA and Parent Relations requests ensuring every task is completed in a timely and orderly fashion
• Assist in developing eye-catching event marketing and promotional materials (printed and electronic) and manage the timely updates and distribution to relevant stakeholders
• Coordinate on-site events set-up, execution and teardown ensuring every aspect runs smoothly
• Source vendors and event suppliers for applicable events; ensure reconciliation of purchase orders and invoices for payment
• Manage post-event follow-up activities, including thank-you letters, gifts, debrief meetings, and tax receipt processing, while maintaining positive relationships with donors and parents
• Input and maintain event data in Raiser’s Edge to support effective event management and tracking
• Track Parent Criminal Record Checks and coordinate volunteers and assignments for the New Parent Buddy program and other events as needed
• Maintain a regular on-campus presence, working five days per week with occasional evening and weekend availability to support events.
• Attend all ACPA meetings with ACPA executives and volunteers and share key updates and action items with relevant event committees

WHAT YOU BRING:

• A post-secondary degree preferably in Events and/or Business Administration or a related field
• Multitasking enthusiast that thrives with juggling numerous projects simultaneously
• Detail dynamo with a sharp eye for details and accuracy
• Strong written and verbal communicator with the ability to engage and collaborate with ease
• Team player working collaboratively with others to make events a success
• Relationship builder to foster positive connections with stakeholders and others within the Appleby Community
• Tech-savvy pro in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook).
• Knowledge of Raiser’s Edge or other CRM is an asset
• Discretion specialist who understands the importance of handling sensitive information

HOW YOU WILL BENEFIT:

• Competitive salary based on market comparisons
• Access to our top-notch campus facilities to include fitness centre, pool and beautiful grounds during specified times
• Active engagement in community involvement
  

WHO ARE WE:

Appleby College was founded in 1911 and is internationally recognized as one of the world’s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.

Appleby’s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.

READY TO START YOUR JOURNEY:
If you are ready to grow your career and make an impact, we want to hear from you!

Please share your resume and a cover letter outlining your experiences and contributions directly on our portal by Friday, June 27, 2025. While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.

DO YOU NEED ACCOMMODATION:

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

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