COORDINATOR, OPERATIONS SUPPORTS - ADVISORY SERVICES (Temporary, 6 months)

Business Development Bank of Canada; Montreal; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible benefits

Employee Savings and Investment Plan

Defined Benefit Pension Plan

Wellness and health care spending

Paid vacation and personal days

Hybrid work model

Learning and development opportunities

Job summary

Business Development Bank of Canada is seeking a collaborative team member to administer a consulting portfolio and support operational needs for business partners. You will proactively identify risk within the project portfolio and ensure a seamless client experience with consulting project delivery.

Be flexible to support colleagues, adjust to priorities, and maintain accurate project information across systems.

Qualifications

• Postsecondary education or relevant experience required.
• Minimum of two years in an operational or administrative role.
• Strong attention to detail and organizational skills.
• Excellent interpersonal and customer service abilities.
• Bilingual French and English required.
• Proficient with MS Office (Word/Excel/Outlook).

Responsibilities

• Support Advisory Services programs and defend operations with daily administrative tasks.
• Coordinate portfolios for assigned projects and balance workloads.
• Prepare and process amendments, invoicing, and project closures.
• Assist in budgeting, AR management, and approvals for projects.
• Ensure compliance with advisory systems and procedures.

Skills

Attention to detail

Organized

Customer service oriented

Bilingual French and English

MS Office proficient

Education

Postsecondary education or relevant experience

Tools

MS Word

MS Excel

MS Outlook

Job description

We are banking at another level.Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.Choosing BDC as your employer also means:Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a fewIn addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1A hybrid work model that truly balances work and personal lifeOpportunities for learning, training and development, and much more...Explore the BDC Way in our Culture BookPOSITION OVERVIEWWork collaboratively within a national virtual team environment. Administer a consulting portfolio of assigned projects and support the operational needs of your business partners. Process additional tasks as distributed amongst the team to balance workloads and meet peak demands. Proactively identify risk scenarios within the consulting project portfolio and recommend or initiate actions to stakeholders to ensure a seamless client experience with consulting project delivery. Be flexible to support other team members and adjust to changing priorities and demand requirements.CHALLENGES TO BE METSupport Special Advisory Services programs such as Defense and Lift.Support national proposal preparations and consulting projects.Support a dedicated team of Business Advisors with daily operational consulting requirements and the administration of their portfolios, including, but not limited to, amendment execution, client billing, subsidy program support, budget adjustments, consultant invoices, project closing, AR management, securing appropriate approvals and project coordination activities.Ensure compliance to BDC norms by understanding the consulting advisory systems and procedures to guide your stakeholders through their different project management tasks.Respond to client or network consultant issues of an administrative nature and support Business Advisors to ensure client satisfaction or partner engagement is not adversely impacted.Proactively identify operational issues causing inefficiencies or communication problems. Work towards continuous improvement, suggest better approaches and affect change.Maintain accurate and up to date project information in identified systems as it relates to the Advisory Services, Service Delivery Officer role.Ensure identified service standard objectives are achieved. Keep abreast of changes to processes and procedures for Advisory Services to ensure compliance.WHAT WE ARE LOOKING FORPostsecondary education or relevant experienceMinimum of two years pertinent experience in an operational or administrative roleAttention to detailOrganized and able to adjust priorities as neededSolid interpersonal skills and collaborativeCustomer service orientedAbility to navigate between procedural requirements and client first thinkingGood analytical and basic financial skillsAbility to work independently and meet deadlinesQuick to adapt to systems and different platformsSolid knowledge of MS Office (Word, Excel, Outlook)Bilingualism is required (French and English)Proudly one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers, we are committed to fostering a diverse, equitable, inclusive and accessible environment where all employees can thrive and feel empowered to bring their whole selves to work. If you require an accommodation to complete your application, please do not hesitate to contact us at [e-mail] we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted.