Coordinator, Neuroscience

Quality Control Specialist - Pest Control; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

AbbVie is seeking a skilled Coordinator to join their Neuroscience team in Montreal. This role involves providing administrative and project support to key executives and ensuring effective departmental operations. Candidates should have a DEC in Administration with a minimum of five years of relevant experience and be bilingual in French and English. Familiarity with SAP and a background in the biotechnology sector are advantageous.

Qualifications

• Minimum five years of experience as a coordinator or administrative assistant.
• Experience in the biotechnology or pharmaceutical industry is an asset.
• Must demonstrate the ability to manage multiple tasks efficiently.

Responsibilities

• Provide administrative support to the Business Unit Director and sales teams.
• Manage calendars, schedules, and meeting coordination for executives.
• Oversee budget management and compliance with AbbVie policies.

Skills

Bilingual (English and French)

Proficient in Microsoft Office Suite

Interpersonal skills

Attention to detail

Ability to multitask

Education

Diploma of College Studies (DEC) in Administration, Commerce or related field

Tools

SAP

Icertis

Job description

ICompany Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

We have an opportunity for a Coordinator to join our Neuroscience team. In this role, you will provide administrative, financial and project assistance to the Business Unit Director, Neuroscience, and the Parkinson/Psychiatry commercial team. In addition, you will oversee other general tasks for the smooth running of the department, as well as providing support to the Parkinson/Psychiatry sales force team. This position is based in Montreal (Saint-Laurent) and reports to the Business Unit Director, Neuroscience.

Key responsibilities:

• Support the Business Unit Director & Parkinson/Psychiatry Business Unit Head and commercial team with managing calendars, coordination of meetings and other general administrative work.
• Build strong relationships and work collaboratively with internal stakeholders, to enable higher performance across the business unit.
• Support working group members for sales meetings, advisory boards, brand teams.
• Manage and prioritize the information flow from all internal and external customers.
• Manage the budget following purchasing and requisition procedures for SAP and Icertis (i.e. payment requisition, purchase orders, etc.)
• Create the development and processing of contracts.
• Ensure the compliance of projects follows the applicable AbbVie policies and procedures.
• Coordinate new employee office set-ups and on-boarding, as needed.
• Provide back-up support to higher-level management leaders, as needed.
• Maintain an ongoing commitment to learning and personal development.

Qualifications

Education / Experience required:

• Diploma of College Studies (DEC) in Administration, Commerce or a related field.
• Experience working as a coordinator, administrative assistant or equivalent role. (minimum of five years).
  • SAP understanding and working ability (Icertis preferred) is a plus.
  • Database management and support.
  • Knowledge of biotechnology / pharmaceutical industry is considered an asset.
• Demonstrated ability to manage a large volume of tasks and priorities and operating with execution excellence.

Essential skills and abilities:

• Advanced French and English language proficiency (oral and written).
• Experience with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, etc.).
• Must be at ease with technology (the use of various tools/systems to perform day-to-day tasks).
  • Icertis and Fair Market Value tool

Key leadership competencies:

• Actively listen to internal stakeholders to understand their business needs, issues and opinions in order to translate these into appropriate actions.
• Strong interpersonal skills with the ability to operate and communicate effectively in a Matrix environment.
• Ability to prioritize activities in a timely and organized manner using best practices and procedures.
• Strong attention to details.
• Quick learner and ability to multitask effectively in a fast-paced environment.
• Work collaboratively with team members to achieve results.

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.htmlI