Coordinator, Lending Unit

Federation of Canadian Municipalities; Ottawa; Hybrid; CAD 57,000 - 64,000; Full time

Job summary

The Federation of Canadian Municipalities seeks a Coordinator for its Lending Unit to enhance organizational efficiency through support, project management, and administrative tasks. This hybrid position offers a competitive salary within a supportive, diverse environment committed to workplace wellness and employee development.

Benefits

Flexible work arrangements

Summer hours

Employee development opportunities

Competitive benefits package

Qualifications

• Strong oral and written communication skills required.
• Minimum of 5 years in a client-service oriented work environment.
• Experience managing small projects is a strong asset.

Responsibilities

• Provide administrative support, including managing contracts and calendars.
• Coordinate projects related to organizational effectiveness.
• Document processes and develop training materials.

Skills

Organizational skills

Communication

Project management

Education

Post-secondary education

Tools

Microsoft Office

Enterprise Resource Planning software

Job description

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The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.

Position Coordinator, Lending Unit Department Growth & Development - Green Municipal Fund (GMF) - Lending Unit Classification Level 3 Salary Our salaries generally range from $57,348 - $63,945, and are based on qualifications and experience Languages English is required, French is an asset Term Permanent Full-Time Location Hybrid (Ottawa)

Why GMF is the place for you

At GMF, we empower our people to create change where it has the most impact – municipalities. GMF is a $1.6 billion permanent endowment from the Government of Canada, managed at arm's length, making it nimble and available for higher-risk, higher-impact initiatives. A further $530M investment into GMF to support the National Adaptation Strategy was announced in November 2022. Our team is committed to helping local governments switch to sustainable practices faster. GMF is the cornerstone program of the Federation of Canadian Municipalities (FCM).

Our unique mix of funding, resources, and training gives municipalities the tools they need to build resiliency — and create better lives for Canadians. Through GMF, municipalities have reduced carbon emissions; built better transportation assets; constructed efficient and resilient buildings; diverted waste from landfill; made previously unusable land available for development; and improved soil and water quality.

You in this role

The Coordinator, Green Municipal Fund (GMF) provides direct administrative and operational assistance to the Lending Unit within the Green Municipal Fund as well as providing support to the unit’s team to design, coordinate and implement cross-unit initiatives resulting in greater organizational efficiency. Key responsibilities include providing comprehensive and efficient administrative support, including monitoring calendars and daily schedules, developing and managing contracts, assessing priorities, coordinating and supporting meeting and event logistics, taking meeting minutes, organizing staff and external stakeholder meetings/retreats, etc. The future of work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centred approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive and anti-racist organization.

The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive, and anti-racist organization. As a member of the team, the Coordinator in a manner that embraces these values, the corporate culture and the passion for FCM’s mandate.

What you’ll be doing

• Leads unit lifecycle projects (design, coordination, and implementation) with the direction of LU Senior Manager/Manager/Legal Administration Officer.
• Supports unit in designing and delivering inter-departmental and cross-departmental projects related to organizational risk management, internal communications, audit and evaluation, corporate climate reporting and organizational effectiveness.
• Supports the development and monitoring of their unit’s annual performance.
• Analyses and develops evaluation reports of specific Unit initiatives (as needed).
• Documents standardized operating processes and develops training materials, and other documents as needed to enable successful implementation of new processes, workflows and systems. The incumbent works with their peers in other units to validate the processes gaining buy-in and support for implementation.
• Establishes and maintains relationships with third parties/vendors overseeing contract implementation.
• Coordinates team activities (scheduling of weekly/quarterly team meetings, planning retreats, coordination of team building activities, booking of rooms/venues, maintaining rolling agenda, note taking, file management, software subscriptions, etc.).
• Provides support to the LU Manager in collecting required documentation for annual loan reviews.
• Provides administrative support to meet operational needs of the teams (oversees the development and amendments of contracts and verifies, codes, and processes invoices and expense claims, ensuring FCM financial guidelines and any terms of contracts are respected).
• Coordinates all travel, meeting, and conference logistics. Prepares relevant materials and tracks expenditures in relation to travel and meeting logistics.
• Verifies, codes, and processes invoices, corporate credit card statements, and expense claims. Ensures financial guidelines and any terms of contracts are respected. Supports Senior Leader in Unit with budget entries and tracking of expense claims and other budget items.
• Provides back-up support to the other GMF Administrative Teams as required.
• Provides back-up/vacation coverage for LAO.
• Works with the GMF Administrative Team to ensure appropriate integration, cohesion, efficiency and compliance with FCM’s or GMF’s administrative policies and procedures.
• Represents their Unit in various FCM working groups and committees related to the respective mandates. May be called upon to undertake projects or other administrative duties as needed.
  
  

Your skills make us better

You Bring

• Post-secondary education or equivalent work experience in administration, project management or a related discipline.
• Strong oral and written communication skills are required including presentation skills.
• Experience acting as the main project manager on small projects considered a strong asset
• Minimum of 5 years of experience providing support in a fast-paced, client-service oriented work environment.
• Knowledge of business support processes, tools and administrative management practices and procedures are strong assets
• Proficient in the use of Microsoft Office software suite.
• Familiarity with Enterprise Resource Planning software and/or Enterprise Risk Management frameworks are considered assets.
• Very strong organizational and interpersonal skills.
• Demonstrated ability to navigate and manage multiple, and at times conflicting priorities.
• Strong attention to detail and accuracy.
• Thrives in both a team and independent working environment with limited oversight and guidance.
• The ability to work in both official languages is a strong asset.
  
  

Why working here rocks

We Prioritize Work-life Balance With Our Flexible Model

• When we say flexible work model, we mean that in collaboration with your manager and based on what your team needs, you have the flexibility to determine when you work so that you can enjoy a healthy balance between work and personal demands.
• While you do need to live in Canada for this role, you can primarily work from home. Travel may be required to Head Office in Ottawa periodically. The majority of the GMF team operates from the National Capital Region.
• We do like to visit the areas we are impacting and it allows us to see unique and wonderful parts of our country. You may find yourself traveling nationally 10-15% of the time.
  
  

We don’t just talk about employee wellness, we live it:

• Summer hours between July 1 and Labour Day:
• 7-hour workdays rather than 7.5
• Every Friday off in the summer
• Flexible work arrangements to support productivity and well-being
• Commitment to employee development
• Competitive range of employee benefits and services
• Office facilities located in the Byward Market and Ottawa’s downtown core
  

We’re committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse racial and ethnic identities, nationalities, social economic status, sexual orientation, gender identity/expression and physical and mental abilities can thrive and be fully engaged at their best level.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

How To Apply

If this role speaks to you and the impact you want to make, we’d love to hear from you! Apply today.

The deadline to apply is July 4th, 2025, or until the position is filled.

The future of work here includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work.

The future of work at FCM includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work. The successful candidate is required live within 80kms of downtown Ottawa and be authorized to work in Canada.

For additional information on this posting, or for further information on FCM, access our website at www.fcm.ca. Learn more about the Green Municipal Fund at https://greenmunicipalfund.ca/

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Sales

• Industries

  Non-profit Organizations

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