Coordinator, Industry Programming

TIFF; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

Join a vibrant cultural organization dedicated to transforming the cinematic experience! As a Coordinator in Industry Programming, you will play a pivotal role in supporting the logistics and delivery of key events, ensuring everything runs smoothly for participants and guests. This dynamic position offers the chance to work closely with industry professionals while honing your organizational and communication skills. If you have a passion for film and a knack for coordination, this could be your perfect opportunity to make an impact in the film community. Embrace the chance to contribute to an event that celebrates creativity and collaboration!

Qualifications

• 2-3 years of experience in film industries or live event production.
• Strong administrative and organizational skills are essential.

Responsibilities

• Support logistics for Industry Conference and Talent Development programmes.
• Maintain database records and prepare materials for accuracy.

Skills

Administrative Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Knowledge of Film Industry

Language Proficiency

Flexibility

Education

Experience in Film Festivals

Experience in Live Event Production

Tools

Google Suite

Artifax

Job description

COORDINATOR, INDUSTRY PROGRAMMING

Seasonal Contract

Full-time

Industry

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

COORDINATOR, INDUSTRY PROGRAMMING

The Coordinator, Industry Programming, will work within a small programming team in supporting the logistics and delivery, and providing on-site support, for the Industry Conference and Talent Development programmes for TIFF50.

RESPONSIBILITIES:

Shall include but not be limited to:

• Working on the official invitation process for Industry Conference and Talent Development participants, guests, and moderators, including materials collection and follow-up

• Email correspondence with Conference guests, external partners, and Talent Development participants for logistics and itineraries

• Supporting the Production Manager on venue and technical logistics for sessions and events

• Preparing and reviewing material to ensure accuracy of all content,, including guest names, titles, sponsor and partner acknowledgements

• Creating and maintaining detailed and comprehensive database (Artifax) records for Industry Conference

• Compiling and updating Project Books, itineraries, and driver schedules for Industry guests

• Supporting on stats for reporting and proposals

• Providing on-site support at Conference or Labs as needed, including greeting guests and participants

• Providing a detailed postmortem report

• Other coordination tasks and duties as assigned

RATE OF PAY:

• $23.00/Hourly

TARGET CONTRACT DATES:

We will be hiring four coordinators with contracts targeted to start:

• June 2, 2025 - September 14, 2025

• June 23, 2025 - September 14, 2024

• June 30, 2025 - September 14, 2025

• July 7, 2025 - September 14, 2025

MINIMUM REQUIREMENTS:

• 2-3 years of experience in the Canadian or international film industries or live event production

• Experience in film festivals is an asset

• Knowledge of Canadian and international film landscapes

• Exceptionally strong administrative and organizational skills

• Able to handle difficult situations and people with professionalism and grace

• Excellent communication skills

• Knowledge of other languages is an asset

• Excellent computer skills, and experience with Google Suite applications

• Adaptable to a flexible work schedule, including some evenings and weekends

• Experience with Artifax is an asset

HOW TO SUBMIT & APPLICATION DEADLINE:

• All applications must be submitted online through TIFF’s Career Centre .

• Please upload your cover letter and resumé as one PDF, before the deadline of MONDAY, MAY 5, 2025.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. Candidates must be legally able to work in Canada at this time. TIFF regrets that it is unable to sponsor employmentVisas; however, TIFF considers and welcomes individuals on time-limitedVisastatus for this position. For consideration to those on time-limitedVisastatus, yourVisamust allow you to complete the full contract.

Please send any questions via email only to [e-mail] .

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at [e-mail] . We strive to provide reasonable accommodations whenever requested.