Coordinator, HR

Bayshore HealthCare Ltd.; Calgary; On-site; CAD 48,000 - 64,000; Full time

Job summary

Bayshore HealthCare in Calgary, AB seeks a Human Resources Coordinator to support the HR Manager with day-to-day activities at the Branch Office and participate in National Service Centre initiatives.

You will handle inquiries about hiring, screen Field employees, conduct interviews, administer tests, maintain HR files, perform reference checks, coordinate orientations, and assist with payroll, safety and compliance tasks.

Qualifications

• Secondary School Diploma; HR diploma or degree preferred.
• Minimum two years progressively responsible HR experience.
• Exceptional interpersonal skills and ability to handle difficult situations.
• Bilingualism in English and French is an asset.

Responsibilities

• Handle inquiries related to hiring and selection of Field employees.
• Hire and screen Field employees according to Bayshore policies; arrange interviews.
• Interview candidates; administer and evaluate skills tests.
• Document personal information in HR files and complete reference checks.
• Arrange for police security clearances and information sessions.
• Coordinate orientation sessions and provide equipment and supplies.

Skills

Interpersonal skills

Independent & team work

Bilingual English/French (asset)

Keyboarding

Windows software

Education

Secondary School Diploma

HR diploma or degree

Tools

Applicant tracking systems

HR information systems (HRIS)

General HR software

Job description

Human Resources Coordinator, under the direction of the HR Manager, completes day-to-day human resources activities at the Branch Office and collaborates in relevant National Service Centre initiatives.

• Handle all telephone and written inquiries relating to the hiring and selection of Field employees as requested.
• Hire and screen Field employees according to Bayshore Home Health recruitment and selection policies and procedures and as such:arrange interview schedules
• interview potential Field employees, administer and evaluate skills tests
• document personal information in human resources files
• complete reference checks
• arrange for police security clearances
• on the basis of the interview and screening process, arrange for screened applicants to attend the Information Sessions; contact applicants who did not pass the screening process and thank them for their interest in Bayshore Home Health.
• Schedule, arrange and execute Orientation Sessions to admin & field staff as needed.
• Prepare new staff with all Equipment & Supplies needed for their job.
• Assist with the recruitment and selection of Administrative and/or Supervisory employees as requested by the HR Manager.
• Schedule and arrange Information Sessions; conduct specific parts of the Information Session, such as payroll; prepare photo identification cards for Field employees.
• Maintain Field employee human resources files such that all required documentation, including proof of current professional registration, probationary and annual performance reviews, supervisory reports and continuing education documentation are included.
• Maintain past Field employee human resources files in conjunction with the HR Manager and ensure that final performance reviews and/or exit interviews are included.
• Processes employee status changes, including availability updates, vacation requests, wage progression , and benefits reassessments.
• Participate in or lead the Health and Safety Program as directed by the HRM/Area Director.
• Handle payroll and benefits-related inquiries and assist employees to complete forms.
• Handle external requests for reference checks and verification of employment; refer difficult situations to the Area Director.
• Manage Workers Compensation claims documentation including filing reports, follow-up activities; participate in the development of modified work programs as requested.
• Maintain current knowledge of provincial legislation relating to Employment Standards, Human Rights, Workplace Health and Safety, and Labour laws; assist the Area Director to handle real or suspected violations of legislated requirements.
• Assist with discipline and counseling of employees as requested.

Education Minimum

Secondary School Diploma and completion of a recognized Human Resources diploma or degree program is preferred.

Experience

A minimum of two years progressively responsible and varied human resources experience.

Other Skills and Abilities

Exceptional interpersonal skills and ability to handle difficult situations in an objective consistent format Ability to work independently and as part of a team; competency in keyboarding and Windows software; Familiarity with applicant tracking systems, human resource information systems and other HR related software Ability to operate all standard office equipment; commitment to continued learning. Bilingualism in English and French (both written and spoken) is an asset.

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients.

Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.

“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”

Bayshore operates in accordance with the Accessibility for Ontarians with Disabilities Act, and applicable Provincial Human Rights Codes.