Coordinator, Health & Safety

Socket.dev; Ottawa; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Company-Paid Health & Dental Coverage

Annual Paid Shutdown

Lunch Program

Group Benefits & Perks

Bi-Weekly Payroll

ADP HR Portal Access

Job summary

Caivan is seeking a proactive Coordinator, Health & Safety to support the Health and Safety team in achieving safety objectives. You will manage safety documentation, WSIB claims, and compliance reporting across operations while assisting with safety programs, return-to-work processes, and regulatory compliance.

The role emphasizes collaboration with HR and operations to improve workplace safety standards in a fast-paced environment.

Qualifications

• Diploma or Certificate in Occupational Health & Safety or related field.
• 3–5 years experience in health and safety administration or WSIB claims.
• Strong knowledge of WSIB, injury management, and safety legislation.
• Proficiency with SiteDocs, SiteDocs Analytics and MS Office.
• Experience supporting safety audits, inspections, and JHSC activities.
• CPR/First Aid and WHMIS certification.
• Valid driver's license and access to a vehicle.
• Excellent organizational, analytical, communication, and collaboration skills.

Responsibilities

• Manage WSIB claims and injury reports from intake to closure with compliance.
• Maintain confidential injury records in SiteDocs and internal systems.
• Coordinate return-to-work programs with HR and site management.
• Track claim trends and recommend proactive safety initiatives.
• Support audits and reporting related to WSIB claims.
• Maintain and update safety docs, forms, inspections, and training records in SiteDocs.
• Ensure documents are current, version-controlled and audit-ready.
• Archive outdated records and train staff on SiteDocs usage.
• Generate management reports on inspections, incidents, and training compliance.
• Prepare minutes and actions for JHSC meetings; monitor certifications.
• Assist in safety program implementation and mandatory trainings.
• Coordinate onboarding safety orientations and WSIB procedures.
• Collaborate with HR/operations to integrate safety initiatives.
• Be a subject matter expert on WSIB and compliance documentation.

Skills

Organizational skills

Analytical skills

Communication

Collaboration

Driver's license

Education

Diploma or Certificate in Occupational Health & Safety

Tools

SiteDocs

SiteDocs Analytics

Microsoft Office

Job description

We are seeking a proactive and detail-oriented Coordinator, Health & Safety, to play a vital support role in assisting the Health and Safety team to achieve Caivan's safety objectives. This position ensures the accurate management of safety documentation, WSIB claims, and compliance reporting across all operational areas. This role is integral in maintaining a safe work environment by supporting the delivery of safety programs, coordinating return-to-work processes, ensuring regulatory compliance, and collaborating with HR and operations to support continuous improvement in workplace safety standards.

This is an excellent opportunity for a motivated individual with a strong drive to produce quality work, while making a meaningful impact in a fast-paced environment.

Why Caivan?

Industry Leading Wages

Annual Paid Operations Shutdown (in addition to Paid Vacation Days)

Complimentary Daily Lunch Program

Company-Paid Health & Dental Coverage

Coordinating Benefits

Life Insurance where applicable

Group Benefits & Perks (including Goodlife & Bell Mobile)

Use of ADP (HR Portal) - easily access your employee information, paystubs & schedule time off

Bi-Weekly Payments directly to your bank account

You will Bring

• Diploma or Certificate in Occupational Health & Safety or related field
• 3-5 years of experience in health and safety administration, WSIB claims, or construction safety coordination
• Strong knowledge of WSIB requirements, injury management processes, and health & safety legislation
• Advanced proficiency with SiteDocs, SiteDocs Analytics, and Microsoft Office Suite
• Experience supporting safety audits, inspections, and JHSC activities
• CPR/First Aid and WHMIS certification
• Valid driver's license and access to a reliable vehicle
• Excellent organizational, analytical, communication, and collaboration skills

Key Responsibilities

WSIB & Injury Management

• Manage WSIB claims and injury reports from intake to closure, ensuring accuracy, timeliness, and regulatory compliance
• Maintain confidential injury and incident records in SiteDocs and internal reporting systems
• Collaborate with HR and site management on return-to-work programs and employee communications
• Track trends in claims and incidents to recommend proactive safety initiatives
• Support audits, internal reviews, and reporting related to WSIB claims and injury management

Safety Documentation & SiteDocs Management

• Maintain and update safety documentation, forms, inspections, and training records in SiteDocs
• Ensure all documents are current, version-controlled, and audit-ready in compliance with COR and regulatory standards
• Archive outdated records while keeping historical data accessible
• Provide guidance and training to staff and site personnel on proper use of SiteDocs and compliance procedures

Compliance & Reporting

• Generate reports for management on inspections, incidents, near-misses, training compliance, and JHSC activities
• Support JHSC meetings by preparing minutes and tracking corrective actions
• Monitor certification expirations and schedule re-training as required

Safety Program Implementation & Training Support

• Assist in the execution of company safety programs and mandatory training initiatives
• Support onboarding of new hires with safety orientations and WSIB procedures
• Coordinate and assist with WHMIS, Fall Protection, CPR/First Aid, and other required training sessions

Cross-Functional Collaboration (Internal Focus)

• Work closely with HR, operations, and site teams to integrate WSIB and safety initiatives into day-to-day activities
• Act as a point of contact and subject-matter expert regarding WSIB, injury management, and compliance documentation
• Support the Team Lead and Director with policy reviews and updates to ensure alignment with regulatory changes and organizational safety objectives

Working Conditions

• Full time, in-person role within a collaborative Team environment
• The job description implies the performance of repetitive tasks
• Extended periods at a computer may be required
• Competing demands may create stress
• Site & Factory visits, as required

PPE is required at all times in field settings (steel toes, hard hat, Hi-Vis)

• Hold a valid G license with access to a reliable vehicle

We carefully review all applications and will contact candidates whose skills, experience, and qualifications most closely align with the requirements of the position.

Artificial intelligence (AI) tools may be used to support the application review and candidate screening process. All hiring decisions involve human review and oversight.

We are committed to providing an inclusive recruitment process. If you require accommodation at any stage of the selection process, please contact Human Resources and we will work with you to meet your needs.

This position is available due to a new vacancy.