Coordinator, Graduate Programs, Johnson Shoyama Graduate School of Public Policy

University of Saskatchewan; Saskatoon; Hybrid; CAD 53,000 - 83,000; Full time

Job summary

Eine etablierte Bildungseinrichtung sucht einen engagierten Koordinator für die Graduiertenprogramme, der die Studierenden unterstützt und die akademischen Programme koordiniert. Diese Rolle erfordert starke Kommunikations- und Organisationsfähigkeiten, um eine effektive Zusammenarbeit zwischen den Campus zu gewährleisten. Der Koordinator wird eine Schlüsselrolle im Student Success Team spielen und dazu beitragen, die akademischen Erfahrungen der Studierenden zu verbessern. Wenn Sie eine Leidenschaft für Bildung haben und in einem dynamischen Umfeld arbeiten möchten, ist diese Position ideal für Sie.

Benefits

Möglichkeit für hybrides Arbeiten

Berufliche Entwicklungsmöglichkeiten

Unterstützung für Diversität und Inklusion

Qualifications

• Mindestens drei Jahre Erfahrung in der akademischen Programmkoordination.
• Erfahrung in einer akademischen Umgebung ist von Vorteil.

Responsibilities

• Erster Ansprechpartner für Studierende und Gäste an der JSGS-USask.
• Koordination der administrativen Komponenten der Graduiertenprogramme.

Skills

Kommunikationsfähigkeiten

Organisationsfähigkeiten

Problem-Lösungsfähigkeiten

Interpersonelle Fähigkeiten

Fähigkeit zur Selbstmotivation

Education

Bachelor-Abschluss

Tools

Microsoft Office Suite

PAWS

Banner

Degree Works

Job description

Coordinator, Graduate Programs, Johnson Shoyama Graduate School of Public Policy

The Johnson Shoyama Graduate School of Public Policy (JSGS) is a provincial school with campuses at the University of Regina (U of R) and the University of Saskatchewan (USask). This new position will be based at the School’s USask campus. The Graduate Programs Coordinator (Coordinator) will be an integral member of the Student Success Team that serves both campuses and will work closely with external and internal partners,

Primary Purpose: This position provides highly effective support to students and the academic programs at the JSGS-USask campus and helps coordinate student and program matters with the School’s U of R campus.

Nature of Work: Reporting to the JSGS-USask Manager, Graduate Programs (Online Delivery), the Graduate Programs Coordinator is an integral member of the Student Success Team, providing high-level support to the Graduate Programs Managers, ensuring effective support to JSGS students and academic programs, and liaising with the School’s U of R campus related to program and student matters.

Accountabilities

• Act as the primary point of contact at JSGS-USask and in the JSGS executive suite, greeting, directing, and assisting students and guests, including answering inquiries related to JSGS programs
• Coordinate administrative components of the School’s graduate programs
• Advise students on course-related matters and ensure proper course registration is maintained (990, 992, 994, 996)
• Assist with maintaining student and program records according to University policies (DegreeWorks, Banner – Ethics, Convocation Checks) and partnership agreements
• Manage the JSGS cross-campus registration process for both campuses
• Assist with the GENI tuition assessments and course enrolments
• Ensure logistics, room bookings, and room set up for courses are complete
• Manage logistical arrangements for program residencies at USask, field schools, knowledge-sharing events, student presentations for specific courses, other student-related academic and career-related events, convocation events (such as the pinning ceremony), orientation, and other special events for students
• Enter student data and grades in the joint student progression documents (GENI, INBGC)
• Ensure GENI student transcripts are received and processed for convocation
• Assist instructors with grade entry and textbook orders
• Review and ensure course outlines are posted to Canvas two weeks prior to start of term, and take the lead on the annual review and updating of the course outline templates
• Add Blueprint to Canvas courses
• Assist with the development and implementation of an effective system for monitoring student progress and program completion
• Assist with the process for course and program changes
• Maintain School-wide schedule of important dates
• Assist with the scholarships process
• Manage logistics for student defenses and comprehensive exams
• Support recruitment efforts for all graduate programs at JSGS-USask
• Serve as back up for members of the JSGS-USask Student Success Team
• Seek out continuous process improvement opportunities
• Other duties as assigned in support of the School’s priorities and strategic plan and consistent with the primary purpose of the position

Qualifications

Education: Minimum of an undergraduate degree from a recognized post-secondary institution.

Experience: A minimum of three years of experience with academic program coordination, ideally at the graduate level, is preferred. Experience in an academic environment with knowledge of university policies and procedures related to graduate studies is an asset. Experience working with diverse stakeholders, particularly international students, Indigenous peoples, and those from Northern communities, is an asset. Experience with post-academic work placement is an asset. An equivalent combination of academic experience and preparation may be considered.

Skills:

• Strong written and verbal communication and interpersonal skills
• Ability to take initiative and be self-directed
• Ability to thrive in a challenging, dynamic, and complex environment
• Track record of working independently as well as collaboratively as part of a high-functioning team
• Ability to foster and promote positive, collaborative relationships with students, staff, and faculty
• Ability to serve a diverse population, exercising diplomacy and cultural sensitivity, and demonstrate a high standard of integrity in the handling of confidential and sensitive information
• Strong organizational skills with an ability to think and act both systematically and strategically
• Proven problem-solving abilities
• Ability to prioritize, manage, and complete tasks with tight timelines and competing demands and an aptitude for being flexible and responsive within an evolving and dynamic workplace
• Ability to gather and interpret data
• Demonstrated professional maturity in judgment, decisiveness, and conflict resolution
• Demonstrated proficiency when using computers, including keyboarding and the Microsoft Office Suite (in particular, Word, Excel and Outlook); familiarity with USask information and processing systems (PAWS, RMS Recruit, Banner, and Degree Works) would be an asset

Department: School of Public Policy
Status: Term 2 year with the possibility of extension
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 5/7/2025
Closing Date: 5/20/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by thedeybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.