Coordinator, Emergency Preparedness

The Calgary Airport Authority; Calgary; On-site; CAD 88,000 - 92,000; Full time

Job summary

The Calgary Airport Authority is seeking a Coordinator of Emergency Preparedness to develop and implement safety and emergency response plans at Calgary International Airport. The position requires collaboration with stakeholders, conducting training, and ensuring compliance with regulatory standards. Ideal candidates should possess strong emergency management skills and experience in the aviation sector.

Qualifications

• 3+ years of experience in emergency and/or disaster management, preferably in aviation.
• Experience in delivering adult training courses.
• Strong knowledge of emergency management principles and practices.

Responsibilities

• Develop and maintain emergency response plans and procedures.
• Coordinate logistics for emergency exercises.
• Assist with compliance and regulatory requirement management.

Skills

Emergency Management

Communication

Problem-solving

Collaboration

Planning

Organizational Skills

Education

Post-secondary education in Emergency and/or Disaster Management

Job description

Salary: Authority Band 8 ($88,354.50 - $91,903.50)

Status: Permanent Full-Time

Number of positions available: 1

Closing Date: July 1, 2025

WHO WE ARE

The Calgary Airport Authority manages and operates both YYC Calgary International Airport and YBW Springbank Airport as well as collaborates with the many vibrant community partners who impact our guest experiences. If you are interested in an exciting career in the airport industry, then this is the place to be!

WHAT WILL YOU DO

Reporting to the Manager, Emergency Preparedness, the Coordinator, Emergency Preparedness is responsible for developing, implementing, and maintaining emergency response plans and procedures to ensure the safety and security of airport operations. This role involves coordinating with various stakeholders, conducting training and drills, and ensuring compliance with regulatory requirements. The coordinator will also manage emergency communication systems and provide support during actual emergencies.

WHATS THE TEAM LIKE

The team is dynamic and dedicated, focused on emergency preparedness within the airport. We are committed to developing and implementing effective emergency response plans, conducting training and drills, and ensuring compliance with regulatory requirements. If you"re passionate about emergency management and looking to make a meaningful impact, you"ll find a supportive and engaging environment with us.

WHAT ARE SOME OF THE RESPONSIBILITIES

• Assist in the development of the Emergency Preparedness Program.
• Participate in planning sessions and reviews of the current Emergency Preparedness Program.
• Develop gap analysis of the current Emergency Preparedness Program against future desired state.
• Develop relationships and collaborate with Authority Crew, contractors, and stakeholders to identify needs and trends related to the Emergency Preparedness Program.
• Observe, solicit, and receive feedback from internal and external stakeholders, to identify opportunities for continuous improvement and advancement of the Emergency Preparedness Program.
• Assist with the implementation and enhancements of the Emergency Preparedness Program as a result of a procedural or regulatory change.
• Ensure appropriate change management is leveraged throughout the Emergency Preparedness Program.
• Research, analyze and implement best practices and regulatory requirements with regards to Emergency Preparedness to support The Authority.
• Coordinate the development of full-scale and table-top exercises.
• Coordinate logistics required for exercises with internal and external stakeholders.
• Participate in exercises and debriefs.
• Review, update policies and procedures to develop training content for The Emergency Preparedness Program.
• Collaborate with internal managers and contract managers to ensure that required training is delivered to all Crew to align with Authority expectations.
• Deliver and/or coordinate the delivery as it pertains to Emergency Response including internal teams, contractors, and the airport community.
• Create surveys to assess efficacy of training and exercises.
• Create documentation for new processes and assess and review current documentation.
• 3+ experience in emergency and/or disaster management, preferably in an airport or aviation context.
• Post-secondary education in Emergency and/or Disaster Management, Business Continuity, Environmental Science or a related field. Experience in lieu of education may be considered.
• Practical experience in emergency management, particularly in an airport or aviation context, is preferred.
• Previous experience developing and delivering adult training courses and conducting emergency exercises.
• Experience in preparing schedules, memos, and briefing notes.
• Experience in planning and executing emergency exercises.
• Strong knowledge of emergency management principles and practices.
• Familiar with adult learning techniques and a variety of training methods, including designing classroom, online and blended learning courses.
• Flexibility and ability to engage and collaborate with a wide range of internal and external partners and stakeholders while demonstrating empathy and patience.
• Excellent problem-solving skills and adaptability/flexibility.
• Demonstrated ability to work both independently and in a team to achieve team’s overall objectives.
• Excellent planning, organizational, and time management skills with the ability to deal with multiple projects simultaneously and influence others in meeting deadlines.
• Results driven with the ability to work under pressure.
• Excellent oral and written communication skills.
• Strong attention to detail.
• Ability to read floor plans and maps and interpret written procedures and other operational documentation.

WHAT OPTIONAL ELEMENTS SUPPORT YOUR APPLICATION (all are assets)

• Bilingual in English or French.
• Holding an Exercise Design Certificate would be considered an asset.
• Relevant certifications in emergency management, such as Incident Command System (ICS) certifications are preferred.

WHAT DOES DIVERSITY MEAN TO US

We are committed to building a team where exceptional leadership shines and our crew thrives both at work and at home. We believe that deliberate steps such as creating a workplace that is physically and psychologically safe, equitable to all, and actively and diligently taking steps along the path to reconciliation are the keys to making this a reality.

OUR VALUES:

We prioritize genuine concern and compassion for everyone we engage with, from our team members to our partners and guests, always striving to help and support one another.

We actively seek diverse perspectives in our decision-making and collaboratively tackle challenges.

We work together with trust and transparency, supporting one another to achieve the collective goals of our organization.

We grow, evolve, and adapt with purpose, continually aligning our actions with our vision.

We embrace curiosity and boldly challenge the status quo, exploring new opportunities and taking thoughtful, responsible risks that drive purposeful innovation.