Coordinator, Donor Relations

Company Description

The Oakville Hospital Foundation’s mission is connecting generosity to world-class community healthcare at Oakville Trafalgar Memorial Hospital, a site of Halton Healthcare. Our vision is that by sparking the passion to give, we will transform the healthcare experience.

Job Description

Reporting to the Associate Vice President, Analytics and Donor Relations, the Donor Relations Coordinator is an integral part of the data team, and the key gift entry and reporting support for the programs at Oakville Hospital Foundation.

The successful candidate will demonstrate superb organizational skills, attention to detail, problem-solving skills as they are critical to the role, as are patience and analytical skills. They will have a professional manner and the ability to shift task focus and interact tactfully and diplomatically with a wide variety of people.

This position requires work flexibility of both remote and onsite (1 day per week).

Responsibilities:

1. Responsible for end to end gift processing and administrative support for the Annual, Tribute, Employee, and third party vendor Programs.
2. Create metrics reporting relating to gift processing.
3. Deposits preparation.
4. Lead on donor inquiries pertaining to various donation requests.
5. Manage Oakville Hospital Foundation’s general e-mail inbox accordingly.
6. Assist in development, revision and execution of gift entry processes and procedures.
7. Assist with ongoing database maintenance to ensure accuracy of data.
8. Oversee incoming and outgoing mail.
9. Reception coverage 1 day per week.
10. Event support onsite.

Qualifications:

1. Post-secondary education, or comparable combination of skills and experience.
2. Raisers’ Edge (RE/NXT) fundraising software experience.
3. SQL, Power BI or equivalent programs experience an asset.
4. Excellent computer literacy including Internet, Microsoft Office, Teams, and Excel.
5. Results oriented.
6. Flexibility to work both remotely and on site.
7. Ability to work independently as well as within a fast-paced team environment.
8. Demonstrated commitment to excellence.
9. Effective oral and written communication skills.

Additional Information
Why work for us?

1. An open, motivating, collaborative, and family friendly workplace culture that actively invests in its talent.
2. Competitive compensation, three weeks of vacation to start, and the opportunity for performance-based increases.
3. Benefits and perks that include cellphone and laptop, and onsite gym access.

Salary Range - $51,507.30- $64,385.10

Date Posted - April 10, 2025

Closing Date - April 24, 2025 at 11:59pm EST

The Oakville Hospital Foundation offers flexible and hybrid working arrangements. Non-traditional hours, including evening and/or weekend commitments are sometimes required.

We thank all applicants for their interest in this opportunity however only those selected for an interview will be contacted.

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.