Coordinator, Construction

Starlight Group Property Holdings Inc.; Victoria; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading property development company in Victoria, BC, is seeking a Construction Coordinator to support mid and high-rise projects. This role involves managing schedules, budgets, and correspondence while fostering relationships with stakeholders. Ideal candidates will have 1-2 years of construction experience, strong organizational skills, and proficiency in relevant software. The position requires a valid driver’s license and the ability to travel within Victoria.

Qualifications

• 1-2 years of construction experience as a project coordinator, on-site experience preferred.
• Understanding of building methodologies, materials, and science.
• Strong budgeting and scheduling skills.

Responsibilities

• Manage project documentation and financial documents.
• Support project teams and internal staff.
• Maintain correspondence and ensure timely responses.
• Coordinate project meetings and prepare minutes.

Skills

Construction experience

Budgeting skills

Scheduling skills

Communication skills

Problem-solving skills

Tools

Microsoft Office Suite

MS Project

Job description

Location

Victoria, BC

Overview

Reporting to the Project Manager, Construction, the Construction Coordinator supports the construction of mid and high-rise projects, including mixed-use developments, nationally. Responsibilities include managing schedules, budgets, tenders, notifications, approval processes, contracts, change orders, and more.

Duties and Responsibilities

• Arrange start-up project documentation, prepare subcontracts, POs, change orders, bank draws, site instructions, certificates of substantial completion, and assist with proposals, tenders, and contract management.
• Manage incoming and outgoing correspondence, diarize actions, and ensure timely responses.
• Support SVP of Construction and project teams, including internal staff.
• Proactively anticipate project needs, ensuring preparedness for meetings.
• Prepare meeting minutes and manage RFI requests.
• Review documents, reports, and correspondence for senior management, ensuring clarity and accuracy.
• Handle invoices, subcontracts, purchase orders, change orders, and financial documents for processing.
• Foster strong relationships with internal teams and external parties such as consultants, contractors, vendors, utilities, and inspectors.
• Assist with start-up documentation, including Ministry of Labour forms, insurance, utilities, and utility stakeouts.
• Coordinate site access, schedules, project status reports, and communication with internal departments.
• Assist in preparing RFPs and tender analyses.
• Ensure proper documentation and processes are followed for each project.
• Set up and manage project data folders for internal and external teams.
• Process invoices and payment certificates for approval and submission.
• Support budget and schedule monitoring, forecasting, and updates.
• Organize and participate in project meetings; prepare minutes with the Construction Manager.
• Review project progress and develop deficiency and punch lists before turnover.
• Assist with municipal and agency permit applications.
• Support project close-out procedures and vendor onboarding.

Requirements

• 1-2 years of construction experience as a project coordinator, with onsite experience preferred.
• Understanding of building methodologies, materials, and science.
• Proficiency in Microsoft Office Suite and strong knowledge of MS Project.
• Knowledge of multifamily project design and construction.
• Experience with construction drawings including architectural, structural, mechanical, electrical, and landscape.
• Strong budgeting and scheduling skills with software proficiency.
• Excellent time management, communication, and problem-solving skills, capable of working independently and in teams.
• Valid driver’s license, vehicle access, and ability to travel within Victoria, BC.