COORDINATOR, CONSTRUCTION

Starlight Investments; Victoria; On-site; CAD 60,000 - 75,000; Full time

Job summary

A prominent real estate investment firm in Victoria is seeking a Coordinator for its construction team. The successful candidate will support mid and high-rise projects, manage documents and schedules, and work closely with the project management team. Ideal candidates will have 1-2 years of construction experience with strong organizational, budgeting, and communication skills.

Benefits

Competitive and equitable compensation

Comprehensive benefits packages

Employer matching Group Retirement Savings Plan

Leadership and mentorship programs

Annual company-wide volunteer day

Qualifications

• Minimum of 1 - 2 years’ experience in construction as a project coordinator.
• Strong knowledge of building methodologies, materials, and multi-family projects.

Responsibilities

• Manage project documentation and prepare subcontracts.
• Facilitate strong working relationships with internal and external parties.
• Assist with budget and schedule monitoring.

Skills

Construction project coordination

Budget management

Scheduling

Communication

Problem-solving

Education

1 - 2 years’ experience in construction

Valid driver’s license

Tools

Microsoft Office Suite

MS Project

Job description

Starlight Investments, in conjunction with WP Osborne Executive Search, is looking to fill a Coordinator role for their Victoria Construction team.

Coordinator, Construction

Reporting to the Project Manager, Construction, the Construction Coordinator is responsible for supporting the construction of all mid and high-rise projects in addition to mixed-use projects, with responsibility for schedules, budgets, tenders, notifications, approval processes, contracts, changes orders, etc.

Duties and Responsibilities:

• Arrange all start-up project documentation, prepare subcontracts, POs, change orders, bank draws, site instructions, certificates of substantial completion and/or publication and assist with proposals, tenders, and contract management;
• Receive incoming correspondence, manage outgoing communication, and diarize required actions and set dates to ensure timeliness of responses;
• Assist SVP of Construction in supporting the project teams, including members of our team within the organization;
• Proactively manage the needs of the SVP and the projects to ensure they are prepared and organized for all meetings;
• Prepare meeting minutes and manage requests for information;
• Review documents, reports and correspondence prepared for senior management sign-off, with specific attention to format, content, grammar, spelling and editing as necessary;
• Receive invoices, subcontracts, purchase orders, change orders and any other financial documents, which are to be collated, distributed, and processed as required digitally or hard copy;
• Facilitate strong working relationships with internal (PMs, managers, and executives) and external parties, including consultants, contractors, vendors, utilities, inspectors, and any other related party;
• Help with start-up project documentation, including Ministry of Labour forms, insurance, permanent utilities, and underground utility stakeouts;
• Work closely with internal departments to coordinate site access, schedules, prepare project status reports, communicate project progress, and assist with documents and processes as required;
• Assist in preparation of RFPs and tender documents, including preparation of analysis and recommendation documents;
• Ensure execution of proper documentation and process for every project;
• Set up and coordinate internal and external data management folders for project team to use;
• Process invoices and payment certificates for approval and submission to AP;
• Assist with budget and schedule monitoring, forecasting and updating;
• Organize and attend weekly, bi-weekly or monthly project-related meetings; and prepare minutes in coordination with the Construction Manager;
• Review progress and develop deficiency lists, including punch lists, before turnover to property management;
• Assist with all municipal and agency permits and the application process;
• Assist with project close-out checklist and submission of close-out documents, as well as oversee the onboarding process for new vendors.

Qualifications

The Coordinator will have a minimum of 1 - 2 years’ experience in construction as a project coordinator with onsite experience; must understand building methodologies, materials, and building science with a thorough knowledge of the design and construction of multi-family projects; experience with construction working drawings including and not limited to architectural, structural, mechanical, electrical and landscape drawings. The successful candidate will have strong Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) skills and solid knowledge of MS Project; strong budgeting and scheduling skills; developed time management, communication and problem-solving skills. Travel to various sites throughout Victoria is a requirement of the position so all candidates must have a valid driver’s license and vehicle.

Application

Qualified candidates can submit their resume via LinkedIn. We thank you for your interest in this role, only qualified candidates will be contacted.

Starlight Investments

Starlight Investments is a leading global real estate investment and asset management firm. Established in 2011 and privately owned, Starlight has grown to a dynamic team of 360+ professionals who manage over $25 billion of direct real estate and real estate investment securities. Offering a range of investment vehicles across various real estate strategies, we are a developer and asset manager of over 77,000 multi-residential suites and over 9 million square feet of commercial property space. Holding Canada’s largest portfolio of multi-family assets, we have a strong focus and commitment to creating a positive impact for our communities. To learn more about Starlight, please visit www.starlightinvest.com or follow the company on LinkedIn.

Starlight’s People Value Proposition

• Diverse multi-generational workforce
• Competitive and equitable compensation
• Employer matching Group Retirement Savings Plan
• Comprehensive benefits packages including Health and lifestyle spending accounts
• Maternity leave top-up
• Leadership and mentorship programs
• Investment opportunities in Starlight funds
• Seasonal office hours
• Annual company-wide volunteer day (Impact Day)
• Award-winning Environmental Social Governance (ESG) Strategy
• Personal and Cultural days
• Designated CPA Training Facility

Starlight’s total compensation framework is comprised of annual base salary, discretionary bonus and company benefits such as medical and wellness, Group RSP and other incentives.

Diversity, Equity and Inclusion

Starlight is dedicated to creating a workplace culture of inclusiveness that reflects the diverse communities that the company operates in. We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including but not limited to women, persons with disabilities, visible minorities (racialized), Black, Indigenous Peoples and persons of any gender identity and sexual orientation.

Environmental Social Governance (ESG)

As one of the largest rental housing providers in Canada, Starlight’s focus on ESG is aligned with the company’s broader purpose to invest with impact and drive social and economic growth through real estate. This focus shapes business operations and influences interactions with employees, investors, partners and communities.

WP Osborne Executive Search

WP Osborne is a privately-owned search firm delivering full-service recruitment expertise for over 20 years to a broad range of clients in the real estate industry. Our expertise extends across every major asset class including multi-residential, office, industrial, retail, mixed-use, condo, hotels, and senior living across the functions of asset management, investments, development, construction, leasing, property management, portfolio management, finance, marketing, IT, HR and strategy.

Reference: 1408 – Coordinator Construction - Victoria