Coordinator | Central Functions

Interior Health; Kelowna; On-site; CAD 67,000 - 98,000; Full time

Job summary

An established healthcare provider is seeking a dedicated Coordinator for Central Functions to enhance operational efficiency and staff safety at a leading hospital. This pivotal role involves developing and implementing health and safety initiatives, collaborating with interdisciplinary teams, and managing quality control efforts. The ideal candidate will possess strong leadership and communication skills, with a proven track record in program management and data analysis. Join a dynamic team committed to improving healthcare services and making a meaningful impact in the community.

Benefits

Employer paid training/education

Employer paid vacation

Employer paid insurance premiums

Extended Health & Dental coverage

Work-life balance

Qualifications

• 3-5 years experience in a related field with leadership responsibilities.
• Ability to manage change and guide teams effectively.

Responsibilities

• Develop and evaluate initiatives to improve site operations and staff safety.
• Coordinate health and safety initiatives and quality control programs.

Skills

Leadership

Change Management

Negotiation Skills

Program Management

Data Analysis

Communication Skills

Critical Thinking

Education

Diploma in Business Management

Diploma in Human Resources

Diploma in Health and Safety

Tools

Excel

Project Management Software

Job description

Position Summary
Interior Health is hiring a permanent full-time Coordinator | Central Functions who is passionate about making a difference in healthcare. This position is at Kelowna General Hospital in Kelowna.

What we offer:

• An attractive remuneration package
• Excellent career prospects
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Work-life balance
• May be eligible to contribute to MPP

Salary range for the position is $67,861 to $97,550. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

How will you create an impact:

The Coordinator | Central Functions develops, implements, and evaluates provincial, regional, and site wide initiatives to improve/maintain site/program operations and staff safety. The Coordinator liaises with department managers to provide a standard approach to Workplace Health and Safety Initiatives, such as Violence Risk Assessments and Safe Patient Handling, among other site/program wide initiatives. The Coordinator is responsible for retrieval, analysis, and presentation of strategic utilization information that is required to support operational and administrative decision making. The Coordinator is responsible for guiding and coordinating activities of the assigned areas in accordance with professional standards; and supporting the goals and strategic direction of IH.

In alignment with IH’s Occupational Health & Safety Program, maintain a healthy and safe work environment through complying with and implementing applicable Occupational Health and Safety Regulation, responding to requests from WSBC, identifying hazards and communicating risks, ensuring compliance with employee training, conducting effective incident investigations and implementing required corrective actions.

What will you work on:

• In collaboration with the interdisciplinary team, facilitates change within the facility or program by supporting IH initiatives, monitoring on-going compliance, identifying needs, and providing timely feedback as directed.

• Develops follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.

• Coordinates site-wide health and safety initiatives as well as quality control initiatives. Participates in the Joint Occupational Health and Safety Committee. Accountable to quality reporting programs by following up with staff incident reports; resolves complaints in coordination with leadership.

• Supports the development, implementation, and evaluation of unit or department specific goals and objectives, standards and policies, ensuring consistency with the established standards and objectives of the services within Interior Health.

• Participates in the development and implementation of the local quality improvement and risk management initiatives in accordance with Interior Health standards and processes.

• Analyzes current trends and data in assigned area of responsibility related to the provision of accessible, comprehensive, efficient, and effective service/care.
• Participates, as part of the local management teams, in coordinating the utilization of shared resources including services, equipment, and space with other departments and/or sites.

• Prepares formal reports including project executive summary, project charters, assessment of need, summary of program and services, cost estimates, status reports, cost control reports, and other reports as appropriate related to site wide operational initiatives.

• May recruit, hire, discipline, and terminate non-clinical staff as required. Provides mentoring and coaching to staff, completes performance evaluations and prepares staff development, training, and succession plans. Administers collective agreements and represents the employer in the grievance process, on various union/management committees, and during essential service situations.

• Supports the analyses current trends and data in assigned areas of responsibility relating to the provision of accessible, comprehensive, efficient, and effective service/care. This includes sick time, overtime, casual utilization, WCB, turnover, staff mix, vacation utilization, and vacancies.

• Supports project implementation and work plan for program-wide initiatives including identification of key partners, critical timeframes, and processes required to ensure effective identification of capital and program requirements.

• Collects and monitors fiscal and utilization data and analyzes data to ensure the effective use of resources in the service area. Monitors expenditures and identifies and reports on variances.

• Represents Clinical Operations and Clinical Services at the assigned service area(s) and IH level by participating in committees/teams as required.

• Performs other related duties as assigned.

Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Together, we create great workplaces. Apply today!

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).

Qualfications
Education, Training and Experience

• A diploma in a Business Management, Human Resources, Health and Safety or a related field.
• Three to five years of experience, including a minimum two years of leadership experience.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities

• Demonstrated ability to guide individuals and groups while maintaining group cohesion, motivation, commitment, and effectiveness.
• Demonstrated ability to effectively introduce and manage change that is consistent with the vision, purpose, and operating principles of Interior Health.
• Demonstrated ability to plan, develop, implement, manage, and evaluate programs.
• Excellent negotiation skills to relate effectively with members of the interdisciplinary team.
• Ability to define own continuing education needs and maintain competency through reading literature, management workshops, seminars, and available educational offerings.
• Demonstrated ability to identify strategies and opportunities in a dynamic environment that lead to identified outcomes using evidence-based practice.
• Demonstrated ability to communicate clearly and concisely in written and verbal forms.
• Demonstrated program and project management skills and proficiency with a variety of pertinent computer software.
• Demonstrated ability to plan, implement, organize, and evaluate using critical thinking and problem-solving skills.
• Demonstrated ability to collate/analyze data and proficiency in Excel spreadsheets and graphing.