Coordinating Assistant

Buttcon; Calgary; Hybrid; CAD 45,000 - 75,000; Full time

Job summary

Join an innovative and employee-owned construction firm that values teamwork and integrity. As a Coordinating Assistant, you will play a vital role in managing project budgets and administrative tasks, ensuring the smooth operation of construction projects. This position offers the chance to work in a dynamic environment where your contributions will directly impact project success. With a focus on safety and quality, you will collaborate with diverse teams and utilize advanced software technologies. If you are detail-oriented and passionate about construction, this is the perfect opportunity for you to grow and thrive in your career.

Benefits

Career development and training

Flexible work conditions

Competitive benefit plan

Inclusive work environment

Qualifications

• Proficient in Microsoft Office products including Word, Excel, and PowerPoint.
• Strong communication and interpersonal skills for effective collaboration.

Responsibilities

• Manage project budgets and coordinate financial tasks with various departments.
• Draft and revise Purchase Orders and assist in project reconciliations.
• Support Project Managers in ensuring smooth project operations.

Skills

Microsoft Office Suite

Analytical Skills

Problem-solving

Communication Skills

Organizational Skills

Education

Experience in Office Management

Tools

Procore

Microsoft Project

Job description

Transforming visions into buildings.

About Buttcon

Buttcon is proud to be a 100% employee-owned COR certified, leading Canadian General Contractor with projects from coast to coast. As a leader in the construction industry, we deliver quality services in ICI and multi-unit residential construction with a focus on off-site construction and sustainability. We utilize innovative technologies that ensure our projects are completed above expectations. As a company, we are committed to working safely and providing exceptional value in our progressive practices and processes. We believe that active listening, the power of a team, building for the long-term, taking action, and sharing success are the keys to a successful future.

We care about the work we do, the people we work with, and making a difference through our work. We strive to provide opportunities for growth and development that empower our people. Our values of Safety, Accountability, Honesty and Integrity, Quality, Entrepreneurial Spirit, and being People-focused, are rooted in our culture and are essential in what we do. Our employees contribute to Buttcon’s success because of their knowledge and dedication to their passion.

If you share our passion for construction, we would like you to be part of our team.

Position Description

Be a part of one of Canada’s top construction companies, with successful growth each year. Our project experience is diverse and has established Buttcon as the construction partner of choice for our clients. To be a part of the Buttcon Team means you will have the opportunity to be innovative, and entrepreneurial and instill safety and quality into everything you do. Buttcon is looking for individuals that have that entrepreneurial spirit, who are accountable, take responsibility, and care about our company, our team, and our clients. Together we will help you by providing a challenging career in the construction industry.

The Coordinating Assistant, who reports to the Risk Manager, will work alongside Project Managers and Project Coordinators on various projects. The Coordinating Assistant is crucial in ensuring the smooth operation of construction projects by managing and overseeing financial and administrative tasks. This position involves coordinating with various departments to process and track project budgets, change events, purchase orders, and reconciliations. The ideal candidate will have strong attention to detail, effective communication skills, and the ability to manage multiple tasks efficiently.

Come be a part of our growing team and experience the satisfaction of “Transforming Visions into Buildings”.

Here’s What You’ll Be Responsible For

• Input project budgets into Procore based on the greensheet received from the Project Manager.
• Transfer approved budgets into Axis for procurement and accounting tasks.
• Create and manage site superintendent timesheets and 3000 PO templates for site purchases.
• Process change events including Externals (e.g., Change Orders, Allowance Disbursements) and Internals (e.g., Back charges, Budget Reallocations).
• Identify cost-only transactions and update the budget to reflect revenue and commitment changes.
• Draft and revise Purchase Orders for sub-trades and suppliers.
• Distribute PO revisions via Procore and input information into the Axis accounting system for payment processing.
• Organize and review documents related to internal issues.
• Collaborate with Project Managers and Project Coordinators to ensure issues are approved and processed efficiently.
• Perform monthly project reconciliations by pulling cost reports from Axis and Procore.
• Balance work processed within the month, correct discrepancies, and communicate findings to Project Managers.
• Prepare balanced reports for Recon meetings and assist in forecasting.
• Gather and manage documentation for various tasks related to construction project oversight.
• Provide support to project managers and teams as needed, adapting to changing project demands and requirements.
• Support the Estimating Department during tender closings, when required.
  
  

Skills And Attributes

• Strong written and oral communications skills
• Excellent interpersonal skills
• Well-developed analytical and strong problem-solving ability
• Advanced organizational, administrative, and multi-tasking skills
• Ability to work independently and in a team environment.
• Ability to multitask and prioritize various tasks with conflicting deadlines.
  
  

Qualification Requirements

• Well-developed skills and experience with using Microsoft Office products such as Word, Excel, Visio, Project, and PowerPoint
• Knowledge of office management systems and procedures
• Proven ability to establish profitable relationships with internal and external stakeholders
• Computer literate, including proficiency with Microsoft Office Suite, and Microsoft Project.
  
  

Working Conditions and Environment

• Working in a busy office environment
• Flexible work conditions
  
  

Here’s What You’ll Love

• The opportunity to work with a growing company that works on diverse projects while using advanced software technology
• Career development and training tailored to you
• A work environment that cares about their employees and is inclusive and welcoming to all
• A hybrid work schedule
• Competitive benefit plan
  
  

Interested Candidates Are To Apply Through The Below Website

https://buttcon.bamboohr.com/careers

While we thank all applicants, only those under consideration for the position will be contacted. Buttcon Limited is an equal-opportunity employer that proudly recognizes the value of a diverse workforce. Accommodations are available on request for applicants with disabilities taking part in the recruitment and selection process. Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.