Contracts Technician

Fluor Corporation; Calgary; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental care

Vision care

Flexible spending

RRSP matching

Parental top-up

Education reimbursement

Employee assistance program

ERGs

Job summary

Fluor Canada is seeking an organized Contracts Admin to support document control, meeting minutes, data reporting, and invoice verification. The role requires strong English communication, multi-tasking, and proficiency with MS Office and CMSi.

You will join a collaborative Contracts team, handle routine and non-routine tasks, and contribute to compliant contract activities while supporting overall project needs.

Qualifications

• Combination of education and experience equal to three years in administrative or contract-related roles.
• Proficiency in MS Office Suite and Adobe Acrobat.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Excellent written and verbal English communication skills with internal and external stakeholders.

Responsibilities

• Document control and filing: establish and maintain organized filing systems for contracts records.
• Meeting and communication support: assist in preparing minutes and distributing official correspondence.
• Data management and reporting: input and update data in CMSi and generate contract reports.
• Invoice and compliance support: verify contractor invoices for accuracy and contractual terms.
• General administrative support: perform additional duties to support the Contracts team.

Skills

Organizational skills

Communication skills

Multitasking

English proficiency

Tools

CMSi

MS Office

Adobe Acrobat

Job description

Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation and providing cost-effective technology-based solutions is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us fulfill our purpose to Build a Better World.

Fluor team members are at the heart of our success in executing projects safely, thoughtfully, and with the highest quality. If you value teamwork, empowerment in your career, and are eager to champion innovative and sustainable solutions to our clients, this opportunity just may be for you!

Job Description

• Key Responsibilities
  • Document Control & Filing:
    • Establish and maintain organized filing systems (electronic and hardcopy) for contracts records.
    • Receive, distribute, and file correspondence from contractors.
  • Meeting & Communication Support:
    • Assist Contract Administrators in preparing and distributing meeting minutes and official correspondence.
    • Track, expedite, collect, and compile contractors’ daily, weekly, and monthly reports and other required submissions.
  • Data Management & Reporting:
    • Input and update data in internal contract management systems (e.g., CMSi).
    • Prepare contract-related reports under guidance from senior team members.
  • Invoice & Compliance Support:
    • Assist in verifying contractor invoices for accuracy and compliance with contractual terms.
    • Support adherence to company policies and procedures in all contract activities.
  • General Administrative Support:
    • Perform additional administrative duties as required to support the Contracts team.
• Basic Job Requirements
  • Combination of education and experience equal to three (3) years in administrative or contract-related roles.
  • Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint) and Adobe Acrobat.
  • Strong organizational skills and ability to manage multiple tasks simultaneously.
  • Excellent written and verbal English communication skills, with the ability to effectively engage and collaborate with both internal and external stakeholders
• Other Job Requirements
  • Stay current with Contract Management practices and procedures.
• Preferred Qualifications
  • Experience providing administrative support in a contracts management environment.
  • Ability to create and maintain tracking logs and lists.
  • Familiarity with expense reporting and document control processes.
  • Flexibility to handle routine and non-routine tasks daily.
  • Willingness to learn contract management workflows and systems.

Fluor Canada rewards hard work, knowledge, and commitment. Fluor offers competitive employee compensation packages, comprehensive benefit programs including Health, Dental and Vision Care, flexible spending dollars, group registered retirement program, parental top-up, education reimbursement, employee and family assistance programs, and much more. Fluor also offers several employee resource groups that aim to provide opportunities for professional and personal growth, improved wellness, and involvement in the community.

At Fluor, we believe that overall wellness encompasses the four wellness pillars of mental, physical, financial and social. Upon these pillars we are committed to fostering a healthy, inclusive and psychologically safe workplace by creating awareness through knowledge building and communication while focusing on measurable outcomes.

Compressed work schedule: The Fluor Canada offices work a compressed work schedule offering every second Friday off.

Salary is based upon experience. The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Fluor uses artificial intelligence (AI) in its hiring process to review applications and identify qualified candidates. More information including contact information is available in our Applicant Notice when creating a profile on our recruiting platform.

Notice to Candidates: As required by some of our clients and projects, to the extent allowed by law, offers may be conditional upon consent and clearance of a satisfactory background check which could include, but is not limited to, a criminal records check, and confirmation of education, professional registration, employment history, and references.