Contracts and Accounts Receivable Administrator

Pacific Coast Community Resources; Port Coquitlam; On-site; CAD 60,000 - 80,000; Part time

Job summary

A community service organization in Port Coquitlam seeks a Contracts and Accounts Receivable Administrator to manage funding contracts and the accounts receivable process. The ideal candidate will have 1-3 years of relevant experience and proficiency with QuickBooks, alongside excellent organizational and communication skills. This part-time in-office role offers flexible scheduling, a competitive wage of $25.95 - $28.25 per hour, and comprehensive benefits including medical, dental, and vision care.

Benefits

Comprehensive Medical, Dental, and Vision care benefits

Municipal Pension Plan

Career development opportunities

Flexible work schedule

Qualifications

• 1-3 years of practical experience in contracts administration or accounts receivable.
• Proficiency in QuickBooks and strong computer skills.
• Excellent communication skills in both written and oral formats.

Responsibilities

• Maintain accounts receivable ledger and verify funding contracts.
• Conduct monthly reconciliation of accounts.
• Follow up on outstanding payments and submit service level reports.

Skills

Attention to detail

Organizational skills

Interpersonal communication

Analytical skills

Problem-solving

Education

Certificate or Diploma in Accounting

Tools

QuickBooks Enterprise

Microsoft Word

Microsoft Excel

Job description

JOB SUMMARY: The Contracts and Accounts Receivable Administrator plays a vital role in our finance team by managing funding contracts and the accounts receivable process. This position requires a detail-oriented individual with excellent organizational skills, capable of multitasking and adapting to the dynamic needs of the team. The ideal candidate will have the personality and temperament necessary to support a diverse administrative team and interact effectively with staff at all levels. This is an in-office position.

REPORTS TO: Manager Compliance & Contracts

KEY DUTIES & RESPONSIBILITIES (includes but not limited to):

1. Maintain accounts receivable ledger by verifying and posting funding contracts and customer billings.
2. Keep accurate contract and accounts receivable files and records.
3. Conduct monthly reconciliation of contracts and accounts receivable ledger to ensure all entries are valid or appropriately discharged.
4. Follow up on all outstanding contract and accounts receivable amounts to collect payment.
5. Record monthly deposits.
6. Maintain contract database.
7. Provide documentation and support during the annual audit.
8. Maintain and update budgets in QuickBooks to allow for variance reporting and budget tracking.
9. Complete and submit annual service level reports to the funding agency.
10. Prepare quarterly reporting for programs.
11. Implement and maintain electronic filing for contracts and billings.
12. Perform additional duties as assigned.

QUALIFICATIONS AND SKILLS:

• Certificate or Diploma in Accounting preferred.
• 1-3 years of practical experience in contracts administration, accounts receivable, or similar financial role.
• Proficiency in QuickBooks Enterprise desktop and strong computer skills in a Microsoft Windows environment, including Microsoft Word and Excel.
• Excellent oral, written, and interpersonal communication skills.
• Strong analytical skills and proficiency in reconciliation.
• Superior organizational and prioritization skills.
• An understanding of the CLBC contract process is recommended.
• Proactive problem-solving skills.

All successful applicants must pass the vulnerable sector Criminal Record Check applicable to Provincial guidelines.

Why join Pacific Coast Community Resources?

PCCR offers work you can feel fulfilled by through quality programs and services to people who live with disabilities that promote independence, self-growth, and community integration. PCCR is steadily growing, creating dynamic environments to work and learn. We encourage you to partner with us in fostering healthy, energetic lives by showcasing your passion for care, connecting to the communities we serve, and collaborating in our culture of teamwork that makes PCCR a great place to work.

What we offer

• On-the-job training
• Hourly wage for this position is $25.95 - $28.25 per hour
• Flexible work schedule with part-time hours of approx. 25-30 hours per week in office
• Comprehensive Medical, Dental, and Vision care benefits package.
• Municipal Pension Plan
• Career development opportunities
• An inclusive, supportive work environment and community involvement
• A caring, fun, ambitious and supportive team

We believe that a strong commitment to diversity & inclusion enables us to truly make services better for everyone. We encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Our goal is to ensure at every interaction all are welcome, comfortable, and safe.

At Pacific Coast Community Resources, we understand that experience comes in many forms. We’re dedicated to adding new perspectives to the team - so if your experience is close to what we’re looking for, please consider applying.