Contracts Administrator

Ledcor Construction, Inc.; Toronto; Remote; CAD 50,000 - 69,000; Full time

Job summary

Ledcor Construction, Inc. is seeking a Contracts Administrator to support contract management activities, onboarding subcontractors, drafting templated subcontracts, work orders and amendments, and reviewing insurance certificates.

The role involves maintaining subcontract databases, generating contract reports, and coordinating electronic signatures for NDAs and leases, with a work-from-home setup that may transition to partial in-office work as needed.

Qualifications

• Minimum 2 years of experience in an administrative role with contracts and/or insurance documentation.
• Experience with electronic record management and confidentiality.
• Strong written and verbal communication; ability to work independently.
• Excellent organizational and multi-tasking skills in a fast-paced environment.
• Familiarity with Microsoft Word; knowledge of Salesforce and Adobe products is an asset.

Responsibilities

• administers subcontractor onboarding processes and coordinates with internal stakeholders
• maintains subcontract databases and uploads executed documents
• drafts templated subcontracts, work orders, and amendments
• reviews onboarding documents (insurance) for completeness and compliance
• uploads and logs executed client contracts for operations teams
• generates quarterly reports on contracts nearing expiration and distributes to teams
• drafts templated NDAs and coordinates electronic signatures
• drafts templated commercial leases and coordinates signatures
• assists in reviewing quarterly Subcontractor Paid report and flags deficiencies

Skills

Administrative support

Contract management

Record management

Communication

Confidentiality

Word processing

Microsoft Word

Excel

SharePoint

Salesforce

Adobe Pro

Conga

Education

2 years experience in administrative/contracts/insurance

Tools

Microsoft Word

Excel

SharePoint

Salesforce

Adobe Pro

Conga

Job description

Description

As the Contracts Administrator, you are responsible for providing essential support to ensure effective Contract Management operations. Your responsibilities include the onboarding of subcontractors, drafting templated subcontracts, work orders, amending agreements, Leases and NDA's, reviewing insurance certificates, and managing records and databases.

Learn more about working at Ledcor: Watch here

Essential Responsibilities

• Administers subcontractor onboarding processes and coordinates with other internal stakeholders and groups which form part of this process.
• Supports with the maintenance of subcontract databases, including uploading executed documents and tagging them with the appropriate data points.
• Drafts and prepares templated subcontracts, work orders, amending agreements for internal approvals and execution
• Reviews and track subcontractor onboarding documents, including insurance documentation, to ensure completeness and compliance with contractual requirements.
• Uploads and logs executed client contracts as provided by Operation Teams.
• Generates quarterly reports of client contracts approaching expiration and distributes these reports to applicable internal teams to action.
• Drafts templated NDA's as requested by Operations and coordinates electronic signatures
• Drafts templated commercial leases and coordinates electronic signatures.
• Assists in reviewing quarterly Subcontractor Paid report to verify subcontractor compliance and notifies Project Teams of any deficiencies identified.

Qualifications

• Minimum 2 year of experience in an administrative support role working with contracts and/or certificates of insurance (construction, architectural, engineering and/or commercial development industry preferred)
• Experience in electronic record management.
• Ability to manage records effectively and maintain strict confidentiality when necessary.
• Strong verbal and written communication skills, including the ability to work independently and seek guidance as needed.
• Excellent organizational skills and the ability to juggle multiple priorities and interruptions while meeting deadlines in a fast-paced environment
• Familiarity with Microsoft Word is required
• Knowledge of telecom construction industry an asset
• Familiarity with other Microsoft programs, Salesforce, and Adobe Programs (i.e. Excel, SharePoint, Adobe Pro, Conga) is an asset

Work Conditions

• This is primarily a work-from-home position, with the expectation that the role may transition to part-time in-office work based on business needs

Compensation

$50,400.00 - $69,300.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

Ledcor Technical Services (LTS) designs, builds, and maintains wireline or wireless networks that span North America and beyond. We are a proven leader and innovator in telecommunications network construction, maintenance, and service installation and repair.

Our workplace culture has been recognized as one of Canada's Best Diversity Employers, Canada's Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor's Inclusion and Diversity initiatives, please visit our I&D page.