Contracts Administrator

Kiewit; Oakville; On-site; CAD 80,000 - 120,000; Full time

Job summary

Ganotec in Oakville, ON seeks a Contracts Administration Engineer to support administration of construction contracts from award to closeout. You will collaborate with project management, estimating, legal, and procurement teams to ensure compliance, track milestones, and mitigate risk.

The role requires reviewing contracts, maintaining records, negotiating modifications, and coordinating with estimating and engineering teams during pre‑bid and pre‑award phases.

Qualifications

• Bachelor’s degree in engineering, construction management, business, or a related field.
• More than 3 years of experience in contract administration, preferably in heavy civil, nuclear, or industrial construction.
• Knowledge of contract law, construction practices, and risk management principles.
• Excellent organizational skills and strong attention to detail.
• Proficiency with Microsoft Office; experience with project management or contract management software is preferred.
• Strong written and verbal communication skills.
• Ability to work independently while supporting multiple stakeholders in a dynamic environment.

Responsibilities

• Review, interpret, and administer construction contracts to ensure compliance with terms, conditions, and company policies.
• Maintain organized contract records, correspondence, amendments, and change orders.
• Assist in negotiating contract modifications, claims, and dispute resolutions in coordination with project management and the legal department.
• Track key contractual milestones, deliverables, and deadlines.
• Provide guidance to project teams on contractual requirements, risks, and obligations.
• Support the preparation and review of subcontract agreements and purchase orders to ensure alignment with the prime contract.
• Coordinate with estimating and engineering teams during pre‑bid and pre‑award phases to identify contractual risks and requirements.
• Assist with contract closeout, including final documentation, releases, and compliance certifications.
• Prepare and maintain contract‑related reports for project management and corporate leadership.

Skills

Strong written and verbal comms

Independently work

Education

Bachelor’s degree in engineering or related field

Tools

Microsoft Office

Job description

Contracts Administration Engineers are responsible for supporting the administration of construction contracts from project award through closeout. You will work closely with project management, estimating, legal, and procurement teams to ensure contract compliance, track deliverables, and mitigate risk. This role requires someone comfortable in a fast‑paced, collaborative environment and committed to delivering high‑quality work on complex infrastructure projects.

As an industrial contractor, Ganotec provides full‑service solutions to Canada’s industrial sector. Ganotec has the capability to deliver all major disciplines, including civil works, structural steel construction, mechanical equipment installation, piping, electrical, instrumentation, and controls. We execute projects under various commercial models, including construction management, turnkey, target price, time and materials, and traditional contracting. We have always been strong advocates of “partnership” projects, collaborating with owners, equipment suppliers, and engineers from the earliest stages of project development to enable more effective strategies. Ganotec continuously stays at the forefront of the industry, constantly seeking improvement opportunities while maintaining the core strengths that have driven the company’s success.

This position is based in Oakville ON.

• Review, interpret, and administer construction contracts to ensure compliance with terms, conditions, and company policies.
• Maintain organized contract records, correspondence, amendments, and change orders.
• Assist in negotiating contract modifications, claims, and dispute resolutions in coordination with project management and the legal department.
• Track key contractual milestones, deliverables, and deadlines.
• Provide guidance to project teams on contractual requirements, risks, and obligations.
• Support the preparation and review of subcontract agreements and purchase orders to ensure alignment with the prime contract.
• Coordinate with estimating and engineering teams during pre‑bid and pre‑award phases to identify contractual risks and requirements.
• Assist with contract closeout, including final documentation, releases, and compliance certifications.
• Prepare and maintain contract‑related reports for project management and corporate leadership.

Qualifications

• Bachelor’s degree in engineering, construction management, business, or a related field.
• More than 3 years of experience in contract administration, preferably in heavy civil, nuclear, or industrial construction.
• Knowledge of contract law, construction practices, and risk management principles.
• Excellent organizational skills and strong attention to detail.
• Proficiency with Microsoft Office; experience with project management or contract management software is preferred.
• Strong written and verbal communication skills.
• Ability to work independently while supporting multiple stakeholders in a dynamic environment. #LI-IS1

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary
• Openings are to fill both existing vacancies and newly created positions

Base Compensation:80,000 -120000
(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discriminationand complywith all laws regarding human rights in the provinces where we operate.