Contracting Specialist - 1 Year contract - Remote Canada

Smile Digital Health; Canada; Remote; CAD 70,000 - 100,000; Full time

Job summary

At a leading digital health company, the Contract Specialist plays a pivotal role in managing contract processes and ensuring compliance. This position involves working collaboratively across teams to negotiate, review, and finalize contracts, enhancing organizational value while maintaining legal and operational standards. Candidates should have experience in contract management and a strong background in communication and negotiation.

Benefits

Remote work environment

Flexible time off policy

Competitive salary and health benefits

RRSP/TFSA/401K contributions

Life and disability insurance

Employee Assistance Program

FHI Study Program and Skillsoft Learning

Super HAPI Fun Club

Qualifications

• 3 years of experience in contract management or in-house legal roles.
• Experience in healthcare or technology industries preferred.
• Proven ability to lead contract negotiations.

Responsibilities

• Manage various agreements including software licenses and vendor contracts.
• Collaborate with cross-functional teams for contract compliance.
• Guide internal teams on contractual risks.

Skills

Communication

Attention to detail

Negotiation

Organizational skills

Problem-solving

Analytical skills

Education

Post-secondary education in Business, Commerce, Law, or related field

Tools

Contract Lifecycle Management (CLM) software

Job description

Working for a company like Smile Digital Health means supporting our mandate for #BetterGlobalHealth. We strive towards this goal every day, and the results can be seen in the impact of our innovative health data platform and data management solutions, which are used in over 20 countries. We were #19 on Deloitte's Technology Fast 50 Ranking for 2024!

Smile Digital Health makes it easy for healthcare stakeholders to collect and exchange data with our leading FHIR-based data liberation platform.

At its heart, the Smile platform enables people and organizations to better manage healthcare data. We help generate and liberate structured healthcare data to ensure effective delivery across care teams and health systems, bringing #BetterGlobalHealth to patients every day!

Apply today and find plenty of reasons to SMILE!

Reporting to the Manager, Contracts, the Contract Specialist will support Smile’s contracts team by managing risk and ensuring business needs are met through effective contract and procurement processes within an established framework. This role involves managing relationships throughout the contract lifecycle, from RFP support to reviewing and negotiating supplier and customer contracts, to ensure value-driven outcomes for the organization and its clients.

Responsibilities:

1. Prepare, review, negotiate, and administer a variety of agreements including software licenses, partner agreements, vendor contracts, NDAs, and service agreements.
2. Collaborate with cross-functional teams such as sales, delivery, compliance, procurement, finance, and operations to ensure contract compliance with legal, financial, and operational standards.
3. Implement and update policies, procedures, and best practices for contracts and procurement.
4. Support the RFP process by working with the Pursuit team, including drafting and evaluating proposals.
5. Review vendor contracts in accordance with sourcing policies to support procurement.
6. Maintain an organized contract management system, tracking deliverables, renewals, and compliance.
7. Guide internal teams on contractual risks and recommend strategies to mitigate liabilities and strengthen relationships.
8. Assist in negotiations, ensuring adherence to governance and policies, and completing approvals.
9. Maintain a vendor database to track performance and service quality.
10. Ensure compliance with applicable laws and regulations.
11. Generate reports for teams and leadership as needed.

Requirements:

1. At least 3 years of experience in contract management or compliance, or 2+ years in an in-house legal or contracts department, preferably within a software or professional services environment.
2. Experience in healthcare and/or technology industries is preferred.
3. Post-secondary education in Business, Commerce, Law, or a related field, or equivalent experience.
4. Proven ability to lead contract negotiations and collaborate with stakeholders efficiently.
5. Excellent communication skills, with persuasive and consensus-building abilities.
6. Strong attention to detail and ability to interpret complex legal, business, and technical documents.
7. Ability to work effectively in fast-paced, complex environments independently and in teams.
8. Strong interpersonal skills for effective collaboration with internal and external partners.
9. Experience leading or contributing to continuous improvement initiatives.
10. Excellent organizational, problem-solving, analytical, and decision-making skills.
11. Experience with Contract Lifecycle Management (CLM) software is strongly preferred.

Benefits include:

• Remote work environment
• Flexible time off policy including PTO, personal, and sick days
• Competitive salary and health benefits
• RRSP/TFSA/401K contributions
• Life and disability insurance
• Employee Assistance Program
• FHI Study Program and Skillsoft Learning
• Super HAPI Fun Club

Smile values diversity, inclusion, and belonging, and encourages candidates of all backgrounds to apply. Please inform us if you require accommodations during the interview or employment process.