Contracting Administrator

iA Financial Group; Quebec; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

PPI Management Inc. in Québec is seeking a Contracting Administrator to support independent insurance advisors by facilitating contracting with insurers and resolving licensing and commission inquiries. This role offers hybrid work up to 3 days per week and a collaborative team environment.

We value a minimum of 2 years contracting experience with an MGA, bilingual French/English is an asset, and proficiency with WealthServ, APEXA, and MS Office. Location: Québec; posting end date 2026-11-13.

Qualifications

• A minimum of 2 years’ contracting experience with an existing Managing General Agency or similar environment.
• Industry designations (FLMI, ACS, AIAA) desirable.
• Superior organizational and time management skills with demonstrated ability to effectively manage multiple tasks and responsibilities.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information in a professional manner.

Responsibilities

• Facilitate the completion of advisor contracting and transfers, including buy-In and business consolidation, with the insurance carriers.
• Communicate with advisor and ensuring they are updated regularly on current status.
• Own assigned files and ensure data quality, including recognizing urgencies and assisting in resolution of problems that may delay processing.
• Review advisor contracts for accuracy and communicate outstanding requirements.
• Onboard and screen advisor through APEXA system, resolve compliance until completion and approval of their contract with PPI.
• Coordinate the setup of advisors on insurance carrier websites to access their commission statements.

Skills

Bilingual French/English

Contracting/Contract administration

Organizational skills

MS Office (Outlook/Word/Excel/PowerPnt

WealthServ/APEXA knowledge

Tools

WealthServ

APEXA

MS Office

Job description

Job Description

PPI company overview:

PPI (an independent subsidiary of iA Financial) is an Insurance Marketing Organization that sits between independent advisors and insurance companies. From coast-to-coast, we provide value-added services and support such as digital tools, education, marketing, and processing, to help advisors elevate and grow their business with a socially responsible mindset.

At PPI, each day you have the opportunity to make a meaningful difference when you support our independent insurance advisors in providing financial security and peace of mind to their clients: Canadian families and businesses.

When you join PPI you will be part of a diverse, inclusive and equitable place to work that values different perspectives. You will benefit from a culture that is people-focused, inclusive and collaborative with opportunities to learn and develop your skills, develop your career and make a meaningful impact.

Our people drive our progress through innovative ideas and a commitment to excellence. We work hard and always ensure we have fun along the way.

PPI is pleased to provide employees with the flexibility of a hybrid work environment. This role is eligible for working from home up to 3 days per week.

For more information about PPI visit: www.ppi.ca.

Contracting Administrator

The role of the Contracting Administrator is to ensure the maintenance of service levels for advisors by efficiently facilitating their contracting with insurers. The role also involves resolving issues related to advisors’ licensing and investigating and resolving inquiries related to contracting and commissions, including matters involving bonus commission rates.

Key Responsibilities:

• Facilitate the completion of advisor contracting and transfers, including buy-In and business consolidation, with the insurance carriers
• Communicate with advisor and ensuring they are updated regularly on current status
• Assume ownership of assigned files and quality of data, including recognizing any urgencies and assisting in the resolution of problems that may prevent a file from moving through the process as quickly as possible and understanding the downstream impact on reporting and commissions
• Review advisor contracts for accuracy and communicate with advisors regarding any outstanding requirements
• Onboard and screen advisor through APEXA system, communicate any issues with compliance until completion and approval of their contract with PPI
• Work with the APEXA system to facilitate advisor’s contracting and transfers.
• Assist advisor with provincial licencing and sponsorship requests
• Anticipate the needs of advisors and follow established processes for informing advisors of important details related to contracting
• Investigate and facilitate the resolution of inquiries and/or issues relating to advisor contracting, licensing and commission overrides including communicating with the insurance carriers, advisors and appropriate departments within PPI.
• Coordinate the set-up of advisors on insurance carrier websites in order to access their commission statements as well as view their business
• Ensure all tasks are completed according to PPI guidelines and standards and work with the Team Leader and Manager/Director, Agency Services to effectively accomplish identified department goals and objectives
• Demonstrate behaviors that reflect and align with PPI’s ESG (Environmental, Social and Governance) commitments to our advisors, their clients and our employees
• Additional responsibilities, duties and special projects as identified

Education, Experience and Skills:

• Bilingual in French and English is an asset
• A minimum of 2 years’ contracting experience with an existing Managing General Agency or similar work environment
• Industry designation(s) (FLMI, ACS, AIAA) desirable
• Superior organizational and time management skills with demonstrated ability to effectively manage multiple tasks and responsibilities
• Proven accuracy, attention to detail and data entry skills
• Excellent written and verbal communication skills
• Strong interpersonal skills with a demonstrated ability to develop and maintain relationships and work within a team environment
• Ability to represent self, office, and organization in a professional, positive manner at all times
• Ability to handle sensitive and confidential information in a professional manner
• Knowledge of WealthServ, APEXA and Microsoft Office programs; Outlook, Word, Excel and PowerPoint in particular

We thank all applicants for applying, however, only those selected for an interview will be contacted. Your resume may be used for other vacancies.

Location(s)

Québec / 6700, boulevard Pierre-Bertrand

Other Possible Location(s)

Company

PPI Management Inc.

Posting End Date

2026-11-13

Company Overview

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

iA Financial group includes of the following entities: iA Services financiers, iA assurance auto et habitation, iA Gestion privée de patrimoine, PPI Management, Investia, iA Gestion de placements, Prysm, iA Clarington, Michel Rhéaume et associés, Garanties Nationales, WGI Manufacturing, WGI Service Plan Division, Lubrico, iA Financement auto

Our Commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.