Contract Specialist

Incognito Software Systems Inc; Ontario; Remote; CAD 65,000 - 85,000; Full time

Job summary

A leading software company in Canada is seeking a Contract Specialist to manage contract negotiations and ensure compliance with legal standards. The successful candidate will collaborate with various departments and oversee contract processes, making a significant impact within the organization. This role offers opportunities for professional growth and the option to work remotely within Canada.

Benefits

Generous health benefits package

Extra day off on your birthday

Support through peer mentoring

Career development plans and tuition reimbursement

Recognition and rewards for great work

Qualifications

• Minimum five years experience in contract negotiations preferred.
• Strong negotiation, organizational, and project management skills required.
• Experience with privacy legislation is a plus.

Responsibilities

• Manage contract lifecycle processes ensuring compliance and deadlines.
• Coordinate with legal teams on RFx and contract reviews.
• Analyze contracts and provide proactive advice.

Skills

Negotiation

Organizational Skills

Problem-Solving

Communication

Project Management

Tools

Microsoft Excel

Microsoft Word

Salesforce CRM

Job description

The Contract Specialist will be responsible for managing contract negotiations, handling legal and insurance aspects of RFx processes, and ensuring compliance with Canadian and U.S. privacy laws. The role requires strong organizational skills, attention to detail, self-motivation, and involves collaboration with Finance, Sales, and Marketing teams while reporting to the Director of Finance.

Job Description :

As the Contract Specialist, you will coordinate with internal and external stakeholders on the negotiation and implementation of all agreements and will lead the legal and insurance review of the RFx process. This role will include review of privacy legislation (Canada and USA).

The successful candidate will be organized, detail oriented, and self-motivated. The Contract Specialist will report to the Director of Finance and will work closely with Sales and Marketing and Finance teams.

Responsibilities (How you will make an impact)

• Coordinate the legal and insurance review for RFx and contract lifecycle processes from initial intake / contract award to final submission, ensuring deadlines are met and adherence to internal guidelines / standards and compliance with external regulations, where applicable
• Analyze and comment on RFx, contracts, and contract-related documents and give proactive advice – liaise with Senior Legal Counsel, as necessary
• Review customer-proposed terms and conditions, risk identification, and act as a liaison between internal and external parties. Participate in contract negotiations and formulation / implementation of negotiation strategy
• Work closely with the customer's legal team, procurement, and business units to complete requests independently
• Maintain contractual documentation in the contract database and CRM, where applicable, including capturing internal data / exceptions, and provide summaries to internal stakeholders
• Spearhead the standardization of contracts and improvement processes for the internal legal department and participate in system or process improvement initiatives in legal and G&A department, in general
• Review privacy legislation (Canada and USA) proactively and highlight key takeaways or impact for internal stakeholders.
• Work and collaborate with internal customers on contract and legislation related queries / matters, evaluation of terms and condition and contracts related to vendor / purchasing agreements, and security questionnaires

Qualifications (What you will bring to the team)

• Minimum five years experience managing contract negotiations and working with internal stakeholders to support a technology business, is preferred
• Excellent communication and problem-solving abilities
• Strong negotiation, organizational, and project management skills
• Ability to manage multiple priorities and collaborate across departments
• Proven track record of responsiveness and dependability in a deadline driven environment
• Experience with privacy legislation, is a plus!

Technical Skills

• Experience with Microsoft products - Excel, Word, PowerPoint, Outlook and SharePoint.
• Experience with contract management, salesforce CRM, or workflow software tools is a plus.
• Generous health benefits package
• An extra day off on your birthday
• Support through peer mentoring, career development plans, and tuition reimbursement opportunities
• An opportunity for professional growth where great work is recognized and rewarded
• A chance to put your experience to work to serve and support libraries worldwide
• The option to work remotely within Canada or from our office in Toronto

Our Mission (A little about our values)

Our growing staff (aka BiblioTeam and BiblioBuddies) support library customers in making the most of the BiblioCommons enterprise suite of products. Our mission is to support libraries in ensuring that the online public library experience is as welcoming and inspiring as a visit to a physical library.

A lot of companies tout 'social impact', but at BiblioCommons we serve over 8 million diverse users each month by partnering with over 370 public libraries (including consortia members) in Canada and the US. Libraries are more than just book stacks—they are public spaces that foster learning, connection, and community; and BiblioCommons brings that community online with clever software that powers many of the largest libraries.

Find out more about our people and culture at BiblioCommons.com / Careers

LI-AA1

Worker Type : Regular

Number of Openings Available :

About Us

BiblioCommons builds software that transforms the public library's essential online services—their website, catalog, events calendar, and app—from transactions to integrated experiences that delight over 10 million library patrons.

BiblioCommons is an equal opportunity employer, we recruit, hire, train, promote and provide all other privileges of employment to qualified people without regard to age, race, colour, creed, national origin, gender, gender identity, gender expression, disability, marital status, citizenship status, ethnicity, familial status, religion, sexual orientation or any other classification for which discrimination is prohibited.