Contract Management Advisor

Strathcona County; Sherwood Park; Hybrid; CAD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Extended health & dental coverage

Wellness spending account

Life and disability insurance

Pension programs

Earned day off program

Employee assistance program

Job summary

Strathcona County is seeking a Department Contract Management Advisor to lead and optimize contract governance and procurement processes. Reporting to the Deputy Chief of Strategic Services, you will guide complex contracting initiatives, ensure compliance, and help drive strategic improvements across the department.

This temporary full-time role up to 12 months involves collaborating with Legislative, Legal and Procurement Services, managing diverse contract portfolios, and enhancing

Qualifications

• Related post-secondary diploma or degree with 3–5 years experience in corporate contracting/supply chain contract management.
• Experience or coursework in Canadian Contract Law is an asset.
• Strong understanding of contract management and the legal context in a public sector environment; supplier performance, project and change management experience are assets.
• Experience managing contracts in emergency services, public safety, or related environments is an asset.
• Experience handling complex portfolios including leases, grants, consulting, software, sponsorship, and mutual aid agreements.

Responsibilities

• Oversee and deliver departmental contract management to support the corporate contracting centre led program.
• Develop, oversee and maintain processes aligning to corporate policies and standards for contract management.
• Draft amendments, extensions, and other contract-related documents in collaboration with senior advisors.
• Monitor contract performance, obligations, expiry dates and PO balances; identify risks and opportunities.
• Conduct audits and maintain contract procurement records; ensure proper authorization and lifecycle documentation.
• Coordinate non-competitive procurement and RFP processes; prepare documentation and evaluate responses.

Skills

Contract management

Analytical thinking

Communication skills

Vendor relations

Education

Diploma or Degree

Tools

Oracle

Adobe Sign

SharePoint

Job description

Reporting to the Deputy Chief of Strategic Services, the Department Contract Management Advisor is an exciting opportunity to make a significant impact on the department's procurement and contracting operations. In this highly collaborative and influential role, you'll provide expert advice, guide complex contracting initiatives, strengthen governance and compliance, and help drive strategic business improvements. Working closely with Legislative, Legal and Procurement Services, you'll play a key role in reducing risk, optimizing resources, and ensuring contracts deliver maximum value while supporting the department's long term success.

This posting is for 1 temporary full-time position up to 12 months

Key Responsibilities

• Oversee and deliver departmental contract management to ensure successful delivery of the County's corporate contracting centre led program
• Develop, oversee implementation and maintain departmental processes that align to corporate policies, directives, guidelines and standards relating to contract management
• Develop contract related documentation, including amendments, extensions, assignments, terminations and other correspondence, in collaboration with the Senior Corporate Contracting Advisor
• Monitor contract performance, obligations, expiry dates, values and purchase order balances, identifying risks, opportunities and areas requiring follow-up
• Conduct audits and maintain oversight of contract and procurement records to ensure documentation is complete, accurate, appropriately authorized and maintained throughout the contract lifecycle
• Facilitate non-competitive procurement processes and department Request for Quote processes, including preparing procurement documentation, soliciting suppliers, evaluating responses and coordinating contract execution
• Monitor departmental compliance with the Corporate Contracting Directive and provide regular reporting and recommendations to the Deputy Chief, Strategic Services and Fire Chief
• Advise Deputy Chief of Strategic Services and Legislative Services if there is an anticipated or an actual event of non-compliance of the Corporate Contracting Directive
• Research, identify, recommend and implement best practices to enhance and modernize procurement within the department.
• Build and maintain positive supplier relationships, including coordinating contract changes and execution and addressing contractual obligations, issues and inquiries
• Identify opportunities to improve contract and procurement processes, develop department-specific procedures and tools, and support the implementation of electronic signatures and other process efficiencies
• Monitor compliance with corporate contracting requirements, identify actual or potential non-compliance, and provide recommendations to department leadership and Corporate Contracting
• Collaborate with Legislative Services and the Contract Management Branch to assess contract questions, issues, claims and disputes, and contribute to continuous improvement of corporate contracting practices

Qualifications and Skills

• Related Post secondary Diploma or Degree (eg:Business, Project or Contract Management, Procurement, Public Administration/Policy, Law, etc.) with 3-5 years experience in a corporate contracting or supply chain environment performing contract management responsibilities
• Experience or coursework in Canadian Contract Law is considered an asset
• Strong understanding of contract management and the legal context of contracts (public sector environment) with experience in supplier performance management, project management and change management considered an asset
• Experience managing contracts within emergency services, public safety, or a related environment would be considered an asset
• Demonstrated experience managing complex and diverse contract portfolios, including leases, grants, consulting, software, sponsorship, and mutual aid agreements
• Ability to work with technology that supports contract management and familiarity with Oracle, Adobe Sign, and Microsoft products such as SharePoint is an asset
• Excellent listening, verbal and written communication skills with the ability to mediate, lead and facilitate meetings with business areas and suppliers
• Demonstrated ability to adapt to rapidly changing situations and conflicting priorities while maintaining a high degree of professionalism and diplomacy
• Strong analytical, critical thinking, decision-making and problem-solving skills
• Ability to build effective working relationships and collaborate with employees across diverse roles, functions and levels of the organization

Who We Are

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.

Why Join Strathcona County (depending on position)

• Competitive salary and comprehensive benefits package, which includes:
  • Extended health and dental coverage
  • Health and wellness spending account
  • Life and disability insurance
  • Retirement and pension programs
  • Earned day off program
  • Employee and family assistance program
• Commitment to employee development, through internal and external training and development opportunities
• Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered. This role may be eligible to participate in our hybrid work program.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.