Contract Coordinator - Industrial

Bird Construction; Edmonton; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Contracts Coordinator to manage and administer contracts for high-value construction projects. This role requires effective collaboration with project teams to ensure compliance with contractual obligations and successful project execution. You will be responsible for preparing and negotiating contract documents, coordinating subcontractor activities, and maintaining excellent relationships with clients and suppliers. Join a dynamic team that values respect, collaboration, and a solution-focused mindset, where you can unlock your potential and achieve your career goals in a supportive environment.

Qualifications

• 3+ years’ project experience in the construction industry.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong presentation and negotiation skills.

Responsibilities

• Administer contracts with clients, consultants, and subcontractors.
• Support project teams with contract execution and compliance.
• Maintain relationships with clients and subcontractors.

Skills

Project Coordination

Financial Management

Critical Thinking

Interpersonal Skills

Negotiation Skills

Problem-Solving

Organizational Skills

Communication Skills

Education

Post-secondary education in a related field

Tools

MS Word

MS Excel

MS Outlook

MS Project

Primavera P6

Job description

Contract Coordinator - Industrial

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Senior Manager, Contracts & Commercial, the Contracts Coordinator will be responsible for the successful administration of contracts with clients, consultants, subcontractors and suppliers.

This position is Edmonton based but will require travel to client sites.

What You Will Be Working On

• Work within a multi-disciplined team on fast paced, high value construction projects with responsibility towards Contractual obligations to ensure alignment between the client, our team, and our subcontractors.
• Ensure effective execution of company policies and procedures relating to project execution, contract and risk management.
• Support the project manager/project teams with administration in relation to the execution of Contracts.
• Ensure preparation of all contract documents are in accordance with company standards.
• Works effectively with project personnel to support subcontract execution for the project(s).
• Work closely with the director of operations, project manager, estimator, superintendent and other members of the project teams such that the project priorities are achieved.
• Contract administration including but not limited to:
  • Preparation, processing, negotiation and execution of contract documents in accordance with company and client requirements and standards.
  • Preparation of bid documents including specifications.
  • Sub-trade tendering.
  • Analyze bids from subcontractors and suppliers.
  • Bid clarification meetings.
  • Bid summaries and recommendations.
  • Manage contract reporting activities and identify and track deliverables.
• Ongoing contract and subcontract coordination activities including:
  • Chairing and minuting contract and subcontract meetings.
  • Reviewing and negotiating change orders, variations and change issues.
  • Preparing narratives and entitlement documentation.
  • Track and ensure fulfillment of subcontract requirements and agreements during the course of the project(s).
  • Contractual correspondence with client and subcontractors as appropriate to address contractual and commercial issues.
  • Developing and implementing Change Management procedures and track contract and subcontract changes/modifications.
  • Maintain filing systems and logs for all contract related documents and correspondence.
  • Reviewing subcontractor invoicing for compliance with subcontract terms.
  • Supporting project team in preparing invoices, forecasting costs, and projecting profits on the project(s).
• Maintain the highest standards of professional ethics and integrity when representing Bird.
• Assist in maintaining subcontractor performance records and pertinent data on each subcontractor.
• Claims avoidance and management, including forensic analysis of cost and schedule impacts for preparation of claims submissions.
• Maintain excellent relationships with clients, subcontractors, suppliers and the public.
• Train project teams on the implementation of contract processes and procedures and contractual requirements/obligations.
• Liaise with project teams on a variety of matters as required and provide key updates to the District Management and Risk Management groups as necessary when issues arise.
• Develop and implement District and Company-wide best processes and policies.
• Review and action all surety and insurance requirements for the project and ensure compliance with surety provided for subcontracts.

What We Are Looking For

• Post-secondary education, such as a degree or diploma in a related field, and/or relevant combination of experience.
• 3+ years’ project experience in the construction industry.
• Ability to use MS Word, Excel, Outlook, MS Project and Primavera P6.
• Excellent financial and numeracy management skills.
• Working knowledge of contract language and legal requirements of contracts.
• Ability to inspire trust in difficult situations by instilling confidence and engaging people on matters that affect them.
• Ability to forge, grow and maintain positive relationships.
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities. Capable of handling pressure and challenges.
• Ability to work within tight deadlines and prioritization of work to achieve them.
• Strong project coordination, organizational and investigative skills.
• Strong critical thinking, troubleshooting, and problem-solving skills.
• Strong presentation skills with the ability to simply complex concepts.
• Strong interpersonal, communication, and negotiation skills.
• Demonstrates a sense of urgency and strong commitment to achieving goals. Ability to work in challenging, fast paced environment.
• Superior written and verbal communication skills at multiple levels.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.