Contract Coordinator - Facility Maintenance and Operations

Black & McDonald Ltd. is hiring a Contract Coordinator for the FMO Division for the Air Canada Portfolio based in Dorval, Quebec. Reporting to the Facility Supervisor and the Regional Operations Manager, the Contract Coordinator is an integral component in providing clients with quality service that adds value to their core business, supporting Air Canada Portfolio locations in Eastern Canada.

A positive attitude within a learning environment is essential. You’ll develop solutions related to client needs & challenges; you’ll learn to think on your feet. You’ll receive guidance but not micromanagement from your manager. You’ll be relied upon and trusted to initiate process improvements that enhance the team’s output and satisfaction.

Duties and Responsibilities

• Procurement with regards to approvals and processes related to the maintenance contract
• Investigate and provide solutions to client inquiries
• Invite tenders, consult with suppliers & subcontractors, and obtain quotations
• Leverage the organization’s buying power to optimize costs, access new suppliers, reduce lead times, and guarantee supply
• Issue purchase orders for goods or services that meet the expectations of the organization
• Coordinate maintenance & repairs with subcontractors and clients
• Escort subcontractors in secure areas
• Investigate and provide solutions to subcontractor inquiries
• Confirm and validate subcontractor services via report submissions
• Reference and maintain hard and soft copies of client maintenance agreements
• Client reporting and engagement
• Utilize the client’s computerized maintenance management system to track and manage tasks

Skills, Abilities, and Other Requirements

• Proficiency with computers is a strong asset (MS Office, CMMS)
• Familiarity with commercial building systems is a strong asset
• Maintains a professional demeanor at all times with fellow employees, vendors, subcontractors, and clients
• Ability to cope under pressure and maintain focus, dealing effectively with setbacks while remaining positive
• Embraces change and is always willing to adopt new practices
• Ability to approach problems logically, under pressure and seek innovative solutions
• Communicates effectively (verbally and written) at all levels within an organization and with external parties including enforcing authorities
• Values and respects others, encourages and supports diversity
• Ability to work independently with limited supervision
• Able to obtain site-required Security Clearance
• Criminal background check required

Black & McDonald welcomes and encourages applications from persons with accessibility accommodation requirements. Accessibility accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.