Contract Conformance Specialist III

Airswift; Calgary; Hybrid; CAD 80,000 - 110,000; Full time

Job summary

A leading company in the energy sector seeks a Contract Conformance Specialist III for a one-year contract based in Calgary. The role involves managing contract administration for significant projects, ensuring compliance, and facilitating communication between stakeholders. Candidates should have a background in engineering or contract administration, demonstrating strong problem-solving and negotiation skills, with tools experience in Microsoft Office and SAP being highly desirable.

Benefits

Hybrid work schedule

Comprehensive benefits package

Qualifications

• Experience in legal, engineering, construction, and contract administration.
• Specific knowledge of contracting processes in the energy sector.
• Ability to manage and resolve contractual issues effectively.

Responsibilities

• Manage the administration of contracts on major projects.
• Facilitate communication and documentation related to contracts.
• Review documents for compliance and maintain contractor logs.

Skills

Communication

Negotiation

Problem Solving

Technical Writing

Organizational Skills

Education

Bachelor’s degree in engineering, construction, legal, technical or business discipline

Associates degree with 7 years of experience

Tools

Microsoft Office

SAP

Oracle

SharePoint

ProjectWise

Job description

Airswift is looking for: Contract Conformance Specialist III


Location: Calgary, Edmonton or Toronto


Schedule: Monday to Friday (Hybrid)


Duration: 1-year contract





The Contract Conformance Specialist (CCS) is accountable for the day-to-day conformance responsibilities for all contractual arrangements of assigned capital and maintenance projects.





• The CCS manages the entire administration stages of the contracts on the Projects.


• The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met.


• The CCS facilitates the timely identification, communication, and resolution of contractual


matters.


• The CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls and other functional groups.


• The CCS reports directly to the SCM Major Project Lead unless directed otherwise. The CCS has an indirect reporting relationship to the Business Owner.





MIN QUALIFICATIONS:


• Bachelor’s degree in an engineering, construction, legal, technical or business discipline with some experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry; or Associates degree with a minimum 7 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.


• Specific knowledge and experience in contracting process and issues related to energy industry construction projects.


• Fundamental understanding of intent, context purpose and utilization of all documents typically included in or required by a contract.





DIMENSIONS


• Assigned Major projects with a consolidated total of up to $500MM per year.


• Assigned projects each typically up to 2 years duration.





DESIRED SKILLS:


• Demonstrated ability to communicate in a clear, concise, and organized manner.


• Demonstrated excellent human relations, influencing, and listening skills to deal effectively with all levels of employees and management.


• Ability to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting.


• Ability to support the negotiation of complex contracting issues.


• Experience with sourcing and administration of large ($100M+) Engineering, Procurement and Construction (EPC) Agreements considered a highly desirable asset.


• Ability to manage multiple tasks and to perform work with a reasonable level of supervision.


• Ability to communicate and interact effectively in a team environment.


• Excellent organizational skills.


• Excellent technical writing skills.


• Ability to effectively prioritize work in a timely manner.


• Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises.


• Demonstrated proficiency working with office computer applications such as Microsoft Office, SAP, Oracle, ProjectWise and SharePoint.





DUTIES AND RESPONSIBILITIES:


• Demonstrate understanding of and compliance with Project Execution contracting strategy.


• Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.


• Assist in writing technical contract describing the scope, pricing, and special instructions for each assigned project.


• Coordinate with the SCM Team Lead to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporated in the final contract documents.


• Lead contract negotiations with potential proponents during the contract bidding and formation phases.


• Coordinate project team in its development of a project specific communication plan.


• Participate and assist with training regarding contract conformance to team and third-party personnel.


• Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.


• Maintain contractor correspondence and documentation logs.


• Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.


• Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders.


• Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor.


• Establish and implement project contract document control and retention system in compliance with company procedures.


• Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor.


• Coordinate with project team, SCM Team Lead and legal lead, as required, in resolution of contractual issues/claims as they arise.


• Request, monitor and track Work Releases (WR) for project outside services providers throughout the project duration.


• Coordinate contract close-out with project team to ensure strict compliance with the related contracts.


• Close out project contract files and submit for retention in compliance with Company procedures.


• Prepare for and provide assistance during company and external compliance audits.


• Ongoing communication regarding project’s contractual requirements, practices and issues, including providing weekly and monthly status updates to management.





WORK CONDITIONS:


• The CCS’s primary location will be the company's office or project field office location.


• The position will require some travel, approximately 10-25% of the time as required, within the assigned Project.