Contract Advisor - Methods Analyst I

City Of Edmonton; Edmonton; On-site; Full time

Job summary

The City of Edmonton is seeking a Contract Advisor to enhance procurement and contract management. This role involves collaboration with various stakeholders and requires expertise in procurement processes. Ideal candidates will have a strong educational background and relevant experience in a public sector environment.

Qualifications

• Minimum of two years related work experience in a large public sector organization.
• Technical/Professional Accreditation such as SCMP or CPP certification.

Responsibilities

• Manage contracts, including analysis, monitoring, and reporting.
• Guide and support procurement processes.
• Build and maintain relationships with stakeholders.

Skills

Analytical

Communication

Problem-Solving

Research

Teamwork

Education

University Degree in Business, Public Administration, or related discipline

Tools

SAP

Job description

The City of Edmonton - Parks & Roads Services is looking for a dynamic and detail-oriented Contract Advisor to join our team! In this role, you will play a key part in ensuring the efficient and effective management of procurements and contracts, which is vital to the success of our services to the community. You will collaborate with various internal and external collaborators, providing expertise and guidance throughout the procurement and contract lifecycle. If you are passionate about contributing to a positive and collaborative work environment and have a strong background in procurement and contracts, we encourage you to apply.

What will you do?

• Work with business units to identify business needs and develop technical scopes and specifications
• Guide and support procurement processes
• Manage contracts, including analysis, monitoring, and reporting
• Conduct research to identify and evaluate best business practices
• Prepare specifications and draft contracts and clauses
• Draft procurement documents
• Create KPIs and performance expectations for contracts
• Assist in identifying and reporting contract budgets
• Implement operational efficiencies and financial savings into contracts
• Lead the evaluation committee on procurement evaluations, negotiations, and debriefs
• Build and maintain relationships with internal and external stakeholders
• Act as a central resource for contract activities, documentation and inquiries
• Monitor and support operational contract managers' compliance with contract documentation
• Monitor contract performance and progress and report as necessary
• Respond to and resolve contract inquiries and assist with contract interpretation
• Review contract clauses for enforcement
• Manage contract changes, including preparing packages for approval and maintaining documentation
• Assist to resolve payment issues where contracts require changes
• Assist with contract closeout activities
• Build, implement, and maintain consistent processes across the Branch and support continuous improvement and innovation
• Conduct market research, online searches and environmental scanning
• Collaborate with other municipalities
• Provide support to the Supervisor as required
• Coordinate and/or lead assigned projects and initiatives
• Represent the section by participating on internal and external working groups and committees
• Develop and generate reports to facilitate and support contract budgeting and monitor expenses
• Conduct analysis on contract information and statistics
• Other duties as assigned

Qualifications

• University Degree in Business, Public Administration, or a related discipline
• A minimum of two (2) years directly related work experience, preferably in a large, public sector organization
• Technical/Professional Accreditation including licenses and certifications required for the job such as Supply Chain Management Professional (SCMP) designation, Certified Procurement Professional (CPP) certification, etc.

Assets:

• Experience with SAP
• Project Management Professional (PMP) designation is preferred
• Certification in Supply Chain Management, Procurement or related field
  

Skills required for success:

• Thorough knowledge of and experience with supply chain/procurement legislation, policies, processes and trade agreements
• Knowledge and understanding of RFx methods and approaches
• Knowledge of category management and strategic sourcing methodologies and approaches
• Excellent listening, verbal, and written communication, presentation and facilitation skills
• Excellent customer service skills
• Strong analytical, critical thinking, decision-making, and problem-solving skills
• Strong research skills
• Ability to determine appropriate procurement and sourcing strategies
• Ability to lead and facilitate meetings with business partners and suppliers
• Ability to identify risks and mitigation strategies in procurement processes
• Ability to identify where non-standard processes should apply; ability to make effective recommendations and seek approval for action as required
• Ability to perform work with a high degree of accuracy and completeness of documentation
• Ability to adapt to rapidly changing situations and conflicting priorities while maintaining a high degree of professionalism
• Ability to work effectively in a team environment
• Ability to develop and maintain effective and professional working relationships with colleagues, business partners, and suppliers
• Ability to consider impact on other organizations and business units
• Strong business writing skills including drafting contracts and clauses
• Demonstrated experience and skills in contract negotiations, evaluations and debriefs
• Demonstrated ability to work in a self-directed manner with minimal guidance and supervision
• Ability to make well-thought-out, independent decisions using business acumen and working with legislation, corporate policies and guidelines
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [e-mail]. Learn more about our benefits https://bit.ly/COEbenefits.

Up to 1 temporary full-time position for up to 6 months

Hours of Work: 33.75 hours per week

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary Range: $41.172 - $51.438 (Hourly)
Talent Acquisition Consultant: AM / SB

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Classification Title: Methods Analyst I
Posting Date: May 12, 2025
Closing Date: May 26, 2025 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: City Operations
Work Location(s): 16th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4