Contract Administrator

LJB Inc.; Markham; On-site; CAD 110,000 - 135,000; Full time

Job summary

LJB Inc. in Toronto, Ontario is seeking a Contract Administrator with 5-10 years of experience in infrastructure construction to manage municipal contracts from award through final closeout.

You will coordinate with project managers, contractors, and inspectors to ensure compliance with contract documents and standards. Qualifications include a civil engineering technology diploma or equivalent, and a licensed P.Eng.

Qualifications

• Diploma in Civil Engineering Technology or equivalent.
• P.Eng. licensed in Ontario or C.E.T. designation.
• 10–15 years in municipal infrastructure construction contract administration.
• Class G driver's license.

Responsibilities

• Administer municipal infrastructure construction contracts from award through substantial performance and final completion.
• Interpret and administer contract documents, specifications, drawings, and applicable municipal standards.
• Review and process contractor progress payments, payment certificates, invoices, and supporting documentation.
• Coordinate contract closeout, including deficiency resolution, final documentation, warranties, and acceptance requirements.
• Monitor contractor compliance with contractual requirements and established project schedules.

Skills

Strong written and verbal comms

Organizational skills

Problem-solving

Multi-stakeholder coordination

Education

Diploma in Civil Engineering Technology

P.Eng. licensed in Ontario or C.E.T. designation

Job description

Brief Description

As a growing, forward-thinking firm, LJB Canada, Inc., is expanding our impact across the country by delivering innovative, community-focused engineering solutions. Founded in 1966, we specialize in civil and structural engineering, with additional expertise in geospatial, safety, and environmental services. Our broad technical capabilities and diverse client base have allowed us to deliver successful projects in all 50 states and several countries.

Within our Underground Services Practice, we are seeking a Contract Administrator in Toronto, Ontario with 5-10 years of experience in infrastructure construction. The Contract Administrator will work in coordination with the project manager, contractors, municipal representatives, and construction inspection personnel; the Contract Administrator will be responsible for ensuring construction contracts are administered in accordance with contract documents, technical specifications, applicable standards, and project requirements.

Annual Compensation: $110,000 - $135,000 based upon experience, certifications, and regional market standards.

Benefit Information: Here.

Contract Administration

SENIOR PROJECT MANAGER ESSENTIAL FUNCTIONS:

• Administer municipal infrastructure construction contracts from award through substantial performance and final completion.
• Interpret and administer contract documents, specifications, drawings, and applicable municipal standards.
• Review and process contractor progress payments, payment certificates, invoices, and supporting documentation.
• Evaluate and document change orders, claims, and contract amendments.
• Review requests for information (RFIs), shop drawings, technical submissions, and proposed construction methods.
• Monitor contractor compliance with contractual requirements and established project schedules.
• Maintain accurate records of contract correspondence, meeting minutes, decisions, and project documentation.
• Coordinate contract closeout, including deficiency resolution, final documentation, warranties, and acceptance requirements.
• Schedule, manage, and facilitate construction meetings.

Construction Coordination And Oversight

• Coordinate construction activities with the project manager, site inspector, contractor, and other stakeholders.
• Participate in pre-construction meetings, progress meetings, and site reviews.
• Monitor construction progress and identify potential schedule, budget, quality, or contractual concerns.
• Provide guidance and direction to inspection personnel regarding contract requirements and documentation.
• Review daily inspection reports, progress documentation, quantity measurements, and deficiency logs.
• Coordinate resolution of construction issues and elevate significant technical or contractual matters to the project manager.
• Monitor contractor adherence to approved plans, specifications, and applicable health & safety requirements.

New Trenchless Technology And Rehabilitation

• Demonstrate working knowledge of including cured-in-place pipe (CIPP), spiral wound pipe, fiberglass-reinforced pipe (FRP), geopolymer lining, structural lining, slip lining, spray in place pipe (SIPP), primus lining and other applicable rehabilitation methods as well as micro tunnelling (MTBM), horizontal directional drilling, pipe ramming, jack and bore, guided auger boring, drill and blast, and hand mining.
• Review contractor submissions, material certifications, installation procedures, and testing documentation.
• Coordinate inspection and acceptance requirements for sewer rehabilitation, including CCTV inspections, curing documentation, thickness verification, and testing.
• Administer watermain rehabilitation contracts, including pressure pipe rehabilitation, testing, disinfection, and commissioning.
• Evaluate construction documentation and test results for compliance with contract specifications.
• Identify deficiencies and coordinate corrective actions with contractors and project stakeholders.

Client And Project Coordination

• Maintain effective working relationships with municipal clients, contractors, consultants, and internal project teams.
• Participate in client meetings and provide regular updates on construction progress, contract status, and outstanding issues.
• Assist the project manager with project reporting, financial tracking, schedule monitoring, and risk management.
• Support preparation of construction-related proposals, cost estimates, and project documentation.
• Other duties as assigned.

Required Qualifications

SENIOR PROJECT MANAGER ESSENTIAL CREDENTIALS:

• Diploma in Civil Engineering Technology or equivalent combination of education and relevant construction experience.
• Professional Engineer (P.Eng.) licensed in Ontario or Certified Engineering Technologist (C.E.T.) designation.
• 10–15 years’ experience in municipal infrastructure construction contract administration, with an emphasis on water and wastewater infrastructure, trenchless construction, and rehabilitation projects.
• Class G driver’s license.

Preferred Qualifications

• PMP certification.
• Experience working with GTA municipalities.

Core Skills

• Strong written and verbal communication, organizational, and problem-solving skills.
• Ability to manage competing priorities and coordinate multiple project stakeholders.

LJB Inc. is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees are valued, respected, and have the opportunity to succeed. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, marital status, or any other protected status under applicable law.

If you are a self-starting individual who wishes to join an established team that believes in excellence in the workplace, this opportunity is for you.

Keywords: Construction Administrator, Construction Admin